Jasmeet Kaur
Tarneit
Summary
- Experienced Project Coordinator with 13 years in project analysis, coordination, and administration across Aviation, Medical, IT, Construction, and Education sectors.
- Skilled in project governance and compliance, ensuring adherence to enterprise frameworks, regulatory requirements, and financial assurance processes at federal and state government levels.
- Adept in supporting project planning and execution, risk management, and reporting, utilizing tools like Project server, JIRA, Microsoft Office, and SharePoint to track progress, manage budgets, and mitigate risks.
- Efficient management of project finances, including procurement, invoicing, purchase orders, and budget tracking, ensuring compliance, financial accountability, and timely vendor payments using procurement tools such as Ariba/iBUY.
- Experienced in gathering requirements and collaborating with stakeholders, applying Work breakdown structure to develop work packages, define milestones, and track project progress.
- Well-versed in Agile, Scrum, Waterfall, and Hybrid methodologies, backed by PRINCE2 certification and SDLC knowledge.
- Proficient in reporting and data visualization, using Microsoft Office, JIRA, and G Suite to track project progress and assess risks.
- Strong collaboration and communication skills, fostering relationships with a range of stakeholders in both public and private sector.
- Quick learner with a level-headed approach and strong problem-solving skills, promoting team collaboration and ensuring alignment with project objectives.
- Streamline project workflows and processes, promoting cross-functional collaboration and ensuring alignment with organizational objectives and strategic initiatives.
- Capable of analyzing vast amount of complex data and transforming it into clear actionable insights.
- Certifications – PRINCE2, Agile foundational and PSM
Overview
12
12
years of professional experience
1
1
Certification
Work History
Project COORDINATOR
Airservices Australia
10.2022 - Current
- Support project and program managers in successfully delivering project plans within the defined scope, schedule, and budget
- Provide end to end governance support to ensure project activities adhere to enterprise governance frameworks and policies including Finance, Technology, Safety, Human factors, Cyber Security, Operational and Environmental Safety
- Manage procurement requests in Airservices spend management system – ARIBA/IBUY including creating purchase orders and work orders, developing and executing contract workspace, raising Project change requests and perform financial assurance tasks
- Facilitate project meetings with defined agenda, capturing key artefacts such as meeting minutes and action items and maintaining comprehensive status reports
- Maintain Project and Program documentation, ensuring structured storage, version control and accessibility via Orbit and teams SharePoint
- Support PMs to update project risks and issues and facilitate ongoing consultation with subject matter experts to mitigate key risks and issues
- Foster strong relationship with internal and external stakeholders, proactively understanding business needs and their impact on program deliverables
- Coordinate project resourcing requirements in collaboration with PMs ensuring efficient allocation of resources to deliver defined work packages
- Support onboarding processes for new resources and staff ensuring role clarity and expectations setting in consultation with the PMs
Project COORDINATOR
Melbourne Archdiocese of Catholic Schools
09.2019 - 09.2022
- Company Overview: Capital Project Delivery, Infrastructure and Capital Funding
- Assessed clients' ongoing projects for potential issues, advising project managers on possible solutions and necessary precautions
- Monitored ongoing projects for adherence to prescribed timelines, suggesting operational changes where needed
- Identified and resolved risk issues in project proposals, mitigating potential liability claims
- Prepared documentation, reports and files on school projects for Capital Grants program
- Created and applied etendering solutions during COVID times to enable opening of tenders remotely as cost effective solution for the department
- Created Risk register to identify key risks affecting cost, quality, time and OH & S for capital projects and also incorporated risk mitigation strategy along with action plan
- Created Reporting Dashboard to report on the status of capital projects to the senior management
- Improved efficiency and internal communications by digitizing paper based forms, as well as effective storage of crucial information
- Answered incoming queries via email and phone related to the existing and/or new school projects and triaged issues by collaborating with other departments
- Organized and scheduled meetings, assisted in preparing meeting agenda, presentations, related documentation and taking minutes of meetings
- Advocated for ways to streamline ongoing projects, prioritizing shorter turnaround times and consistent development quality
