Janvi Patel
Australian Citizen
Summary
As an IT Asset Management & Procurement Specialist at HCL-ExxonMobil, I manage IT assets, ensuring accurate inventory and compliance. I coordinate with vendors for cost-effective procurement and oversee secure disposal of assets. I generate reports to support strategic decisions and collaborate with teams to align with organizational goals. I have also worked as Compliance Officer- National IT for RSM, demonstrating excellent attention to detail and task prioritisation skills, managing and optimising the purchase, deployment, maintenance, utilization, and disposal of Hardware and Software applications. My 12+ year background ensures I can quickly adapt and thrive in this new role.
Overview
11
11
years of professional experience
1
1
Certification
Work History
IT Asset Management and Procurement Specialist
HCL
04.2023 - 12.2024
- Company Overview: HCL Tech, deployed at ExxonMobil, manages IT assets and procurement processes
- As an Asset Management & IT Procurement Specialist at HCL Tech, deployed at one of their esteem client ExxonMobil, I manage IT assets and procurement processes, ensuring accurate inventory and compliance through audits
- I coordinate with vendors for cost-effective procurement and timely deployment and oversee secure disposal and decommissioning of assets
- I generate reports on asset utilization and lifecycle status to support strategic decisions and collaborate with cross-functional teams to align with organizational goals and provide end-user support
- Asset Inventory Management: I am responsible to maintain an accurate inventory of IT assets and manage their lifecycle
- I also schedule & conduct regular audits to ensure compliance with policies
- Procurement and Deployment: Coordinate with vendors to procure and deploy hardware and software is one of my major duties in current role
- I am Primary contact to manage vendor relationships and negotiate contracts for optimal value
- Asset Tracking and Reporting: One of the key responsibilities I undertake is to track asset locations and conditions using asset management tools
- Generating reports on asset utilization and lifecycle status and provide it to client management side for future stock taking forecasting
- Disposal and Decommissioning: Oversee the secure disposal of obsolete IT assets, ensuring data sanitization is handled as per agreement with client and manage asset decommissioning in compliance with company policies and procedures
- Vendor and Contract Management: manage contracts with IT asset suppliers and evaluate vendor performance time to time
- Also, coordinate asset repairs, replacements, and maintenance services within agreed SLAs
- Stakeholder Collaboration: I also liaise with IT, finance, and procurement teams to align asset management with organizational goals, to serve as the point of contact for asset management queries and provide support to end-users
- HCL Tech, deployed at ExxonMobil, manages IT assets and procurement processes
Compliance Officer- National IT
RSM
09.2021 - 11.2022
- Company Overview: A multinational network of accounting firms, forming the sixth largest accountancy professional services network in the world by revenue
- Visible national role for multinational network of accounting firms, forming the sixth largest accountancy professional services network in the world by revenue
- Demonstrating excellent attention to detail and task prioritisation skills, I play an integral role managing and optimising the purchase, deployment, maintenance, utilization, and disposal of Hardware and Software applications within the organisation to best manage its multiple concurrent projects / programs
- Created, revised and managed policies and procedures associated with software and asset management
- Oversaw all aspects of asset and software procurement
- Researched market and obtain and negotiate quotes, then organising ordering after approvals
- Full management of the IT asset management system
- Implementation and enforcement of Software license compliance policy
- Implementation of ongoing software license compliance risk reporting and targets
- Managed complete end-to-end hardware and software lifecycle including hardware disposal
- Managed Software license reconciliations for renewals including Maintenance contracts
- Managed purchase and payment associated administration (e.g., purchase orders, invoices etc)
- Managed all vendor relationships to ensure consistent cooperation on shared goals
- Ongoing review of costs and services for core bills, as well as approval of purchases up to the approved value
- Heavily involved with annual IT budgetary planning and management of budgetary purchasing
- A multinational network of accounting firms, forming the sixth largest accountancy professional services network in the world by revenue
Regional IT Procurement Specialist
Golder Associates Pty Ltd
02.2021 - 09.2021
- Company Overview: Part of global engineering services brand, WSP, providing management and consultancy services to the built and natural environment
- Successfully returned to workforce after my parenting leave for leading engineering services brand, now part of global enterprise, WSP
- Here I played an integral role on concurrent projects / programs, leading conversations on all software and hardware procurement for all countries within the, AMER, APAC, EMEA region
- Creation and updating of all software and hardware information in the asset management solutions
- Negotiation of all IT services agreements with external vendors
- Coordination of new offices and office moves across country
- Coordination of IT services implementation (servers, storage, printers, networks, IO, etc.)
