Jami McDonald
Yarraville
Summary
Adaptable senior administrator with extensive experience in executive support, office coordination, business operations, travel management, invoicing, stakeholder management, and process improvement, gained across property, construction, and corporate sectors. A fast learner who onboards quickly into new systems and processes, well suited to temporary, contract, and interim roles across a range of industries. Reliable under pressure, with a track record of keeping operations running smoothly during periods of growth, leave coverage, peak workloads, and organisational change.
Overview
12
12
years of professional experience
Work History
Executive Administrator
Kokoda Property
06.2026 - Current
- Supported Executive Assistant and Founder with administrative, operational, and project tasks to streamline workflows
- Support diary coordination, meeting scheduling, and travel arrangements for senior leadership
- Coordinated business projects from initiation to completion, tracking actions and deadlines to ensure timely delivery
- Facilitated communication with consultants, contractors, suppliers, and external stakeholders to foster collaboration.
- Manage purchase orders and support day-to-day business operations across the organisation
- Maintain project records, documentation, and compliance files
Office & Administration Coordinator
Kokoda Property
01.2026 - 06.2026
- Managed daily office operations to ensure a professional and organized workplace
- Coordinated building maintenance and office supply procurement to support operational needs
- Prepared meeting agendas, documentation, and follow-up actions
- Delivered administrative support to executives and project teams, facilitating effective communication and project execution
- Supported property development teams with project documentation and coordination
Team Assistant
Napier & Blakeley
11.2023 - 12.2025
- Managed complex executive diaries, inbox coordination and meeting scheduling in a fast-paced consulting environment
- Coordinated internal and external communications for office events, enhancing engagement and participation
- Arranged corporate travel for Directors, streamlining logistics for timely arrivals and departures
- Reconciled monthly expenses with accuracy and efficiency
- Conducted building research, compiled relevant data, and prepared detailed summaries
- Prepared and processed monthly invoicing, supporting finance and project teams with accurate billing
- Assisted with accounts payable functions to support financial operations
- Developed and improved processes and procedures, leading to enhanced operational efficiency
Commercial Operations Coordinator
Lovelight
02.2023 - 08.2023
- Managed multiple commercial projects, ensuring timely execution
- Coordinated trades, subcontractors, and suppliers to identify and resolve issues, enhancing project efficiency
- Coordinated trades, subcontractors, and suppliers to analyse issues and implement solutions
- Liaised with key stakeholders to ensure seamless project flow and communication
- Identified and resolved issues promptly to minimise project disruptions and maintain timelines
Commercial - Accounts Department/Executive Administrator
Colliers International – Northern Territory
03.2022 - 01.2023
- Managed accounts payable and receivable, ensuring timely coding of invoices for payment
- Handled daily banking and reconciliations, facilitating accurate fund disbursements to landlords and creditors
- Raised and processed monthly invoices and remittances, maintaining a high level of accuracy
- Assessed new commercial tenancy leases to ensure proper terms and conditions and updated the CRM database
- Maintained public liability insurance and work cover compliance
Bespoke Operations
Lovelight
01.2020 - 02.2022
- Managed multiple commercial projects and day-to-day operations to ensure timely delivery and client satisfaction
- Coordinated trades, subcontractors, and suppliers to analyse and resolve project challenges, enhancing project workflow
- Processed and reviewed invoicing data accurately to maintain financial integrity and support budget management
- Processed and reviewed invoicing data with accuracy
Corporate Office Coordinator
Harcourts Victoria
02.2018 - 10.2019
- Coordinated calls and corporate travel logistics for senior executives to ensure seamless scheduling
- Compiled detailed meeting minutes and developed agendas to enhance communication and follow-up
- Executed executive support tasks, including diary management, email correspondence, and expense reconciliation
- Implemented new CRM system to enhance customer management processes
Business Development Associate/Rental Accounts
Harcourts Victoria
07.2017 - 02.2018
- Developed strong connections with new and existing clients through regular communication.
