Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

Ivy Lin

Padstow,NSW

Summary

Experienced payroll & accounting professional with over 12 years of solid end-to-end, full-function payroll experience in various small to large enterprises, and with diverse expertise in the Healthcare, retail, insurance, Law firm, management consultant and manufacturing. Passionate about using my analytical skills and business acumen to optimise the payroll, worker’s compensation, and accounting processes, also ensuring accuracy and transparency. Enjoy sharing my knowledge and experience with my clients and the rest of my team, being able to keep the payroll running, and looking for a challenging opportunity to develop a long-term career in payroll.

Overview

12
12
years of professional experience

Work History

Senior Payroll Officer

XXXX Health Care
09.2024 - 06.2025
  • Payroll system: Chris21 (fortnightly payroll paying more than 35,000 employees in Australia)
  • Reason for leaving: Fixed term contract
  • Achievements:
  • . Created government pay parental leave template which allows functions of self-reconciliation and preparing the upload data
  • . Created LSL templates for QLD, VIC & NSW, only need to generate three reports from the system, copy and paste the data into the templates, with little modification for the VIC LSL calculation, then result is coming out.
  • Responsibilities:
  • . Fortnightly pay runs and off cycle pay runs processing including new starter set up, termination, LSL auditing, timesheet review and approval
  • . Assist resolving aged payroll queries, back pay if needed.
  • . Raise tickets for integration issues, provided useful suggestions

Payroll Manager

XXXX & Co. Pty Ltd
07.2023 - 09.2024
  • Payroll system: Chris21 (Fortnightly Australia and New Zealand payroll paying 300 employees, manual timesheets)
  • Reason for leaving: Processes have been streamlined, looking for new challenges
  • Achievements:
  • Proven capacity to thrive in high-pressure situations despite unforeseen challenges that compromised our email system and server. Utilised alternative communication methods to meet critical deadlines, and maintain quality standards.
  • Created a superannuation reconciliation workbook that reconciles employees’ super payments at the individual level, avoiding over / underpayments.
  • Created Excel version reports to analyse and finalise pay runs, increasing the accuracy and efficiency in processing.
  • Responsibilities:
  • End-to-end payroll processing for Australia, and New Zealand fortnightly, including setting up new starters, employees’ status changes, salary changes, master data maintenance, termination and redundancy, manual timesheet interpretation, payroll variance analysis, report preparation and uploading bank files for payments.
  • Month-end and Year-end reconciliation and processing for both AU & NZ, monthly headcount report, HR report, excessive AL & LSL report, the probation report
  • WGEA reporting, work cover premiums reporting, analysing and payments
  • Monthly Payroll tax reporting, reconciliation and lodgement
  • Managing and maintaining Frontier ESS for the hierarchy changes, password reset
  • Chris21 system management, testing and upgrading, GTR uploading to streamline the processes
  • Worker’s compensation payment, reconciliation, and chasing for reimbursements.
  • Monthly superannuation reconciliation, lodgement and payment, clearing house maintenance

Senior Payroll Officer for outsourced payroll

XXXX Group
03.2023 - 07.2023
  • Payroll system: Keypay, HR system: Workday (co-ordinated to pay 400 employees fortnightly for XXX Centre)
  • Reason for leaving: Luck of opportunities to manage and maintain the systems

Senior PIAWE Reviewer

XXXX Insurance Ltd
12.2020 - 01.2023
  • (6 months contract + extensions) Claim System: TIM
  • (reviewing and remediating PIAWE and workers comp payments)
  • Reason for leaving: Projects were completed
  • Participated in four XXXX nominated projects - NI & TMF PIAWE project, NI & TMF Theoret project. Reviewed a few thousand claims for the PIAWE Calculations, recalculated the weekly worker’s compensation wage payments, and remediated the underpaid injured workers. Projects have been completed on time and satisfied.
  • Conducted complicated weekly wage payment calculations for concurrent claims. Provided training to a junior reviewer, created a reconciliation spreadsheet to ensure the accuracy of the data entries, and joined icare meetings to provide suggestions for procedure planning. Reviewed peers’ calculations to ensure their correctness.

