Haylin Sumavila
Moonee Ponds,Australia
Summary
Dynamic Talent Acquisition Recruitment Coordinator with a proven track record at Toyota Motor Corporation Australia, adept at leveraging advanced data analysis and reporting skills to drive recruitment efficiency. Recognised for implementing automated solutions that enhanced process and reporting accuracy and stakeholder communication, while demonstrating exceptional adaptability in fast-paced environments.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Talent Acquisition Recruitment Coordinator - CP
Toyota Motor Corporation Australia (TMCA) via Hays Talent Solutions (HTS))
04.2021 - Current
- Gather, analyse, and interpret HR data across onboarding, recruitment, and contractor lifecycle activities to generate insights, inform decision-making, and recommend corrective actions when necessary.
- Design and develop automated Power BI dashboards and custom HRIS (Workday) reports to streamline reporting, enhance visibility, and support workforce planning, recruitment activity, and executive reporting.
- Drive continuous improvement by implementing automation (Power BI, SharePoint workflows) and optimising reporting tools to reduce manual effort and promote data accuracy and efficiency.
- Lead and coordinate UAT and system testing as part of the One HR Workday project, validating recruitment and onboarding workflows and ensuring data integrity prior to go-live.
- Coordinate and engage stakeholders across People & Culture, Talent Acquisition, and project teams to ensure timely communication of project progress, deliverables, risks, and resolution pathways.
- Maintain governance frameworks and compliance by monitoring project documentation, policies, and processes through a centralised SharePoint repository, ensuring version control and audit-readiness.
- Develop and manage reporting for key HR metrics, including diversity, workforce changes, hiring trends, requisition status, billing, and contractor management, supporting monthly/quarterly reporting cycles and external vendor accountability (e.g. MSPs).
- Ensure reporting systems and records (Workday, SharePoint, 3SS) are consistently updated, aligned, and compliant with organisational and regulatory standards, supporting budgeting and forecasting processes.
- Support change management initiatives through stakeholder training, communication material development, and feedback monitoring to ensure the successful adoption of new systems and processes.
- Manage end-to-end onboarding and contractor lifecycle administration, including internal movements, using Workday, AKARI, and SharePoint.
- Oversee requisition management, and prepare offer documentation across employment types.
- Perform data cleansing, and ensure accuracy across Workday and 3SS systems, maintaining confidentiality and data integrity.
Talent Acquisition Recruitment Coordinator
Revolution Software TMCA owned
07.2022 - 11.2022
- Designed and implemented a weekly recruitment reporting system to track open, filled, and on-hold vacancies, streamlining communication between agencies and internal stakeholders.
- Automated the Excel-based Recruitment Tracker, replacing a manual email-driven process and significantly reducing administrative time for the Talent Acquisition Manager.
- Delivered accurate, centralised weekly reports to Revolution Managers and Directors, improving data consistency and enabling quick reference to historical hiring activity.
- Managed the end-to-end Revolution Recruitment Tracker, ensuring timely follow-up with managers to release new roles to agencies and track recruitment progress.
- Coordinated weekly check-ins with four agencies (seven recruiters), providing updates on open roles and addressing issues or queries.
- Acted as the primary liaison between recruitment agencies and internal management for new role releases, status updates, and general recruitment inquiries.
- MATERNITY LEAVE OCT 2022 – JAN 2024
Talent Acquisition Officer
TAFE NSW via HUDSON RPO, Melbourne
02.2021 - 04.2021
- Managed end-to-end recruitment for a portfolio of 30 roles, ensuring timely and high-quality hires across various departments.
- Conducted collaborative role briefings with Hiring Managers and Talent Acquisition Advisors to align on job requirements, timelines, and candidate profiles.
- Developed and executed targeted advertising strategies across platforms, including TALEO, Seek, I Work for NSW, Aduza, and Facebook Jobs to attract diverse talent.
- Led candidate screening, longlisting, and shortlisting processes, presenting qualified candidates for interview consideration.
- Coordinated all aspects of the interview process, including creation of interview packs, assessment tools, and panel logistics.
- Managed the offer stage, ensuring smooth communication, documentation, and onboarding handover for successful candidates
Human Resources Coordinator
KINETIC/ SKYBUS, Melbourne
01.2021 - 02.2021
- Generated employment contracts, codes of conduct, and welcome packs to support a smooth and compliant onboarding experience for new hires.
- Successfully onboarded over 200 employees into the payroll system, ensuring accurate and timely payment while resolving shift and payment-related queries to maintain project continuity.
- Coordinated induction sessions for new employees, providing essential company information, including rosters, parking, and workplace logistics.
- Partnered with the training department to schedule, track, and document training activities, including mandatory Covid-19 compliance training.
