Jade Thomas
Kensington Grove,QLD
Summary
Highly organized administrative professional with significant experience supporting the leadership team as Personal Assistant to the General Manager of Operations. Expertise in managing complex schedules, coordinating travel arrangements. Known for strong team collaboration, adaptability to changing needs, and reliability in achieving results. Highly organized and consistently anticipates needs of clients.
Overview
10
10
years of professional experience
Work History
Personal Assistant to the General Manager
Capricorn Copper
01.2023 - Current
- Supported General Manager with scheduling and calendar management to optimize daily operations.
- Assisted in preparing meeting agendas and taking minutes to ensure accurate documentation.
- Coordinated travel arrangements and itineraries for management to streamline logistics.
- Managed communication between departments to facilitate information flow and enhance collaboration.
- Organized files and maintained documents for easy retrieval, improving office efficiency.
- Improved office organization through maintaining filing systems and updating contact databases.
- Expedited decision-making processes with thorough research and analysis on various projects.
- Maintained strict confidentiality of sensitive information while managing documents related to legal matters or personnel issues.
- Created a welcoming atmosphere for visitors by greeting them professionally upon arrival and addressing any inquiries they had promptly.
- Maintained appropriate filing of personal and professional documentation.
Site Administrator
Capricorn Copper
05.2018 - 01.2023
- Managed site administration tasks to ensure compliance with safety regulations and operational standards.
- Coordinated logistics for materials and equipment, optimizing resource allocation across teams.
- Developed and maintained documentation processes, enhancing accuracy of record-keeping systems.
- Facilitated communication between departments to streamline project workflows and improve collaboration.
- Assisted in training new staff on site protocols, fostering a culture of safety and efficiency.
- Developed comprehensive training materials for new employees, contributing to their successful onboarding experience.
- Oversaw the procurement of essential supplies, negotiating favorable terms with vendors while maintaining quality standards.
- Handled sensitive information discreetly while maintaining confidentiality protocols at all times.
- Served as point of contact for facility maintenance requests, coordinating prompt resolution of issues impacting daily operations.
- Assisted in the recruitment process by screening candidates, conducting interviews, and providing recommendations for hiring decisions based on qualifications and fit within the organization culture.
- Established a culture of continuous learning within the team by sharing best practices and encouraging professional development opportunities.
- Collaborated with cross-functional teams to achieve project goals and meet deadlines consistently.
- Provided ongoing support to senior leadership by preparing reports, presentations, updates on key projects as needed.
- Established strong relationships with key stakeholders to ensure effective communication channels were maintained at all times.
- Facilitated seamless transitions during staff changes or reorganization efforts by effectively managing knowledge transfer processes between team members.
- Led weekly production and operations contractor meetings, facilitating stronger communication, and helping to resolve critical issues.
Accommodation Officer
Glencore Mount Isa Mines
01.2016 - 05.2018
- Assisted guests with check-in and check-out processes, ensuring smooth arrivals and departures.
- Supported housekeeping teams by coordinating room assignments and inventory of cleaning supplies.
- Responded to guest inquiries, providing information on services and resolving issues promptly.
- Monitored accommodation facilities for compliance with safety standards and operational guidelines.
- Trained new team members on accommodation protocols and customer service best practices.
- Implemented feedback mechanisms to gather guest insights for continuous service improvement.
Skills
- File organization
- Office management
- Document preparation
- Calendar management
- Expense reporting
- Travel arrangements
- Time management
- Attention to detail
- Multitasking and organization
- Team collaboration
- Valid Driver's license
- Microsoft office proficiency
- Professional and mature
- Training staff
- Filing and data archiving
Timeline
Personal Assistant to the General Manager
Capricorn Copper
01.2023 - Current
Site Administrator
Capricorn Copper
05.2018 - 01.2023
Accommodation Officer
Glencore Mount Isa Mines
01.2016 - 05.2018
Education
Certificate III in Emergency Response and Rescue - Completed - 2018 (First Aid Component's not current)
Mining Supervisor (G1, G8, G9) - formerly S1, S2, S3 - Completed - 2016 (Only applicable in Mining)
Certificate III in Driving Operations - Completed 2015
Planned to return to study certification FNS40222 Certificate IV in Accounting and Bookkeeping (only 3 components remaining)
Proficient in Microsoft Office Suite (Sharepoint, Power Apps, Teams)
Advanced in purchasing System PRONTO
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