Summary
Overview
Work History
Education
Skills
Key Relevant Skills
Professional Development
Publications
Accomplishments
Certification
Timeline
Generic
Harun Yohanes Boavida

Harun Yohanes Boavida

Supply And Logistics
Dili

Summary

Seeking to build upon extensive experience in Operations and leverage specializations in Finance and Administration in the service of an International Organization dedicated to supporting Women and Children.

An accountant with bachelor's degree and over 15 years of Operations experience with UNICEF, the United Nations Development Programme, international NGO and local NGO. Key functional competencies include providing technical facilitation and guidance in my areas of special expertise, namely the fields of supply chain, accounting, and audit. Highly professional, resourceful, adaptable with strong interpersonal skills and client orientation. Strong commitment to continuous development and supporting operations area. Extensive experience of working in multi-cultural environments in not-for profit organisations and UN agencies.

Overview

19
19
years of professional experience
7
7
years of post-secondary education
1
1
Certification
4
4
Languages

Work History

Operations Associate

UNICEF
12.2018 - Current
  • Contribute to recommendations in the improvement of internal controls systems, considering the prevailing conditions in the locality.
  • Support Operations Manager in Inter-Agency Operations Management Team for enhancing UN compliance with applicable policies, procedures, rules and regulations for operational transactions and arrangement of contracts.
  • Contribute to review of contractual arrangements to ensure UNICEF terms and conditions are adhered to; source goods and services; propose required contract changes to requester.
  • Examine, verify, and compile data to facilitate preparation of workforce planning, reports for supervisor to review against benchmarks i.e., on gender and geographical balance and other recruitment related key performance indicators.
  • Review all travel authorization and ensure that travel policy apply for DSA calculation and ticketing cost analysis.
  • Asset management focal point
  • Fleet management manager
  • 2022 procurement process for procured goods and services in accordance with UNICEF supply procedures, with a total 2022 expenditure of USD 1,388,949,505.39, as follows: Issued PO for goods of USD 762,141.60 committed in 279 POs; Issued PO in Low-Value total committed is USD84,087.75 for 89 LVPOs and; Issued POs for services worth USD 501,445.55 committed in 270 contracts.
  • Examined all requests fairly and objectively and prioritized according to proposed timeline. Provide practical inputs to every request and implement operational guidelines in close coordination with operations manager. Recorded 2020 & 2021 procurement files, accessible in SAP Vision.
  • Completed six spot checks as per the HACT plan, such as: In May 2022: conducted spot check in NGO Ba Futuru. In April 2022: conducted spot check in Ministry of Education for GPE project In August 2022: conducted spot check in Ministries of Justice & Social, Solidarity, Inclusion. In October 2022: conducted spot check in World Vision International and Plan International.
  • Re-arrangement of outdoor workstations, office refurbishment, and rehabilitation of UNICEF canteen and CSD office maintenance and supervised the CSD and CPP office layout designers. Assisted Operations Manager to issued IRC user and assigned role to Head CSD section, HR assistant, CSD program assistant, Communication and PMESP Program Assistant. As data collection person uploaded Environmental Footprint and Accessibility Assessment tools and sought information from Common Premises, ICT, HR, and Administration.
  • Provided basic technical support to staff through troubleshooting on Wi-fi, network printers, phones, and projectors, and checked the simultaneous equipment before handing it over to requestor.
  • Review travel authorization before approved by budget owner and post by finance.
  • Issue ticket for traveller’s and ensure that staff member get assistance for during and after travel.
  • Conduct 2023 assets count.
  • Act as fleet manager to review all UNICEF vehicles aligned to the road safety drive guidance and supervise all drivers.
  • OIC of Administrative Officer when took maternity leave starting from 15th May 2023 till 10th November 2023. And 25th March 2024 till 05th April 2024 at the time I was manage administrative unit including review travel authorization, vehicle allocation and conduct in house training for drivers for safety driving, taking meeting minutes during operations section meeting.
  • Acting as stock manager for emergency supplies (Receiving and Release from storage place) with direct reporting to Deputy Representative, Operations.
  • OIC of Accounting and Finance Officer from 06-16 May 2024 with main priorities to review and Post TAs, Process payment to travel agent, monitoring cash balance, request cash replenishment if existing balance is low, posting petty cash, invoices submission to GSSC, run payment and prepare local bank transfer listing after GSSC approval.

National Finance and Procurement Officer

UNDP
01.2015 - 11.2018
  • Led, processed, and facilitated procurement of goods and services and asset management in cooperation with project team and operations units in Country Office. Assisted Ministry of Agriculture and Fisheries (MAF), the Ministry of Social Solidarity (MSS) and other government partners with procurement process under the projects.
  • Observed and verified budget and accounting data by researching files, calculating costs, and estimating anticipated expenditures from readily available information sources.
  • Prepared financial status reports, progress reports and other required financial reports.
  • Processed all types of payment requests for settlement purposes including quarterly advances to the partners.
  • Prepared periodic accounting records by recording receipts and disbursements (ledgers, cash books, vouchers, etc.) and reconciling data for recurring or financial special reports; assisted in preparation of annual procurement plan.
  • Administered Project Board meetings in coordination with the National Project Director.
  • Established financial document control procedures and ensured all project financial reports were available; Provided support in use of Atlas for financial monitoring and reporting.
  • Drafted necessary financial correspondence with local and international agencies and stakeholders.
  • Developed and implemented systems that improve day-to-day operations of the office and field activities. Examples: developed a monitoring system for use in the field and office equipment and conducted an inventory of office and field equipment.
  • Assisted in timely issuance of contracts and assurance of other eligible entitlements of the project personnel and experts; consulted with technical advisor to prepare annual recruitment plans.
  • Standardized finance and accounting systems of the project while maintained compatibility with UNDP financial and accounting procedures.
  • Prepared budget revisions of the projects based on the Combined Delivery Reports (CDRs).
  • Assisted in the preparation of the Annual Work Plan (AWP).

