Helen Makris
Melbourne,VIC
Summary
Experienced Executive Assistant with a proven track record in providing high-level administrative support to an executive.
Adept at coordinating, complex schedules, managing communication, and ensuring seamless office operations.
Seeking a role as a Building Support Coordinator, leveraging strong organizational and interpersonal skills to enhance efficiency and collaboration within the workplace
Overview
7
7
years of professional experience
Work History
Executive Assistant
Onies Enviro Cleaning Services
Melbourne, Victoria
02.2017 - Current
- Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Coordinated multiple schedules using online calendaring system.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Managed all aspects of catering needs for special events hosted by the organization.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Followed proper accounting and bookkeeping procedures to support audits.
- Managed daily invoices, reports and proposals.
- Responded promptly to inquiries from customers or clients regarding products or services offered by the company.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Education
Certificate II - Business Administration
Holmesglen College
Chadstone03.2009
Bachelor of Social Science - Bachelor of Social Science
Swinburne University of Technology
Melbourne, VIC12.2007
High School Diploma -
Mount Waverley Secondary College
Mount Waverley, VIC12.2004
Skills
- Business Writing
- Multi Tasking
- Quality Control
- Strategic Planning
- Administrative Support
- Invoice Processing
- Customer Service
- Office Management
- Database Management
- Meeting Planning
- Scheduling
- Business Administration
- Technical Support
- Proofreading
- Conference Planning
- Process Improvements
- Workers' Compensation Knowledge
- Office Administration
- Administrative Support Specialist
- Bookkeeping
- Mail Handling
- Articulate and Well-Spoken
- Excel Spreadsheets
- Executive Support
- Labor Relations
Languages
Greek
Professional
References
References available upon request.
Timeline
Executive Assistant
Onies Enviro Cleaning Services
02.2017 - Current
Certificate II - Business Administration
Holmesglen College
Bachelor of Social Science - Bachelor of Social Science
Swinburne University of Technology
High School Diploma -
Mount Waverley Secondary College
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