- Conducted market research to identify client needs and enhance after-sales support
- Built and nurtured strong relationships with clients to enhance collaboration. with new and existing clients
- Supported email marketing and social media campaigns to engage audience and generate leads
Property Manager
Harcourts Victoria
10.2014 - 07.2017
- Managed a portfolio of 410 rental properties
- Liaised with owners, tenants, and contractors to resolve property-related inquiries and enhance communication
- Facilitated bond collection, rent payments, and lease agreements to support financial operations
- Represented properties at VCAT hearings while ensuring compliance with OHS and insurance regulations
Receptionist/Assistant Sales Administrator
Alex Scott & Staff Pakenham
07.2014 - 10.2014
Education
First Aid Certification -
Cultural Heritage Training -
Consumer Affairs/Legislation update -
REIV
Email Marketing -
Mail Chimp Training
Business Development -
Inspired Growth Training
Legislation and Tribunal Training -
VCAT
Agents Representative Course -
Chisholm Institute of TAFE
Various Harcourts Internal training courses
Victorian Certificate of Education -
Koo Wee Rup Secondary College
Skills
- Microsoft Office Suite
- Word
- Excel
- PowerPoint
- Outlook
- Microsoft Teams
- SharePoint
- Salesforce
- Cirrus8
- Travel Beyond
- Corporate Travel Management (CTM)
- Xero
- MYOB
- ApprovalMax
- InDesign
- Canva
- Database & records management
- Document formatting
- Brand compliance
- Adobe
- Nitro Pro
- ShareFile
- OneDrive
- Planner
- Forms
- AI-assisted tools
Professional Achievements
- Received a Certificate of Recognition at Kokoda Property's EOFY presentation, 07/01/26, for consistently demonstrating company values and contributing to team culture and business success.
- Designed and implemented a SharePoint based workflow hub, to centralise quotes, jobs, and billing processes for the team, improving document accessibility and workflow visibility.
- Successfully delivered an international project in New Zealand during the COVID-19 pandemic, 2020 - 2021
- Entrusted with sole operational management of a multimillion-dollar project.
- Awarded Office Administrator of the Quarter, 10/01/19
Systems And Software
Word, Excel, PowerPoint, Outlook, Microsoft Teams, SharePoint, Salesforce, Cirrus8, Travel Beyond, Corporate Travel Management (CTM), Xero, MYOB, ApprovalMax, InDesign, Canva, Database & records management, document formatting, brand compliance, Adobe, Nitro Pro, ShareFile, OneDrive, Planner, Forms, AI-assisted tools to streamline research, document preparation, and administrative workflows
Timeline
Executive Administrator
Kokoda Property
06.2026 - Current
Office & Administration Coordinator
Kokoda Property
01.2026 - 06.2026
Team Assistant
Napier & Blakeley
11.2023 - 12.2025
Commercial Operations Coordinator
Lovelight
02.2023 - 08.2023
Commercial - Accounts Department/Executive Administrator
Colliers International – Northern Territory
03.2022 - 01.2023
Bespoke Operations
Lovelight
01.2020 - 02.2022
Corporate Office Coordinator
Harcourts Victoria
02.2018 - 10.2019
Business Development Associate/Rental Accounts
Harcourts Victoria
07.2017 - 02.2018
Property Manager
Harcourts Victoria
10.2014 - 07.2017
Receptionist/Assistant Sales Administrator
Alex Scott & Staff Pakenham
07.2014 - 10.2014
First Aid Certification -
Cultural Heritage Training -
Consumer Affairs/Legislation update -
REIV
Email Marketing -
Mail Chimp Training
Business Development -
Inspired Growth Training
Legislation and Tribunal Training -
VCAT
Agents Representative Course -
Chisholm Institute of TAFE
Various Harcourts Internal training courses
Victorian Certificate of Education -
Koo Wee Rup Secondary College