Janaya Louise Clarke
Darch
Summary
Over 15 years of management and administration experience, demonstrating strong communication and interpersonal skills. Proven ability to build rapport with diverse teams and stakeholders, enhancing collaboration and productivity. Recognized for professionalism, enthusiasm, and a goal-oriented approach, leading to improved team performance and company success. Proficient in office automation and accounting software, excelling in fast-paced environments with meticulous attention to detail.
Overview
17
17
years of professional experience
Work History
Legal Assistant – Property & Projects and Private Clients (Wills & Estate)
Hall & Wilcox
09.2024 - 06.2025
- Supporting 2 teams
- Initial drafting of documents and attending to solicitor amendments
- Providing great customer service
- General office duties
- Creating new files
- Administrative Support
- Title searches/ ASIC searches (and any other necessary searches required)
- Calendar/diary management
- Event coordinating and travel arrangements
- Drafting cost agreements and retainers
- Managing PEXA and attending on settlements and Landgate lodgments
- Providing a competent point of data entry of clients details
- Drafting and filing of various court documents such as affidavits of service, writ of summons
- Filing documents at the appropriate court through eLodgment
- Proficient Microsoft word, excel and outlook
- Typing and word processing of letters, reports and other documents as required
- Exercising appropriate-confidentiality with client information
- Liaising with client and third parties both via telephone and email
- End of month billing/ billing files as required at completion of work
- Preparation of internal accounting forms (cheque requests/ trust account receipts)
- Providing a professional and high-level of legal support to Partners and other Practitioners in the team.
- Supporting 2 Special Counsels in the Private Clients team in Perth office who report to Partner in Melbourne and learning a new area of law and document preparation and being available to be second witness on final documents.
- Although transitioning into a Legal Assistant role I ended up still highly involved in settlements as well as managing my administration duties and prioritizing tasks for my team and deadlines.
Paralegal – Property & Projects
Hall & Wilcox
05.2022 - 09.2024
- Preparing and attending residential settlements
- Completing settlements both via paper and PEXA
- Post settlement adjustments
- Attending to RevenueWA duty lodgments and exemptions
- Landgate and company searches
- Preparing mortgages and security documents for banks and attend settlement
- Discharge of mortgages for banks and attend settlement
- Preparing statutory declarations to support documents
- Probate applications
- Transmission /Survivorship applications
- Lodgment of POA and EPA
- Caveats and withdrawal of caveats
- Lost title applications
- Drafting of various standalone Landgate forms
- Opening new files/ conflict checks
- Preparing fee estimates and scope of work for new clients (settlements)
- Liaising with client and third parties both via telephone and email
- End of month billing/ billing files as required at completion of work
- Preparation of internal accounting forms (cheque requests/ trust account receipts)
- Working in collaboration with partners and lawyers but primarily responsible for running my own settlement files from start to finish
- Providing support to the Private Clients team when required (Probate applications)
Prior Authorization Specialist
hall
Perth
02.2022 - 03.2022
Legal Assistant
HopgoodGanim Lawyers
07.2020 - 05.2022
Settlements Paralegal - Enforcement Team
Jackson McDonald
12.2016 - 06.2020
Float Legal Assistant
Jackson McDonald
07.2016 - 12.2016
Practice Manager/ Legal Secretary/ Personal Assistant
Shadgett Legal
01.2014 - 06.2016
Receptionist
Perth Criminal Law Chambers
10.2012 - 01.2014
Administration Officer
The MAC Services Group
Moranbah
04.2012 - 08.2012
Registry Officer, Child Protection Offender Registry
Queensland Police Services
07.2011 - 04.2012
Information and Administration Officer
Department of Communities
11.2010 - 07.2011
Registry Officer, Child Protection Offender Registry
Queensland Police Services
04.2009 - 11.2010
Administrative Officer, Homicide Investigation Unit
Queensland Police Services
08.2008 - 04.2009
Education
Diploma of Children’s Services -
Australian Institute of Early Childhood Studies
Brisbane, QLD01.2008
Certificate III in Children’s Services -
My Other Mum Childcare & Training
Brisbane, QLD01.2005
Senior certificate-year 12 -
Wavell State High School
Brisbane, QLD01.2005
Skills
- Aderant Expert/Expert Time/ Expert Assistant
- Filesite/ iManage Desksite
- Bighand Hub
- Workshare Compare
- Water Corporation Portal
- ARIBA Network Supplier
- PEXA
- InfoTrack
- Landgate online
- Elite enterprises
- Internal computer systems
- Thomson Geer / Kemp Strang Portal – (Vision)
- MYOB
- LEAP Legal Software
- Microsoft Office Applications ie Word, Excel, Outlook
- Australian National Child Offender Registry (ANCOR) data base
- Police Records and Information Management Exchange (QPRIME) data base
References
Available upon request
Training
- Ongoing in-house training
- Attending CPD seminars relevant to the growth within my role
- LEAP, 2015
- Trust Account/ Reconciliation Training 2015
- MYOB Training, 2015
- Influencing Skills (Odyssey Training), 2011
- Recordkeeping Awareness Training, 2011
- Performance, Planning and Assessment Workshop (PPA), 2010
- St Johns First Aid
- Improving Workplace Behavior, 2010
- Customer Service Workshop, 2010
- Positive Workplace Program, 2010
- Basic Intelligence Course, 2009
- Basic Excel Course, 2009
Timeline
Legal Assistant – Property & Projects and Private Clients (Wills & Estate)
Hall & Wilcox
09.2024 - 06.2025
Paralegal – Property & Projects
Hall & Wilcox
05.2022 - 09.2024
Prior Authorization Specialist
hall
02.2022 - 03.2022
Legal Assistant
HopgoodGanim Lawyers
07.2020 - 05.2022
Settlements Paralegal - Enforcement Team
Jackson McDonald
12.2016 - 06.2020
Float Legal Assistant
Jackson McDonald
07.2016 - 12.2016
Practice Manager/ Legal Secretary/ Personal Assistant
Shadgett Legal
01.2014 - 06.2016
Receptionist
Perth Criminal Law Chambers
10.2012 - 01.2014
Administration Officer
The MAC Services Group
04.2012 - 08.2012
Registry Officer, Child Protection Offender Registry
Queensland Police Services
07.2011 - 04.2012
Information and Administration Officer
Department of Communities
11.2010 - 07.2011
Registry Officer, Child Protection Offender Registry
Queensland Police Services
04.2009 - 11.2010
Administrative Officer, Homicide Investigation Unit
Queensland Police Services
08.2008 - 04.2009
Diploma of Children’s Services -
Australian Institute of Early Childhood Studies
Certificate III in Children’s Services -
My Other Mum Childcare & Training
Senior certificate-year 12 -
Wavell State High School
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