JASHMINA SHRESTHA
Summary
A highly skilled and detail-oriented Financial Accountant with more than 13 years of experience in the finance and accounting field. Possess a strong foundation in financial reporting, analysis, and compliance, with a proven track record of delivering accurate and timely financial information. Adept at interpreting complex financial data and streamlining processes. Proficient in utilising industry-standard accounting software, optimizing financial operations and contributing to the overall success of the organisation, ensuring proper financial governance.
Overview
16
16
years of professional experience
Work History
Finance Administration Officer
Department of Planning and Environment
07.2022 - Current
FINANCE ADMINISTRATION OFFICER
PLANNING, ENVT
07.2022 - Current
- Responsible for the month end process including general accruals, general journal preparations and uploads, monthly reconciliations of general ledgers of WINSW projects and WINSW cost center accounts, ensuring the accounts reconciles to relevant projects budgets and forecasts, accounts payable, accounts receivable and fixed assets
- Reconciled consultant expenditure, ensuring the accuracy of costs allocated to the Consultancy expense category in the general ledger
- Prepared comprehensive weekly, monthly and annual purchase order reports to maintain purchase orders, track commitments and cash flow projections for commercial, procurement and project teams
- Prepared comprehensive financial timesheet reports and analysis for ELC, splitting direct and indirect costings, highlighting key performance indicators and actionable insights, ensuring accurate labour costing
- Monthly Reconciliation of Accounts Payable statements to resolve payment discrepancies by advising appropriate payment terms and related financial services solutions, preparing related journals to ensure accurate financial records
- Prepared and processed project distribution journal for cost recovery, distributing from direct to indirect areas, ensuring accurate cost coding as per budgeting structure
- Maintained Portfolio Item and SAP Work Breakdown Structure (WBS) projects, providing monthly update on active WBS lists and reported on them using project line-item actual cost
- Participated in cross-functional team meetings and finance review workshops to discuss financial processes, contributed my financial expertise by addressing issues, threats, weaknesses and providing recommendations for improvements
- Prepared reports on contingent worker expenses, ensuring accurate labour costing and maintained appropriate documentation
- Maintained strong relationships with internal and external stakeholders, ensuring prompt resolution of issues and advising related financial services solutions with improved communication skills
- Invoicing and keeping track of receiving payments
- Key Achievements:
- Collaborated closely with cross-functional teams to streamline processes and improve efficiency in financial operations
- Implemented procedural documents regarding Purchasing process, generating system reports, preparing journals, and creating and maintaining projects and WBS structure
- Streamlined the vendor onboarding process, resulting minimisation of errors
- Created and maintained excel spreadsheet to track financial data, improving data accuracy and accessibility
- Supported a team and Business units to identify process inefficiencies of new implemented SAP application called MyWorkZone within overarching program of works called PaTH System, resulting reduction of inefficiency of the system and still in a process of streamlining the process
- Gained expertise in accrual and reconciliation and contributed to risk reduction and financial accuracy
- Trained the whole Water Finance division in processing invoices, accruals and preparing journals, by providing documented procedure.
Accounts Payable Officer
St Patrick’s College Strathfield
04.2022 - 06.2022
ACCOUNTS PAYABLE OFFICER
ST PATRICK’S COLLEGE
04.2022 - 06.2022
- Maintained the integrity of all accounting transactions and ledgers using The Alpha School System (TASS), School and Financial Management System
- Ensured payment runs are processed within timeframe by liaising with Directors, Managers and Co-ordinators within college, verifying entries and comparing system reports to balances, reconciling supplier statements/invoices with purchase orders, processing cheque payments, arranging for cheque signatures and mailing out of payments, banking, and processing transactions of Uniform Shop
- Managed petty cash and expense reimbursement procedures, maintaining accurate records and receipts
- Key Achievements:
- Cleaned up outstanding payments
- Improved and documented the payment process by utilising the system process
- Trained and mentored new/existing staff member on end-to-end Payment Process.
Education Project Support Officer
NSW Department
07.2018 - 04.2021
PROJECT SUPPORT OFFICER
DEPARTMENT OF EDUCATION
07.2018 - 04.2021
- Conducted in-depth financial analysis on QA budget of $500 thousands, providing weekly, monthly and annual Reporting and forecast of external special reviewers and litigation expenses, regarding quality assurance processes and Performance Monitoring of Training Providers
- Performed payment reconciliation of Training Provider’s entitlement to Subsidies and Loadings of around $4 million to ensure that they comply with all its obligations under the Contract and all Applicable Laws
- Undertook student interview calls to obtain information from students about their experiences with the training provider
- Assisted in reviewing Enhanced Performance Monitoring of Training Providers to ensure quality training are provided in accordance with Smart and Skilled: NSW Quality Framework
- Key Achievements:
- Implemented improved checklists and procedural documents to facilitate performance monitoring processes
- Tested Customer Relationship System tool (Salesforce) by liaising directly with developer and administrator of CRM, discussing issues, providing feedback and suggestions in making sure that it meets Unit objectives and align with operational activities accordingly
- Provided training to staff, created a tool that contains tips, checklists to ensure consistency for all QA users.
