Jane Dodson

• Oversee all administrative areas including HR, Payroll and Accounts.
• Develop and implement new administrative systems to ensure that the company is operating smoothly.
• Assist the team with efficient daily operations of all Omada Resources policies and procedures.
• First point of contact for employees and contractors to manage any issues or concerns.
• Maintaining in-house personnel files and internal database.
• Oversee the onboarding process and profile creation for employee and contractors on site, ensuring compliance with safety and operational standards.
• Assist in the preparation of the fortnightly payroll for employees and contractors using Xero.
• Monitor, verify and validate timesheets in Xero.
• Process payable & receivable invoices, ensuring accuracy and correct coding is used.
• Prepare company purchase orders as required, receive and track the purchase orders.
• Prepare monthly receivable invoices using hours captured on employee and consultant’s timesheets.
• Data process month end invoices into Xero and email to clients.
• Monitor and follow up outstanding monthly invoices.
• Maintain an excellent communication with clients.
• Daily reconciling of accounts both for payable and receivable, monitor and follow-up outstanding invoices.

Accounts Payable Duties:

• Data entry of payable invoices into Pronto, ensuring accuracy and correct coding.
• Matching purchase orders with Supplier invoices.
• Follow up of any missing invoices/credit notes post reconciliation.
• Ensuring creditors are paid according to deadlines, escalating issues to the Management Accountant if required.
• The processing and uploading of monthly payments to the bank portal
• Processing of employee expense claims
• Prepare electronic transfers and payments in both Australian and foreign currencies.
• Downloading company statements of credit cards, matching invoices to the payments and data processing into Pronto.

Accounts Receivable Duties:

• Enter of site daily production Plods.
• Provide the day-to-day support to the JSW General and Project Managers.
• Create and maintaining customer accounts
• Preparing debtor invoices ban
• Accurate and timely completion of all data entry.
• Maintain an excellent communication with clients.
• Monthly Debtor collections.