Years of Professional Experience
Hi, I’m
Jade Taylor
Executive Assistant
Perth,Western Australia
Summary
Highly experienced and results-driven professional with 20 years of varied administrative and events expertise, including 5 years as an accomplished Executive Assistant during my tenor at Taylor Bros and DG Global.
I have a demonstrated ability to effectively manage complex calendars, coordinate travel arrangements, and handle confidential information with the utmost discretion, as well as a proven track record of providing comprehensive administrative support to senior executives, streamlining processes, and ensuring seamless operations.
I am well presented, personable and have strong communication skills, both written and verbal, along with exceptional organisational abilities to handle multiple tasks and priorities. I am adept at building strong relationships with stakeholders at all levels and fostering a positive and productive work environment.
Overview
20
Work History
DG Global Pty Ltd
Executive Assistant
11.2022 - Current
Job overview
- Handled confidential and sensitive information with discretion and tact.
- Managed MD's calendar, scheduled meetings and appointments, coordinated travel arrangements and wrote itineraries to optimise time.
- Organised and coordinated internal and external client meetings.
- Screened emails and responded accordingly to support MD correspondence.
- Updated spreadsheets and databases to track, analyse, and report on performance.
- Answered high volume of phone calls and email inquiries.
- Updated spreadsheets and created presentations to support executive team and boost team productivity.
- Used advanced software to prepare documents, reports, and presentations.
- Conducted research and analysed data to provide detailed reports on various business topics.
- Transcribed meeting minutes
- Updated and maintained confidential databases.
- Worked with senior management to initiate new projects and assist in various processes.
- Contributed to business development and initiatives/
- Streamlined operations and prioritised tasks.
- Coordinated events and worked on ad hoc projects.
- Used Project Management systems and Xero to produce monthly invoices, reports, and other deliverables.
Harvey James Management
Founder & Principal
01.2003 - Current
Job overview
- Consulted with clients to assess needs and propose creative talent solutions.
- Put together realistic budgets and proposals based upon client's campaign requirements.
- Developed and implemented marketing strategies to generate new customers and increase sales and profit margins.
- Trained and motivated new talent to perform as an extension of my business.
- Introduced new methods, practices, and automated systems to create passive income.
- Designed business plan to define concept, short-term and long-term goals and strategies.
- Advertised products and services online, social media and through traditional campaigns to target ideal talent and clientele.
- Promoted business via a carefully curated social media funnel to generate leads and maximise brand identity.
- Built connections and nurtured relationships with a reoccurring client base over 10 years.
- Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
- Helmed and adapted an events and talent based company through the challenges of Covid-19.
Family Business Association
Regional Officer
08.2021 - 06.2022
Job overview
- Maintained routine communication with management and key stakeholders to create and promote new event offerings.
- Worked with management team to collaboratively reach targets, consistently meeting or exceeding quotas.
- Pivoted during growth to achieve new company goals.
- Partnered with senior staff to develop annual event plans and budgets.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
- Brainstormed and implemented creative event concepts and themes.
- Managed all logistics of event planning, event booking, and event promotions within the state of Western Australia.
- Performed event coordination for corporate conferences, social gatherings and educational events.
- Consulted with management and key stakeholders to determine objectives and requirements for events.
- Developed post-event reports to determine GP and effectiveness of each event.
- Designed and implemented efforts to publicise events and promote sponsorships.
- Created and maintained event expenditures, budgets and timelines in job-related software.
- Selected service providers and vendors according to budget and event requirements.
- Obtained and negotiated quotes.
- Reviewed invoices to confirm accuracy and approve payment.
- Navigated challenging and sensitive relationships between board, members and employees.
Taylor Bros Pty. Ltd.
Executive Assistant to the Managing Partner
06.2017 - 07.2021
Job overview
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Conducted research and analysed data as required.
- Screened calls and emails and initiated actions to respond or direct messages for the MP.
- Answered high volume of phone calls and email inquiries.
- Used advanced software to prepare documents, reports, and presentations.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Updated and maintained confidential databases and records.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Filed paperwork and organized computer-based information.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Screened calls and emails and responded accordingly to support executive correspondence.
Taylor Bros. Pty Ltd.
Accounts Payable and Payroll Officer
11.2001 - 06.2017
Job overview
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Responded to employee inquiries to provide assistance with payroll-related questions.
- Calculated deductions and processed payroll for employees.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Performed calculations in overtime, vacation, and sick leave.
- Developed and implemented payroll procedures and policies to determine compliance with regulations.
- Processed payroll garnishments such as child support.
- Prepared and filed accurate and timely payroll tax returns.
- Prepared and processed superannuation reports weekly.
- Generated payslips for employees
- Handled day-to-day accounting processes to drive financial accuracy.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies.
- Maintained good working relationships with vendors and resolved disputes.
- Applied proper codes to invoices, files, and receipts.
- Updated accounting ledgers and journals to balance statements and maintain consistent records.
- Documented petty cash transactions.
- Reconciled bank accounts to verify accuracy of cash records.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared invoices and processed payments.
Education
St. Michael's Collegiate SchoolHobart, TAS
Year 12
12.2004
Skills
- Calendar and Scheduling Software
- Problem Resolution
- Invoice Preparation
- Meeting Agendas, Minutes and Curating Itineraries
- Goal Minded
- Schedule Planning
- Workflow Improvements
- Strong Problem Solver
- Data Analysis
- Advanced MS Office Suite Proficiency
- Social Media Knowledge
- Administration Management
- Proper Phone Etiquette
- Bookkeeping and Basic Accounting
- Administrative Support Specialist
- Confidentiality and Discretion
- Payroll
- Client Relationship Development
- Travel and Event Coordination
- CRM Tracking
- Sponsorship and Client Development
- Negotiation Skills
- Managing Events Start to Finish
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant
DG Global Pty Ltd
11.2022 - Current
Regional Officer
Family Business Association
08.2021 - 06.2022
Executive Assistant to the Managing Partner
Taylor Bros Pty. Ltd.
06.2017 - 07.2021
Founder & Principal
Harvey James Management
01.2003 - Current
Accounts Payable and Payroll Officer
Taylor Bros. Pty Ltd.
11.2001 - 06.2017
St. Michael's Collegiate School
Year 12
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