Hannah Mead
Waikiki,WA
Summary
Senior Operational Readiness, Business Systems and Project Controls professional with over 15 years experience across mining, infrastructure and major capital projects. Experienced leading digital transformation initiatives, Power BI reporting, governance frameworks, operational readiness and project management system improvements. Strong background working with cross functional stakeholders to improve project management reporting and business processes.
Overview
16
16
years of professional experience
Work History
Operational Readiness, Lead Integration & Systems / Senior Advisor Business Systems
Rio Tinto
Perth, Australia
02.2023 - Current
- Lead of Systems Integration for Rio Tinto Operational Readiness and Minor Capital Project Delivery teams.
- Created initiatives and strategy to align operational readiness efforts with overall business goals.
- Led Integrated Systems initiatives - implementation of standardized integrated scheduling and project management tools across Pilbara Mines integrating with the larger project schedule.
- Developed Systems Integrated Dashboard to provide insights and performance reporting on project costing, scheduling, and risk management.
- Developed standardized project management processes and procedures to ensure consistency and efficiency in project execution.
- Guided and mentored the Specialist Integrated Systems Team to enhance their support and delivery capabilities.
- Leading the Integration Systems Community of Practice, encouraging collaboration and continuous improvement across sites.
- Facilitated team community practice sessions to enhance collaboration and share best practices. using various tools to promote collaboration and foster a culture of continuous improvement.
- Creates onboarding packs and guidance notes to aid team training and knowledge.
- Creation of the Project Delivery Electronic Project Initiation Form PowerApp to enable standardised project initiation across the Pilbara mines.
- Developed and executed communication plans to support delivery outcomes.
- Analysis of current templates and creation of new solutions to fill gaps and enable standardised delivery of Operational Readiness deliverables.
- Created and supported the rollout of frameworks to drive consistent adoption and governance.
Business Improvement Advisor, Mainline Productivity
Rio Tinto
Perth, Australia
09.2020 - 01.2023
- Business Improvement Advisor for the Rio Tinto Mainline Productivity Team focusing on Operational Readiness to support teams through Business Improvement Changes on various projects.
- Project Lead Managing Phase 2 of the Electronic Protection Forms – Override Forms Project, increasing safety in Rail.
- Oversaw governance of improvement projects, ensuring adherence to MOC (Management of Change) process and compliance with phase gate requirements for successful rollouts.
- Engaged stakeholders, impacted team members, and change champion working groups using various tools to align project requirements with business strategy.
- Writes new processes and collaborates with teams to create/update procedures to support system changes and transition to business as usual. Including training packs and user acceptance testing.
- Ensuring IS&T transition to support takes place and processes are in place for business as usual at project completion, supporting handover from vendor to IS&T ensuring processes are understood and RACI is in place for any system issues.
- Contribute to Risk and Cyber Security workshops.
- Managed vendor and monitored cross functional team progress over the project lifecycle to capture deviations in budget and schedule.
- Engages various cross functional teams to ensure project is meeting various Rio Tinto company processes including IS&T frameworks and frameworks are in place for business as usual.
- Create communications plans and execute communications to keep stakeholders informed.
- Provides reports to support strategic decision making and recommend improvement opportunities.
- Leads User Acceptance Testing (UAT) sessions to validate solution design, ensure requirements are met and capture continuous improvement opportunities using agile methodologies.
Document and Project Controller, Major Transport Projects
WSP
Sydney, Australia
09.2019 - 06.2020
- Project Controller/Lead Document Controller - Major projects including: Western Sydney Airport, WHTBL, Western Harbour Tunnel and Beaches Links (ARUP/WSP Joint Venture, Western Sydney Airport Project, M12 Motorway).
- Main Project Controller for the above WSP projects dealing with cost, forecasting and earned value management.
- Ensuring end of month cost reporting is completed in a timely manner and any variations captured.
- Ensuring the project planned for reporting matches the tender documents.
- Adjusted project plans to reflect changes in scheduling.
- Provide support to Project Managers, Engineers and leads in the formation of budgets and manpower.
- Enhanced document control systems by recommending improvements for future projects based on prior document and data management experience.
- Creation and Analysis of PowerBi graphs and preparation of data for uploading.