- Provided reports on aspects of ongoing projects such as interdepartmental synergy, redundancy, bottlenecking on ongoing school projects to Federal and State government departments
- Evaluated, reviewed and reconciled distribution of grant funds against cost breakdown structure of school construction projects, consultation fees and any other miscellaneous charges by analyzing data on payment progress certificates/ tax invoices/builders claims submitted by Architects on ePortal like Webcert
- Capital Project Delivery, Infrastructure and Capital Funding
Project SPECIALIST
Mindray Medical Australia
12.2015 - 08.2019
- Company Overview: Technical Services Department
- Engaged with customers through phone, online portals, and email, adhering to KPIs for pre-sales support
- Assisted clients in decision-making by analyzing requirements and recommending the most suitable services
- Conducted requirement and feasibility analysis, and evaluated Proof of Concepts (POC)
- Managed nationwide installation projects in collaboration with sales and operations teams
- Estimated project costs, created project plans using MPP, and handled resource allocation and hiring
- Led teams, allocated tasks, and prioritized activities to ensure smooth project execution
- Addressed escalations and resolved issues to ensure mutually agreeable solutions for all parties
- Customized engineering service contracts to meet clients' specific business needs
- Assisted in preparing training materials, service contracts, design procedures, and workflows
- Provided technical training to service agent companies and mentor hospital based Biomedical service department
- Tracked progress and delivery of projects according to stage gates using reporting feature on Salesforce
- Scheduled and led stakeholder meetings to discuss deliverables, schedules, and conflicts
- Increased customer satisfaction for clients like Frankston health, University Base Hospital (Geelong), with quick turnaround timeline by solving problems and concerns effectively
- Technical Services Department
Technical Officer
Cardioscan Pty Ltd
12.2012 - 12.2015
- Company Overview: Biomedical Services and Engineering
- Single point of contact for customer issues to assist them via phone, email and online CRM platforms
- Conducted product demonstrations for clients and coordinated in-house or onsite training as per the business demand
- Estimated effort and produced timeline for installations and configuration of cardiac devices as per clients Specifications
- Scheduled annual servicing & preventative maintenance on all medical devices
- Prepared study material for delivery of Technical training either through Skype or in person
- Managed equipment asset register and Issues register for device defects
- Maintained the stock inventory of medical equipment and workshop tools & test equipment
- Provided project support for internal and external customers from projects mandate phase till hyper care
- Organised in-house testing of new devices/software and generated the test report listing all technical features and scope of improvements and liaise with manufacturers to explore the possibilities of implementation
- Managed deployment projects in collaboration with sales staff and IT team
- Developed preventative maintenance schedule, design QA procedures and operations guide documentation
- Used critical thinking to break down problems, evaluate solutions and make decisions
- Developed technical service report templates using Safety Culture-IAuditor platform and perform audits
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity
- Exceeded goals through effective task prioritization and great work ethic
- Biomedical Services and Engineering
Education
Bachelor of Engineering - Computer Systems & Biomedical Electronics
Swinburne University of Technology
Melbourne, VIC03.2012
Skills
- Proficient in MS Office Suite, G suite, Outlook, SharePoint, HP Content manager, Aconex, Visio
- Knowledge of CRM systems such as Service now, SAP Ariba, Salesforce, Zendesk and IT Spiceworks
- Methodology: Agile, Waterfall based on PRINCE2 and Hybrid
- Database and Document Management in accordance to company protocols: HPRM/TRIM, Orbit, Teams SharePoint, One Drive, Aconex, Salesforce
- Planning and Estimation: Microsoft Project Professional, Excel, Microsoft Planner, Trello, Amplify
- Reporting Tools: Project Server, Salesforce, Content Manager, Zendesk, IT Spiceworks, Webcert
- Collaboration tools: Microsoft Teams, PowerPoint, Prezi, Webex, Zoom
- Other Applications: Link Safe, Success factors
Certification
- PRINCE2
- Agile foundational
- PSM
Timeline
Project COORDINATOR
Airservices Australia
10.2022 - Current
Project COORDINATOR
Melbourne Archdiocese of Catholic Schools
09.2019 - 09.2022
Project SPECIALIST
Mindray Medical Australia
12.2015 - 08.2019
Technical Officer
Cardioscan Pty Ltd
12.2012 - 12.2015
Bachelor of Engineering - Computer Systems & Biomedical Electronics
Swinburne University of Technology
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