- Issued warning and termination letters in response to policy breaches, maintaining alignment with company procedures.
- Maintained up-to-date and accurate employee records, and responded to reporting requests from senior managers and team members as required.
Talent Acquisition Coordinator
Accuteque Global PTY LTD, Melbourne
09.2019 - 06.2020
- Provided high-level recruitment support by sourcing candidates via LinkedIn and online platforms, managing candidate profiles, and coordinating interviews.
- Managed Statement of Work agreements, employment contracts, and tender submissions while maintaining strict confidentiality of employee and client data.
- Conducted reference checks and background screenings to support informed hiring decisions.
- Coordinated onboarding and offboarding processes in line with company procedures to ensure a smooth employee lifecycle experience.
- Compiled HR metrics and contributed to monthly reporting, supporting strategic workforce planning, and project delivery.
- Supported senior consultants with policy reviews, ad hoc administrative tasks, and system monitoring to ensure HRIS data accuracy and compliance.
Exchange Processing and Procurement Analyst
Industrias Quimicas Volcan Sarquis - Inquivosa S.A, Vzla
10.2010 - 03.2014
- Provided analytical and operational support for the import of food supplies, ensuring compliance with international trade regulations and streamlined procurement processes.
- Prepared and quality-checked documentation for purchase orders, processed international supplier payments, and tracked outstanding debts, reporting directly to the CEO and General Manager.
- Played a key role in the implementation and testing of a new importation system, contributing to workflow design, user acceptance testing (UAT), and process improvement to enhance procurement efficiency.
- Produced daily procurement reports and collaborated with the IT department to improve reporting tools and automate aspects of the purchasing and currency exchange process.
Education
Advanced Diploma of Business -
Lonsdale Institute
MelbourneBachelor of International Trade -
'Alejandro de Humboldt' University
VenezuelaCertificate in English Language Studies -
EC English Language Centers
MaltaDiploma in Casino Gaming, Croupier and Live dealer course -
Online & Live Casino Academy
MaltaOnline Sportsbook Management -
iGaming Academy
MaltaHigh School Diploma -
San Martín de Porres School
VenezuelaSkills
- IT & Systems Proficiency: Advanced experience with Workday, 3SS, TALEO, LinkedIn Recruiter, MS Office, and HR platforms, supporting system optimisation and user training
- Report Generation & Data Analysis: Skilled in compiling, analysing, and presenting HR and recruitment data using Power BI and other analytics tools to inform business decisions
- Records and Systems Management: expertise in maintaining accurate, compliant employee records, and onboarding data across systems like AKARI, Workday, and SharePoint
- Full-Cycle HR Knowledge: Strong understanding of recruitment, onboarding, and HR processes to align system functionality with organisational needs
- Adaptability & Problem-Solving: Quick learner and critical thinker, able to resolve system issues and implement process improvements effectively
- Organisational & Time Management Skills: Highly organised and methodical, able to manage competing priorities and meet deadlines in dynamic environments
References
- Louise, Brown, Business Support Unit Manager, 0428 895 899, Accuteque Global Pty Ltd C
- Julia, Farrelly, Talent Acquisition Manager, 0452 180 913, Toyota Australia via Hays Talent Solutions (HTS)
Certification
- Workday in Action Series - currently
- Agile with Atlassian Jira - currently
- Microsoft Power BI Data Analyst Professional Certificate - enrolled
- Data Visualisation Step by Step
- Data Analysis Fundamentals
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
References
References available upon request.
Key Highlights
- Talent Acquisition.
- Management and Support.
- Reporting Expertise.
- Customer service focused.
- Multilingual communicator.
Timeline
Talent Acquisition Recruitment Coordinator
Revolution Software TMCA owned
07.2022 - 11.2022
Talent Acquisition Recruitment Coordinator - CP
Toyota Motor Corporation Australia (TMCA) via Hays Talent Solutions (HTS))
04.2021 - Current
Talent Acquisition Officer
TAFE NSW via HUDSON RPO, Melbourne
02.2021 - 04.2021
Human Resources Coordinator
KINETIC/ SKYBUS, Melbourne
01.2021 - 02.2021
Talent Acquisition Coordinator
Accuteque Global PTY LTD, Melbourne
09.2019 - 06.2020
Exchange Processing and Procurement Analyst
Industrias Quimicas Volcan Sarquis - Inquivosa S.A, Vzla
10.2010 - 03.2014
Advanced Diploma of Business -
Lonsdale Institute
Bachelor of International Trade -
'Alejandro de Humboldt' University
Certificate in English Language Studies -
EC English Language Centers
Diploma in Casino Gaming, Croupier and Live dealer course -
Online & Live Casino Academy
Online Sportsbook Management -
iGaming Academy
High School Diploma -
San Martín de Porres School
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