Payroll Coordinator

XXXX Pty Ltd
10.2017 - 11.2020
  • (contract to Permanent), Payroll System: workday & ichris (fortnightly payroll paying 1600 employees)
  • Reason for leaving: lack of career development opportunities
  • Achievements:
  • Identified the processing error in overpaying retention bonuses for the last 2 years
  • Created 200 pages of payroll process procedures from scratch for terminations, bonuses, new starters, and maternity leave, finalize payroll and a variety of payroll tasks, and demonstrated the process with screenshots, links, tables, and detailed instructions.
  • Designed macros for annual leave, sick leave, and long service leave reconciliations, allowing variance results to be received in a second by pressing the shortcut keys.
  • Created GPPL reconciliation summary and avoided over/underpayments.
  • Checked daily upload errors by identifying problems and potential issues from the upload files and communicating with the integration team to work out solutions.
  • Created an ATO tax calculation template that enables all employees’ PAYG tax to be completed in minutes.
  • Developed 23 templates for data checking which only requires downloading new reports from ichris and workday into the Excel workbook, then the variance will be generated automatically.
  • Reconciled LWOP, LOA, and salary data which allowed me to discover several overpayments. To solve the problem, I created 20 data-check workbooks to analyse ichris and workday data which avoids overpayments.
  • Responsibilities:
  • End-to-end fortnightly payroll processed for 1600 employees.
  • Data checking against the Payroll system ichris & People system workday for Workplace giving check; Salary check; Salary sacrifice / voluntary super check; LOA / Unpaid leave check; Working hours check; People movement report check.
  • Ichris data check - Duplicate super contribution check; Missed super contribution check; Address, DOB, TFN check; Change of company / state check; Holiday zone, leave group & roster check; Job title check; Workcover on cost, payroll tax cost check.
  • Advise redundancy package, process departures, change work schedule, and service date calculation, and prepare upload data to workday.
  • Project work for the reconciliation of leave balances and fixing historical problems.
  • Payroll analysis of variance report, and manual timesheet against the timesheet system to avoid overpayment.
  • Payroll tax and tax exemption calculation, lodgments, and payment preparations.
  • Worker’s compensation payment, reconciliation, and reimbursement.
  • Process monthly superannuation payment/refund/repayment reconciliation.

Payroll Compliance officer

XXXX Pty Ltd
01.2016 - 08.2017
  • (Permanent, redundancy) Payroll System: Preceda (fortnightly payroll for 7000 employees)
  • Achievements:
  • Discovered double shift entered on Christmas day 2016 due to a system error, avoiding a twenty thousand dollars overpayment.
  • Analysed superannuation unreconciled items in the book, cleaned up 5 years returned superannuation contributions, repaid payments to the correct super funds, as well as liaised with ATO for SGC calculation and payments.
  • PAYG year-end reconciliation of payments and reports, have found 196 unpaid transactions from 190,000 transactions, balanced the book.
  • Year-end payroll tax reconciliation with 1.1 million transactions, identified payroll tax items, categorised to company and state, wrote a reference guide, and saved all supporting documents.
  • Reconciled payroll tax payments, journals, and lodgments, found an unpaid lodgment for Victoria Feb 2016, have avoided a $2,736 penalty payment.
  • Supervised a payroll officer to process 7000 employees’ superannuation payments, maintained a superannuation clearing house, and repaid returned super, fixed superannuation variance due to payroll errors, as well as journal entries, etc.
  • Responsibilities:
  • Processed end-to-end payroll for 650 employees fortnightly as part of the payroll team member, looking after nursing, hospitality, operational, and admin facility staff.
  • Managed four states’ worker’s compensation PIAWE calculations, processed fortnightly payments, and wage reimbursement, and reconciled insurer’s wage reimbursement.
  • Processed PAYG payments and journals, reconciled payroll reports, and ensured PAYG captured all transactions.
  • Created Pivot table to calculate payroll tax, prepared lodgments, processed payment & journal entries, and year-end payroll tax reconciliation.
  • Managed garnishee orders set up new deductions, remittance reporting, and liaised with child support agency, Centrelink, and law firms to ensure employer obligations were met.
  • Managed Centrelink paid parental leave payments, reconciled with bank records.
  • Quarterly AUSKEY reporting, and monthly payroll journal posting and reconciliation.

