HANNA LEE CHARD

• Compile and submit payroll report for Projects Team of ~80 employees (Upvise/Workbench)
• Setup & maintain all Projects (Create job, import budget and revenue outputs, setup project folder on SharePoint)
• Setup cost schedules for labour hire, plant hire, subcontractors etc - link to relevant job
• Submission of Progress Claims and Invoices to clients (monthly) via multiple client portals

> Client Portals used for invoicing: SBN (SAP Business Network), eProcurement, Aconex for the final months of a project

• Maintain contract retention & bond register. Responsible for facilitating the return of retention & bonds at Project Completion
• Attend weekly Supervisor Meeting - Take minutes and distribute in a timely manner
• Attend monthly Project Review Meeting
• Provide administrative support to Project Admin team (mobilisation, engineers, supervisors & project managers)
• Setup of New Suppliers & Clients (send/complete forms)
• Intercompany invoicing
• Purchasing - mainly Capex related purchases
• EOM - compile and submit revenue and expense accruals once invoicing is complete
• Oracle (Aconex) - used for locating project related documents

• Ticketing trucks using COMMAND Aggregate
• Carry out basic site safety inductions with driver’s & visitors
• Create customer quotes (SAP)
• Process payments – cash/card
• Daily reports (COMMAND and SAP)
• Purchasing (SAP)
• End of month – finalise reports, archive paperwork.

• Coordinate transport of materials to Barrow Island
• Demand Planning (forward freight/reverse logistics)
• Operate 32t forklift when required
• Complete daily stock reports for Quarry, Sand and Cement
• Weekly/fortnightly/monthly reports (basic excel/word)
• Purchasing & processing supplier invoices (SAP)
• Submit monthly claims for fuel, manpower and equipment
• Maintain 3 x Quarantine areas (stockpiles, machinery, fencing) as per Quarantine Management Plan
• Coordination of KJV & Chevron Audits for 3 x Northwest sites
• Enter hazards & incident reports for all Quarries in the Northwest (INX)
• Issue passwords for Online Inductions via Rapid Induct
• Backup weighbridge operator for concrete plant when required (COMMAND Concrete).

• Ticketing trucks (singles, doubles, triples and quads) – COMMAND Aggregate
• Carry out basic site inductions with driver’s
• Create customer quotes (basic excel)
• Process payments – Cash, Credit & Cheque
• Daily reports (COMMAND and SAP).

• Answer and redirect all phone calls (priority)
• Filing
• Book once-off flights & accommodation for employees
• Assist credit officer – allocate payments in SAP, complete trade references, banking (deposit cash and cheques), locate invoices (SAP)
• Archiving
• Maintain office tidiness.