Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Jacinta Jesser

Balgowlah,Australia

Summary

Highly organized and results-driven Senior Project Administrator with over 25 years of experience in project coordination, event management, financial administration, and executive support. Skilled in effectively managing complex projects and collaborating with diverse stakeholders. Demonstrated expertise in budget management, procurement, and providing executive support. Seeking to leverage my skills in a dynamic role within a fast-paced organization.

Overview

32
32
years of professional experience

Work History

Senior Project Administrator

Cadence & Co Pty Ltd
08.2023 - Current
  • Oversee administration of all projects from initial client engagement, throughout the design & planning process to construction commencement
  • Managing daily administrative functions of all design & construct projects
  • Liaising with other professionals and consultants to define outcomes and timelines
  • Collecting and analysing project data and reporting on outcomes
  • Coordinating and administering meetings, including issuing of minutes
  • Managing project documentation & client correspondence
  • Assist Project Leads with budgeting and regular reporting
  • Managing all accounts payable & receivable functions for the Design business
  • Event manage quarterly functions for the Design team (40 personnel)
  • Procurement of furniture, fixtures & equipment (including ordering, administration, insurance, along with logistics of delivery and installation into high end residential properties)

Executive Project Coordinator

Autism Spectrum Australia
09.2021 - 08.2023
  • Provide an executive level of administrative, project planning, team support and services to ensure efficiency, outstanding workflow and executive productivity is at its peak
  • Role included extensive event management, including interstate travel and logistics for numerous personnel
  • Managed National Education Conferences with up to 80 delegates, including:
  • Project planning and timeline management, establishing key milestones and deadlines
  • Venue liaison and management, organising catering, and coordinating all travel logistics (flights, accommodation, transfers)
  • Oversaw AV requirements and IT support, including setup of QR code registrations
  • Finalised and collated PowerPoint presentations on behalf of speakers; arranged stationery and developed post-conference evaluation surveys
  • Coordinated quarterly workshops for School Principals across various locations, including Adelaide and regional NSW, managing all travel and logistics
  • Calendar management & all travel arrangements for the National Director of Education and two Deputy Directors
  • Managed all National Director expenses, maintaining accurate records
  • Monitored project progress and reported to the National Director of Education and education executives on various projects and action items, conducting investigations, research, and analysis of sensitive and confidential matters
  • Supported a variety of research and project activities, including the coordination and preparation of plans, reports, correspondence, and other documentation
  • Served as the central point of communication for the Office of the National Director of Education, facilitating effective communication and collaboration with a wide variety of stakeholders

Senior Project Administrator

Cadence & Co Pty Ltd
04.2014 - 09.2021
  • As outlined above (returned to Cadence & Co in August 2023)

Assistant to Financial Controller

Ramsay Property Group
05.2013 - 05.2014
  • Prepare & lodge monthly BAS for multiple companies
  • MYOB entry & reporting as required
  • Payroll & bank reconciliations
  • Liaison with accountants and ATO

Executive Assistant

Murdoch Books
09.2008 - 05.2010
  • Overseeing all household staff (city & rural properties)
  • Event coordination of private & charity functions
  • Travel arrangements (domestic & international)
  • Diary management
  • Personal bookkeeping – MYOB entry of all personal accounts (ongoing to 2013), including liaison with accountants and ATO

Freelance TV/Film Production Manager

Top Techs Management
01.1993 - 06.2008
  • Extensive experience in the production of TV Commercials, TV series, Feature Films and Music Videos filmed around Australia and overseas (New Zealand, Italy, Czech Republic)
  • Project Management including extensive domestic & international travel & logistics
  • Managing budgets in excess of $4 million
  • Resolving day to day problems of filming
  • Managing the production team & crew throughout pre, shoot & post production
  • Arranging location permissions, liaising with member of the public, local government & Police
  • Contracts (cast, crew & locations)

Education

Certificate IV - Bookkeeping

TAFE
01.2013

Bachelor of Arts Degree -

University of Sydney
01.1992

Higher School Certificate -

Wenona
01.1989

Skills

  • Organisational skills
  • Event management
  • Executive support
  • Calendar management
  • Global travel coordination
  • Confidentiality & discretion
  • Problem solving
  • Scheduling & logistics
  • Excellent written & verbal communication skills
  • Attention to detail

References

Available on request

Timeline

Senior Project Administrator

Cadence & Co Pty Ltd
08.2023 - Current

Executive Project Coordinator

Autism Spectrum Australia
09.2021 - 08.2023

Senior Project Administrator

Cadence & Co Pty Ltd
04.2014 - 09.2021

Assistant to Financial Controller

Ramsay Property Group
05.2013 - 05.2014

Executive Assistant

Murdoch Books
09.2008 - 05.2010

Freelance TV/Film Production Manager

Top Techs Management
01.1993 - 06.2008

Bachelor of Arts Degree -

University of Sydney

Higher School Certificate -

Wenona

Certificate IV - Bookkeeping

TAFE

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Jacinta Jesser