Education Finance Officer
NSW Department
11.2015 - 06.2018
FINANCE OFFICER
DEPARTMENT OF EDUCATION
11.2015 - 06.2018
- Assisted with preparation of up to $5 million budgets and monthly forecast of Smart & Skilled programs such as; Cross-Border Apprenticeships, other various VET/skills programs such as; Group Training Organisations, Overseas Qualification Assessment & Advisory Service, Apprenticeship and Traineeship programs such as; ATTP (Transition), VTAS, Bert Evans Scholarships, VET Marketing & Promotion, World Skills National Event, Adult & Community Education (ACE) and Asylum Seekers and Refugee Employment Support Program (RESP)
- Maintained and monitored these projects by ensuring best practice financial management services and systems are in place
- Assisted in maintaining and updating financial master data such as profit/cost centres, project code, and project task IDs
- Managed projects that were divided into 24 cost centres and various project tasks
- Provided expenditure and revenue YTD reports for internal and external clients, ensuring all expenses are within the assigned project budget
- Assisted in preparing documentation for audits and regulatory compliance, ensuring accurate record-keeping
- Pro-actively identified issues relating to financial analysis to identify and resolve issues, gaps, or variances module and resolve issues before they impact upon the integrity of the financial module
- Researched and resolved suppliers and internal queries promptly and in a positive manner
- Key Achievements:
- Was able to negotiate with external stakeholder for removing monthly charges, resulting in yearly saving in thousands
- Resolved months of overdue project tasks prior to the designated time and maintain up to date with all suppliers’ payments using SAP tool
- Enhanced and documented better payment process
- Trained, Mentored and Coached Directorate staff on SAP Finance System
- Provided assistance with complex accounting and finance related queries and complex problems across all the business units
- Proficient to offer any suitable relating to finance and any system enquiries such as SAP.
Accounts Payable Officer
Australian Pharmaceutical Industries
09.2015 - 10.2015
Transpacific Industries Group Ltd
02.2008 - 12.2014
Education
sector such as Financial Fundamentals -
2008
Certificate III in Financial services FNS30104 -
Ultimo College, TAFE
Sydney, NSWIncome Tax Training – H -
R Block
Sydney, NSW2007
Master’s Degree - Arts and Management
The Australian Institute of Music
Sydney, NSW2006
Bachelor’s Degree - Business Studies
Everest College, Tribhuvan University
2003
Skills
- AND COMPETENCIES
- Extensive experience and high competency in all areas of Financial Systems (SAP), etc
- Financial transactions processing with great attention to detail, reporting and documentation
- Reconciliation with Excellent analytical and problem-solving skills
- MS Excel (Advanced)
- Excellent with testing financial tools and able to express complex and technical issues in persuasive manner for a range of audience
- Team player with effective collaboration and communication to contribute a positive work environment
Timeline
Finance Administration Officer
Department of Planning and Environment
07.2022 - Current
FINANCE ADMINISTRATION OFFICER
PLANNING, ENVT
07.2022 - Current
Accounts Payable Officer
St Patrick’s College Strathfield
04.2022 - 06.2022
ACCOUNTS PAYABLE OFFICER
ST PATRICK’S COLLEGE
04.2022 - 06.2022
Education Project Support Officer
NSW Department
07.2018 - 04.2021
PROJECT SUPPORT OFFICER
DEPARTMENT OF EDUCATION
07.2018 - 04.2021
Education Finance Officer
NSW Department
11.2015 - 06.2018
FINANCE OFFICER
DEPARTMENT OF EDUCATION
11.2015 - 06.2018
Accounts Payable Officer
Australian Pharmaceutical Industries
09.2015 - 10.2015
Transpacific Industries Group Ltd
02.2008 - 12.2014
sector such as Financial Fundamentals -
Certificate III in Financial services FNS30104 -
Ultimo College, TAFE
Income Tax Training – H -
R Block
Master’s Degree - Arts and Management
The Australian Institute of Music
Bachelor’s Degree - Business Studies
Everest College, Tribhuvan University
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