Worker Compensation Payroll Officer

XXX Community Service
10.2015 - 01.2016
  • (Contract renewing every 3 months), Payroll system: SAP (fortnightly payroll paying 500 workers comp employees)
  • Reason for leaving: looking for long term opportunity

Payroll Officer

XXXX Australia
09.2015 - 10.2015
  • (5 weeks contract + 1-week extension), Payroll system: Neller Preceda (monthly payroll paying 4000 employees)
  • Reason for leaving: contract finished

Payroll Specialist

XXXX (Australia) Pty Ltd
09.2014 - 08.2015
  • (Permanent role, redundancy), Payroll system: Rockfast (monthly payroll paying 220 employees for 4 countries)
  • Achievements:
  • Established a new pay component to fix a notorious problem that has existed for a few years which was a one-cent difference generated by Rockfast and the payroll workbook, ultimately saving a lot of processing time.
  • Created email templates for Indonesia, Malaysia, and Thailand payroll with reminders to remove temporary data from last month and a list of new items, resulting in improved efficiency for an outsourced payroll company.
  • Updated procedures and spreadsheets for ANZEA payroll with explanations, comments, links, diagrams, pivot tables, and file paths. Including building payroll checklists for all aspects to eliminate process errors.
  • Responsibilities:
  • End-to-end monthly payroll processed for 220 employees, including set up new starters, processed sabbatical and purchase leave, termination and redundancy, clerk’s award adjustment, LOA, bonus, car leases, various personal charges, and mileage claim.
  • Liaised with the employees, HR team, and tax advisors (outsource payroll provider) to sort out queries, gathered information, wrapped it up, and interpreted information into pay codes for Indonesia, Thailand, Malaysia, and Australia payroll.
  • Maintained OnePath superannuation clearing house in setting up new employees, terminating employees, report superannuation and salary sacrifice data.
  • Processed payments to ATO, employees, outsourced payroll provider, DPLK (Indonesia superannuation), superannuation contribution, and payroll tax payments promptly.

Payroll Officer

XXXX Australia
06.2014 - 09.2014
  • (2 months contract + 1-month extension), Payroll system: Neller Preceda (monthly payroll paying 4000 employees)
  • Reason for leaving: contract finished

Payroll Officer

XXXX Pty Ltd
12.2013 - 05.2014
  • (3 months contract + 2 months extension), Payroll system: Wages Easy (fortnightly payroll paying 550 employees)
  • Reason for leaving: contract finished

Education

Graduate Certificate - Professional Accounting

University of XXXX
01.2009

Advanced Diploma - Accounting

XXXX TAFE
01.2009

Skills

  • Processing & reconciling PAYG, GPPL, all allowance/deductions, superannuation payment, AL, SL & LSL calculation and reconciliation, termination/redundancy calculation, EBA & award interpretation, and timesheet coding
  • Month-end and Year-end processing, headcount reporting, HR reporting and leave liability reporting
  • Knowledge of work-related legislation compliance, an expert in worker’s compensation PIAWE review and wage payment calculations
  • Payroll tax calculation, reconciliation, lodgement, and payment processing
  • Superannuation funds management & clearing house administration
  • Journal & General Ledger maintenance, reconciliation, and analysis
  • Single Touch Payroll reconciliation and reporting
  • Employee Self Service maintenance, technical support to employees and managers

Accomplishments

    Completing tasks productively, accurately and effectively

Timeline

Senior Payroll Officer

XXXX Health Care
09.2024 - 06.2025

Payroll Manager

XXXX & Co. Pty Ltd
07.2023 - 09.2024

Senior Payroll Officer for outsourced payroll

XXXX Group
03.2023 - 07.2023

Senior PIAWE Reviewer

XXXX Insurance Ltd
12.2020 - 01.2023

Payroll Coordinator

XXXX Pty Ltd
10.2017 - 11.2020

Payroll Compliance officer

XXXX Pty Ltd
01.2016 - 08.2017

Worker Compensation Payroll Officer

XXX Community Service
10.2015 - 01.2016

Payroll Officer

XXXX Australia
09.2015 - 10.2015

Payroll Specialist

XXXX (Australia) Pty Ltd
09.2014 - 08.2015

Payroll Officer

XXXX Australia
06.2014 - 09.2014

Payroll Officer

XXXX Pty Ltd
12.2013 - 05.2014

Advanced Diploma - Accounting

XXXX TAFE

Graduate Certificate - Professional Accounting

University of XXXX

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Ivy Lin