Senior Administration Manager

Health Alliance International
09.2013 - 12.2014
  • Evaluated and authorized procurement requests according to authorization limits and organized assets procurement process regarding importing, tax exemption, customs clearance, etc.
  • Ensured administrative and logistical support for program staff and consultants and oversaw the Admin Assistant-HR in maintenance of HAI office (including repairs, maintain office security).
  • Managed team of Admin Assistants including management of timesheets, and annual appraisals.
  • Oversaw the Admin Assistant-HR in management of team timesheet including shared monthly time sheet to all staff, collected, reviewed, summarized, and communicated summaries to all staff.
  • Oversaw Administration Assistants in the following tasks: Sourcing quotations for procurement in accordance with HAI’s procurement policies, Procurement of needed materials according to HAI policies, Stock management.
  • Organized office operations and procedures and assured smooth operation of program office and ensured that HAI policies were kept up to date, translated, and circulated to HAI TL team.
  • Participated in staff meetings and coordinated follow up from meeting action point.
  • Met regularly with country director to review administrative issues; liaised with other agencies and organization.
  • Initiated and coordinated with new staff recruitment process, including, publication of the position, candidate short-listing, interviewing, and hiring.

Operations Coordinator

Save the Children
03.2012 - 08.2013

Finance Assistant

Timly Enterprise Company LDA
01.2012 - 02.2012

Temporary post as Finance Officer

Save the Children
07.2011 - 10.2011

Project Manager

Fundasaun Social Naroman
03.2009 - 06.2011

Administration Assistant and Finance Trainer

Associasaun Biblioteka iha Timor Lorosa’e
04.2006 - 02.2009

Education

Bachelor of Economics - Accounting

UNIVERSIDADE DA PAZ
Dili
06.2005 - 12.2010

Certificates of Economics - Accounting

Economic professional senior High school
06.2003 - 05.2005

Skills

UNICEF core values

Key Relevant Skills

  • Demonstrate UNICEF core values in personal and professional life, treating everyone with respect, being inclusive, and demonstrating personal integrity.
  • Successful at building relationships and networking with external stakeholders
  • Strengths in areas of finance, administration, supply, and logistics.
  • Proven record of demonstrating commitment and responsibility for the operations section.
  • Maintain performance levels even when working in adversity and under pressure.
  • Capacity to provide evidence-based solutions to challenges in delivery of UNICEF results.
  • Proven ability to maintain supportive working relationships, respecting differences and demonstrating sensitivity to people of diverse backgrounds.

Professional Development

  • Certificate in Regional Rapid Response Roster Mechanism training, UNICEF, Bangkok, Thailand, 10/01/22
  • Certificate in Contracting for Services, UNICEF East Asia and Pacific Region, Dili, Timor-Leste, 2019
  • Certificate in UN Harmonized Approach to Cash Transfer (HACT), UNICEF, UNDP and UNFPA, Dili, Timor-Leste, 2019
  • Certificate in Leadership and Management, BREANNA LYNNE RIDSDALE, Dili, Timor-Leste, 2014
  • Certificate in Management Skills, MDF Pacific-Indonesia Training and Consultancy, Dili, Timor-Leste, 2013
  • Certificate in Financial Management, Procurement, Logistics and Office Management, Asian Institute of Management, Dili, Timor-Leste, 2013
  • Certificate in English Course in Level 6 with a final grade of 68% (pass with Credit), Lorosa’e English Language Institute, Dili, Timor-Leste, 2012

Publications

The Global Competitiveness Report 2008-2009, World Economic Forum, Geneva, Switzerland, 2008

Accomplishments

  • Achieved [Result] through effectively helping with [Task].
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Resolved product issue through consumer testing.
  • Collaborated with team of [Number] in the development of [Project name].
  • Achieved [Result] by completing [Task] with accuracy and efficiency.
  • Documented and resolved [Issue] which led to [Results].
  • Supervised team of [Number] staff members.
  • Achieved [Result] by introducing [Software] for [Type] tasks.

Certification

CAP - Certified Administrative Professional

Timeline

Operations Associate

UNICEF
12.2018 - Current

National Finance and Procurement Officer

UNDP
01.2015 - 11.2018

Senior Administration Manager

Health Alliance International
09.2013 - 12.2014

Operations Coordinator

Save the Children
03.2012 - 08.2013

Finance Assistant

Timly Enterprise Company LDA
01.2012 - 02.2012

Temporary post as Finance Officer

Save the Children
07.2011 - 10.2011

Project Manager

Fundasaun Social Naroman
03.2009 - 06.2011

Administration Assistant and Finance Trainer

Associasaun Biblioteka iha Timor Lorosa’e
04.2006 - 02.2009

Bachelor of Economics - Accounting

UNIVERSIDADE DA PAZ
06.2005 - 12.2010

Certificates of Economics - Accounting

Economic professional senior High school
06.2003 - 05.2005

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