- Management and control of assets from procurement to retirement
- Assigning of software licenses to users after coordinating with vendors and internal stakeholders
- Creation and documentation of Asset Reports
- Manage all assets like Laptops, Desktops, Servers, UPS, Router, Printer, mobiles, Tablets, switches etc
- Closely working with Service Desk, Helpdesk, Network, Security, legal, and Account teams
- Managed 8000+ different kinds of hardware globally and around 1500+ software and licences
- Managed Vendors: Dell, Telstra, Data#3, Bluebeam, Adobe, Fujitsu, Honeywell, iiNet, TPG, DimensionData
- Part of global engineering services brand, WSP, providing management and consultancy services to the built and natural environment
IT Procurement & Request Fulfilment Analyst
Spotless Mgmt. Services
08.2014 - 05.2019
- Company Overview: Renowned facilities management company, which was taken over by the Downer Group
- In my role I managed key contracts with The Department of Defence and other Government agencies, hospitals, educational facilities, etc
- I coordinated the end-to-end procurement of replacement and new IT hardware and software for organisational requirements
- Lead Requests for Information (RFI), Requests for Quote (RFQ), and Requests for Proposals (RFP)
- I successfully managed vendor relationships including: Fuji Xerox, Telstra, Konica, DimensionData, Datacom, Data #3, WINC, Spark NZ, Dell
- Other milestones include: Winner of Best Employee of the Month 3 x times (working within IT teams)
- Saved $$$$$ per month off active and obsolete satellite phone service contracts with Telstra
- Saved $$$$$ per year with vendor DELL on renegotiated laptop and desktop agreements
- Saved 30% off licence with Adobe vendor contract by renegotiating service conditions
- Ensured new techs / applications and new mobilisation requirements understood / achieved
- Ensured goods and services are sourced as per correct protocols and procedures
- Created and continuously improved process training SOPs and articles related to procurement
- Ensured staff used correct application and servicing documents and templates (control versions)
- Development of annual budgeting based on business growth / future requirements
- Provision of governance support on over-spend to key internal and external decision-making stakeholders
- Managed product licences, including Microsoft, Adobe, AutoCAD, Bluebeam and other providers
- Bi-annual audits of software licenses and the hardware in the locations they are installed
- Renowned facilities management company, which was taken over by the Downer Group
IT User Support & Administration Analyst
Spotless Mgmt. Services
05.2014 - 08.2014
- Company Overview: Renowned facilities management company, which was taken over by the Downer Group
- Prior to my promotion, I worked in a technical capacity providing solutions to end-users pertaining to their daily software and hardware issues
- I took pride in being a “difference-maker,” providing timely on-site and remote IT helpdesk and support services to more than 5,000 users across the company’s enterprise networks
- Renowned facilities management company, which was taken over by the Downer Group
Education
Bachelor of Computer Applications -
Veer Narmad South Gujarat University
01.2003
Skills
- Stakeholder Management
- Vendor Management
- Contract Negotiations
- Project Support
- IT Software Licensing
- IT Hardware Asset Management
- IT Procurement
- Contract Administration
- IT Security Administration
- Field team support
- Freight administration
- Resource Management
- Budget Forecasting
- Regulatory compliance
- MS Office 365
- Adobe Suite
- SAP ERP / CRM
- ServiceNow
Certification
- Certified IT Asset Manager (CITAM)
- Certified Software Asset Manager (CSAM)
- Certified Purchasing Professional (CPP)
- Procurement and Contract Management Certificate (CIPS)
- Supplier Relationship Management Certification (SRM)
Timeline
IT Asset Management and Procurement Specialist
HCL
04.2023 - 12.2024
Compliance Officer- National IT
RSM
09.2021 - 11.2022
Regional IT Procurement Specialist
Golder Associates Pty Ltd
02.2021 - 09.2021
IT Procurement & Request Fulfilment Analyst
Spotless Mgmt. Services
08.2014 - 05.2019
IT User Support & Administration Analyst
Spotless Mgmt. Services
05.2014 - 08.2014
Bachelor of Computer Applications -
Veer Narmad South Gujarat University
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