Jade Tu

• Produce employment contract information to new and current employees as per manager approval
• Ensure all New Starter and Variation information is forwarded to new and existing employees after completion by the Workplace Contract Administrator
• Ensure all New Starter information is received and accurately completed by the new employee
• Ensure all personnel information is accurately recorded in required payroll, recruitment & contract administration systems prior to employee commencement
• Maintain personnel records where manual updates are requested by Barwon Health Staff and updating all required systems
• Provide word processing and spreadsheet documents and record data as requested and approved by the Workplace Relations Contracts and Support Team Coordinator.
• Maintain up to date and accurate digital records and hard copy archiving for all correspondence, personnel files, etc. where appropriate
• Coordinate and share work with other Workplace Relations Contracts and Support Administrators
• Responding to general enquiries and escalating where appropriate.
• Adhering to set key performance indicators in relation to response times
• Displays and promotes correct documentation techniques and initiates regular documentation auditing to ensure legal, professional and organisational standards are met and maintained
• Abide by the Organisation's requirements pertaining to appropriate Information Security and Information Management regulations and report an accidental or malicious breach of these regulations to the appropriate department
• Ensure patient information is accurate and only released in line with the Health Records Act requirements
• Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
• Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.

• Evaluated resumes, interviewed, and presented qualified candidates to hiring managers and solicited feedback to refine recruiting strategy.
• Collaborated with hiring managers to determine job requirements and understand departmental needs.
• Developed and maintained applicant tracking system, tracking all job openings, applicants and interviewing activity.
• Conducted telephone and in-person interviews to assess candidate experience and qualifications.
• Managed full-cycle recruiting process for multiple roles simultaneously while maintaining high-quality standards in candidate assessment and selection.
• Provided regular updates to hiring managers and HR staff on recruitment activities and progress.
• Streamlined onboarding processes for new hires, ensuring smooth transition into organization while minimizing time to productivity.
• Established strong relationships with key stakeholders, ensuring clear communication and alignment on talent acquisition goals and objectives.

• Mainly responsible for the human resources administration and strategies in Singapore, Hong Kong, Malaysia, United States and Australia, include developing recruitment strategies, implementing systems for managing staff benefits, payroll, behaviour and on/off boarding employees.
• Managed employee relations, investigating and resolving conflicts to maintain a positive work environment.
• Implemented performance management systems, providing constructive feedback and coaching opportunities for employees.
• Oversaw payroll functions, ensuring accuracy while maintaining strict confidentiality standards for sensitive employee information.
• Collaborated closely with department heads in executing strategic workforce planning initiatives that aligned human capital resources with company goals.
• Guided leaders and employees on company policies, programs, benefits and salary administration.
• Motivated employees through special events, incentive programs, and constructive feedback.
• Improved workplace culture through the development and implementation of diversity initiatives.

Responsible for the recruitment of the Australian team and build an excellent talent echelon for the fast-growing foreign business; Manage recruitment channels and recruitment website resources; Establish and improve related personnel and administrative systems, and be responsible for the drafting, revision, release, supervision, and execution management of company administrative documents; Responsible for the operation of the company's daily administrative work, including daily administrative affairs management and office supplies procurement management; Responsible for the establishment and management of employee personnel files and the implementation of employee welfare policies; Other related duties as assigned

• Reviewed and screened applicant resumes to identify qualified candidates.
• Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
• Managed benefits administration for company-wide staff, ensuring timely processing and accurate recordkeeping.
• Conducted routine HR audits to ensure data accuracy in personnel files, payroll records, and benefit enrolments.
• Facilitated smooth onboarding processes for new hires, leading to faster integration into the workplace culture.
• Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
• Coordinated employee training programs to boost skills development and improve overall performance.

• Help to create organization strategy plan according to company policy; Help organization to screen and manage candidate applications throughout recruitment process; Help organize assessment, preparing one to one interview and group interview, sending confirmations and reference check; Preparing training materials, conduct new recruits training and providing on the day support; Maintain up to date organization chart, phone list and any other associated employee collateral for the business; Coordinate meeting appointments and conference calls including catering and room bookings; Monitor team participation to ensure training provided is being put to use and make recommendations on additional training required; Assistant to manage financials including expense reimbursements, monthly expenses, and outgoings; Ad-hoc duties
• Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
• Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
• Coordinated schedules to arrange management interviews with applicants.
• Built strong relationships with internal and external candidates to ensure an excellent hiring experience.
• Advertised job opportunities on social media platforms and job boards.
• Collaborated with hiring managers to understand job requirements and expectations.
• Enhanced recruitment process for faster hiring by utilizing various sourcing tools such as job boards, social media, and networking events.