- Updating of project progress in P6 including creation of new activities and linking to PowerBi.
- Managed the setup and closure of WBS codes to ensure accurate expense allocation. and allocation of expenses.
- Delivered project management insights through project control calculations, including earned value analysis, to support decision-making.
- Updating personnel rates and allocating expenses to correct codes.
- Identifying issues within the Document Control processes and coming up with solutions to problems.
- Providing coaching, advice and support for Document Controllers.
- Established document control system (Aconex) and trained project stakeholders for effective utilization.
- Overseeing the Project Document Controller.
- Coming up with solutions to help minimize data errors in metadata given to Document Control by engineers.
- Created Document Control reporting systems to improve data tracking and management..
- Analyzing Document Control processes and making recommendations for future projects.
- Sydney NSW, Australia
Cost Controller, Mining Projects
Wood
Vancouver, Canada
11.2018 - 09.2019
- Main point of contact in Project Controls for two Red Dog Mining Projects located in Alaska.
- Ensured accuracy and timeliness of project cost information, completing weekly and monthly reports for internal and external stakeholders.
- Prepared project baseline from pricing model, tracking budget, actuals, and forecasts to ensure financial alignment.
- Supported senior project controllers on multiple mining projects, enhancing project oversight.
- Liaising with Lead Engineers regarding project changes and estimation of hours for completion.
- Putting together project change notice cost estimates.
- Checking project expenses and coding them correctly.
- Updated personnel rates in the financial system to reflect current pay scales and contract terms.
- Using webnow to process payments.
- Tracked and approved invoices for timely payment processing according to project budget guidelines.
- Monitoring and processing weekly project timesheets.
- Providing monthly accruals to the client.
- Updating budget information and project progress in Convero.
- Ensuring the accuracy of project cost controls system.
Senior Document Controller – Various Projects
Wood
Vancouver, Canada
10.2017 - 11.2018
Lead Document Controller and Project Management Assistant
Allteck Line Contractors
Burnaby, Canada
03.2016 - 10.2017
Fly in Fly out Senior Project Data and Document Controller
Fluor Australia
, Australia
01.2013 - 07.2014
Fly in Fly out Site Document Control
Citic Pacific Mining
, Australia
10.2011 - 12.2012
Project Document Controller
Transfield Worley Woodside Integrated Team
, Australia
07.2010 - 09.2011
Education
Six Sigma Yellow Belt -
01-2022
Six Sigma Green Belt -
01-2022
Leading transformations: Manage Change short course -
Macquarie Business School
01-2020
Management for a Competitive Edge Certificate -
ICMS
01-2018
High School Diploma -
Living Waters Lutheran College
01-2006
Certificate two - Business Administration
01-2006
Skills
- Microsoft 365
- EDMS systems (TRIM, Coreworx, DRIMS, EMS Proarc)
- Salesforce
- Sharepoint
- PowerBi
- Powerapps
- MS Project / P4W
- Agile Project Management
- Project management
- Stakeholder engagement
- Change management
- Cost estimation
- Operational readiness
- Document Control
Timeline
Operational Readiness, Lead Integration & Systems / Senior Advisor Business Systems
Rio Tinto
02.2023 - Current
Business Improvement Advisor, Mainline Productivity
Rio Tinto
09.2020 - 01.2023
Document and Project Controller, Major Transport Projects
WSP
09.2019 - 06.2020
Cost Controller, Mining Projects
Wood
11.2018 - 09.2019
Senior Document Controller – Various Projects
Wood
10.2017 - 11.2018
Lead Document Controller and Project Management Assistant
Allteck Line Contractors
03.2016 - 10.2017
Fly in Fly out Senior Project Data and Document Controller
Fluor Australia
01.2013 - 07.2014
Fly in Fly out Site Document Control
Citic Pacific Mining
10.2011 - 12.2012
Project Document Controller
Transfield Worley Woodside Integrated Team
07.2010 - 09.2011
Six Sigma Yellow Belt -
Six Sigma Green Belt -
Leading transformations: Manage Change short course -
Macquarie Business School
Management for a Competitive Edge Certificate -
ICMS
High School Diploma -
Living Waters Lutheran College