Ma Virginia (Ivy) Santos
Melton West,VIC
Summary
Highly skilled and experienced Estimator/Contract Administrator with track record in effectively managing the procurement and negotiation process for multiple construction projects. Adept at interpreting project specifications, drafting tender packages, and conducting initial investigations to ensure project success. Known for identifying opportunities for cost savings and value management. Proficient in managing subcontractor evaluations, contract preparation, and maintaining project budgets. Excellent at preparing project cost reports and assisting with pricing variations in alignment with client requests. Detail-oriented and organized professional with a strong commitment to adhering to contracts and policies.
Overview
17
17
years of professional experience
Work History
Estimator/Project Coordinator
Melbourne Architectural Constructions (MAC)
01.2024 - Current
- Updated and reported weekly construction progress, ensuring accurate and timely communication of project status to stakeholders and senior management.
- Assessed and prepared monthly progress claims, ensuring compliance with contractual requirements and timely submission for approval.
- Maintained variation register, ensuring all project changes were accurately documented, assessed, and approved.
- Gathered cost and material data for accurate and up-to-date information on material and labor costs.
- Managed Requests for Information (RFIs) to clients and developers, ensuring clarity and resolution of project queries. Maintained a comprehensive RFI log, ensuring timely follow-up and communication of responses to relevant stakeholders.
- Utilised specialised software (BEAMS) to create BOQs and produce purchase orders.
Senior Estimator / Project Manager
Creation Homes
05.2022 - 12.2023
- Managed planning, tendering, council approvals, and pre-construction phases of medium density construction projects
- Engaged with external consultants in obtaining project documentations and design packages
- Performed pre-site administration and obtained building permits
- Managed build takeover of jobs due to builders that have collapsed
- Involved with client negotiation, assessment, and pricing of incomplete works, contract preparation, procurement, and construction progress reporting
- Review full project documents and facilitate handover to Estimator/Contract Administrator for procurement
- Maintained variation register and tracked variation approvals and claims
- Collaborated with the Construction Manager to establish a construction program and plan to achieve them
- Attended PCG meetings regularly
- Managed and implemented project budget and requirements
- Monitored project cash flow
- Reported weekly project updates, site progress, risks, cost escalations, and live margin.
Estimator / Contract Administrator
Creation Homes
07.2017 - 05.2022
- Successfully managed procurement and negotiations with trades, subcontractors, suppliers, and vendors for multiple projects, ensuring profitability and contract adherence
- Proficiently interpreted project specifications and drawings to determine project scope, facilitating accurate tender package development and subcontractor quotations
- Conducted initial investigations with subcontractors to assess organizational capabilities for contracts and prospective projects
- Led procurement evaluations and provided recommendations, identifying opportunities for cost savings and value management
- Managed and drove the review process to ensure timely and budget-friendly subcontractor awards
- Prepared subcontractor contracts for project management review and approval, maintaining meticulous tracking tools for quotes, budgets, purchase orders, and work orders
- Maintained a comprehensive register of subcontractors, prepared Bills of Quantity, and raised purchase orders
- Managed the processing of ETS, subcontractor recharges, and invoices
- Ensured accurate cost forecasting for allocated subcontracts and cost codes, promptly reporting any cost issues to project management teams
- Prepared detailed project cost reports and contributed to pricing variations in accordance with client requests and construction requirements.
Project Estimator
Snowdon Developments
06.2015 - 07.2017
- Interpreted architectural, structural working drawings, contracts, specifications, and variations
- Prepared accurate quantity take-off and produce estimate of medium density townhouses and unit developments from start to full file including site works, frame materials, beams, lintel requirements, brickworks, external claddings, tilings up to final fit-off, fencing and landscaping
- Obtained and evaluate competitive quotes from suppliers and trades
- Produced material and labour purchase orders
- Checked all documentations such as contracts, inclusions, specifications are correct and consistent with the plans
- Assisted in pricing variations in accordance with client requests and other associated construction requirements
- Ensured construction variations are being actioned and coordinated with Site Managers and Supervisors
- Reviewed material invoices, investigates causes of extra orders before submitting to accounts for payment.
Sales Estimator
BGC Precast
01.2014 - 02.2015
- Prepared accurate quantity take-off and estimates of precast concrete components for commercial, civil, industrial, and residential projects
- Prepared and submitted tenders
- Priced variations and submitted to the Production Coordinator for processing claims
- Updated material and labour costs in the estimation template
- Attended meetings with Architects, Engineers, Project Managers during tender stage and throughout the duration of the project.
Production Estimator
BGC Residential
10.2007 - 08.2011
- Prepared accurate quantity take-offs and bill of quantities for construction of single storey houses and unit developments
- Obtained quotes from suppliers and issued purchase orders
- Answered queries and resolved procurement issues
- Coordinated with Contract Administrators and Draftspersons to ascertain that plans are consistent with the contract and specifications
- Reviewed Subcontractor's payments and materials invoices with Site Supervisors for deficient or unacceptable works / materials and possible back charges prior to release of payment
- Ensured construction variation orders are being implemented on site.
Education
Bachelor of Science - Civil Engineering -
Mapua Institute of Technology
Skills
- Procurement Negotiation
- Cost Estimation
- Material takeoffs
- Scope of Work Interpretation
- Subcontractor Management
- Cost Forecasting and Reporting
- Value Management
- Project Budget Maintenance
- Bill of Quantity Preparation
- Variation Pricing
- Ability to Work Under Pressure
- Analytical Thinking Skills
- Ability to Work in a Team
- Attention to Detail
- Microsoft Office, Databuild, BEAMS and Bluebeam
References
References available upon request.
Projects
- Specialist Disability Accommodation NDIS Homes
- Aurora Stage 53D Serenity Place, 29 Double Storey Townhouse Development, Land and Built Form, Civil works commenced, 10/01/23
- Stockland Hobby Shed at Minta LLC Estate, Construction of a Hobby Shed commercial class 3
- Take over works from builders that have ceased operations (Privium and Snowdon), 16 houses mixed single and double storey, Taken over from different stages of construction
- Stockland Orion Stage 2, 3 & 4 Braybrook, Construction of 316 Double/Triple Storey Townhouse Development, Stage 2, 3 & 4
- Stockland Haven Stages 1-5 Altona North, Construction 80 Double/Triple Storey Townhouse Development, Completed
- Townhouse Development Emery Avenue Doreen, 29 Single/Double Storey Townhouse Development, Completed
Timeline
Estimator/Project Coordinator
Melbourne Architectural Constructions (MAC)
01.2024 - Current
Senior Estimator / Project Manager
Creation Homes
05.2022 - 12.2023
Estimator / Contract Administrator
Creation Homes
07.2017 - 05.2022
Project Estimator
Snowdon Developments
06.2015 - 07.2017
Sales Estimator
BGC Precast
01.2014 - 02.2015
Production Estimator
BGC Residential
10.2007 - 08.2011
Bachelor of Science - Civil Engineering -
Mapua Institute of Technology
Similar Profiles
Rehmatullah KhanRehmatullah Khan
Construction Estimator at Melbourne Architectural ConstructionsConstruction Estimator at Melbourne Architectural Constructions
Nicolas EsnaultNicolas Esnault
Responsable approvisionnement at MACResponsable approvisionnement at MAC
Ruaan BouwerRuaan Bouwer
Electrican at MacElectrican at Mac