Helen Xing
Castlecrag,NSW
Summary
Helen is an accomplished professional with over 7 years of diverse experience in contract administration and site engineering. As a Contract Administrator, Helen has demonstrated proven proficiency in drafting, reviewing, and managing contractual correspondences, mitigating risks, and fostering positive relationships with team members, contractors, and stakeholders. In her role as a Site Engineer, Helen has showcased her technical expertise in overseeing on-site construction activities, coordinating with multidisciplinary teams, and implementing effective project management practices. Helen's unique blend of administrative expertise and engineering proficiency positions her as a versatile and results-driven professional. Her dedication to professionalism and adaptability in dynamic project environments ensure the successful delivery of high-quality outcomes. Helen is eager to leverage her skills and experience in new opportunities, contributing to the continued success of forward-thinking organizations in the infrastructure environment.
Overview
9
9
years of professional experience
Work History
Project Coordinator and Contract Administrator
Sydney Metro
02.2023 - Current
- Enhance team collaboration through regular meetings, fostering a positive work environment for increased productivity
- Prepare meeting agendas and minutes for distribution and record keeping
- Troubleshot on-site issues promptly using analytical problem-solving skills resulting in minimal delays to the overall schedule
- Attend delivery forum and identify/raise potential commercial issues
- Monitor, prepare and respond to general/contractual correspondence in relation to the relevant contract
- Ensure deed obligations are met and remind other functions of any critical/upcoming obligations
- Assess variations/procurement submissions and track the execution of agreements and documents
- Review Payment Claim, prepare Payment Schedule and issue with client certification
- Prepare invoicing and receipt payments for Third Party Agreement
- Streamline contract processes by implementing efficient tracking and organization systems
- Advise and support key stakeholders in making commercial decisions
- Facilitate communication between involved parties to enable deed compliance
- Store and file contract documents in orderly, organized systems
- Actively participate in continuous improvement initiatives aimed at enhancing the effectiveness of contract administration processes
Planning Approvals Coordinator
Sydney Airport Corporation Ltd
05.2019 - 01.2021
- Manage, facilitate, and critically evaluate Development Applications (DAs), Sydney Airport Consent Applications (SCs), Minor Works Applications (MWs), and other relevant approvals
- Enter data, generated reports, and produced tracking documents
- Advise applicants on the appropriate application processes, procedures, and requirements, including identifying suitable internal and external stakeholders for referrals and coordinating consultations and feedback
- Ensure compliance with company policies and regulatory requirements through diligent monitoring of expenses and budgets
- Analyze cost trends, leading to timely identification of potential issues and proactive solutions
- Provide expert assistance during internal/external audits related to project costing matters
- Collaborate with the applicant, Sydney Airport project facilitator, and Airport Building Controller as necessary to ensure satisfaction of both approving authorities and adherence to relevant legislation and standards
- Improve team productivity with regular communication and progress updates, fostering a collaborative work environment
- Adhere to safety guidelines by following instructions, policies, and procedures, and actively participate in safety initiatives
- Participate in scheduled safety walks and report any unsafe or potentially hazardous conditions
Site Engineer and Contract Administrator
Construction Control Australia Pty Ltd
02.2017 - 05.2019
- Participate in pre-tender design coordination meetings to comprehend client-specific site requirements
- Understand and implement cost plans and detailed design specifications
- Prepare and compile comprehensive procurement packages, including scopes, lettings, schedules, specifications, internal induction forms, and other necessary documents
- Monitor incoming contracts and service agreements for correct pricing and information
- Draft, review and revise contracts for accuracy and completeness
- Review and ensure all claims accurately reflect on-site progress in coordination with site teams, including invoices, purchase orders and payment claims
- Process outbound payment by using Jobpac
- Address contract disputes and provided advice and guidance to resolve issues
- Prepare and present supporting documentation for variation claims
- Issue reports on contract performance and compliance
- Coordinate with the safety officer/foreman to ensure compliance with all safety requirements
- Attend weekly client site inspections and respond to client requirements promptly
Site Engineer
Greenland (Australia) Investment Pty Ltd
01.2015 - 01.2017
- Record daily events and activities in site diary to evaluate process and improve productivity
- Oversee quality control and health and safety matters for construction teams
- Enhanced site safety by conducting regular inspections and enforcing strict adherence to safety protocols
- Coordinate with subcontractors ensuring their work met project specifications as well as monitored their progress towards completion deadlines
- Compile and present reports explaining project details to non-technical stakeholders
- Apply engineering principles to troubleshooting and followed up on defined corrective actions to prevent reoccurrence
- Facilitate clear communication between architects, clients, contractors, suppliers ensuring alignment on project goals and expectations throughout all stages of development
- Organize and update databases, records and other information resources
Education
Bachelor of Civil Engineering -
The University of New South Wales
Kensington, NSW12.2014
Skills
- Infrastructure Experiences
- Procurement
- Contract Management
- Commercial Strategy
- Schedule Management
- Subcontract Management
- Project Management
- Project Delivery
- Quality Assurance
- Stakeholder Engagement
- Document Management
- Time Management
References
- Nicole Hendrie, Associate Commercial Director, Nicole.Hendrie@transport.nsw.gov.au
- Emma Tucker, Senior Commercial Manager, Emma.Tucker@transport.nsw.gov.au
Languages
Chinese (Mandarin)
Native or Bilingual
Timeline
Project Coordinator and Contract Administrator
Sydney Metro
02.2023 - Current
Planning Approvals Coordinator
Sydney Airport Corporation Ltd
05.2019 - 01.2021
Site Engineer and Contract Administrator
Construction Control Australia Pty Ltd
02.2017 - 05.2019
Site Engineer
Greenland (Australia) Investment Pty Ltd
01.2015 - 01.2017
Bachelor of Civil Engineering -
The University of New South Wales
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