Jasmine Cox
Canberra,ACT
Summary
Highly organised and detail-oriented Executive Assistant with just over 2 years experience at an APS4 level, providing high-level administrative support to Senior Executives. Proven track record of managing complex calendars, coordinating travel, preparing reports and handling confidential information with discretion. Proficient at streamlining operations, excellent communication skills, and ensures executive efficiency in fast-paced environments. Demonstrates ability to anticipate needs, manage competing priorities and maintain professionalism under pressure. Committed to supporting executive success through proactive problem-solving and exceptional organisational skills.
Currently holds a Negative Vetting 1 Security Clearance.
Overview
14
14
years of professional experience
Work History
Executive Assistant
Parents’ Pre-Employment Services Branch
Canberra, ACT
12.2023 - Current
- Manage my Assistant Secretary’s diary - ensuring effective scheduling, meeting conflicts are amended, delegate meetings where appropriate and ensure any preparation prior to meetings is organised. Blocking out time clearance times in the diary, which allows for deadlines to be met.
- Manage my Assistant Secretary’s inbox - regularly scanning through, ensuring everything is correctly categorised with main priorities appearing at the top of their inbox. Any urgent matters are addressed promptly. Coordination of any tasks to Executives are sent accordingly.
- Organisation of travel on behalf of my Assistant Secretary and Executives - ensuring their travel needs are met and are according to the travel policy. Processing any travel expenses or any other acquittals in Expense8 in a timely manner.
- Demonstrate discretion and professionalism in managing confidential and sensitive information.
- Assist the Branch with managing budgets in TM1 - regularly updating any staffing changes (e.g. acting arrangements, end of secondments). Ensuring all expenditure within the branch is updated appropriately.
- Provide quality support with managing the office and Branch - including stationary orders, any office maintenance or property needs. Maintaining up to date office contact lists, leave calendars and organisation charts.
- Supporting with all recruitment activities - writing up EOI’s, putting job advertisements into eRecruit, organising and scheduling in interviews, scribing and drafting of Final Selection Reports. Organising position numbers and supporting with all HUB queries.
- Organising and coordinating Branch planning days and activities - putting together an agenda, organising correct catering for all staff members and organising guest speakers.
- Parliamentary records in PDMS - regularly checking what is sitting within the Branch, ensuring all overdue records are amended, proof reading minutes before they go up to the Assistant Secretary and supporting with any queries.
- Resolving any problems or issues, taking the initiative to identify alternative course of action.
- Transcribe meeting minutes.
- Prepare minor correspondence to my Assistant Secretary's emails are directed.
- Mentor other EA’s within the division - offering technical and professional support.
Executive Assistant
Employment Services Programs Branch
Canberra, ACT
03.2023 - 12.2023
- Manage my Assistant Secretary's diary - ensure effective scheduling, meeting conflicts are avoided and delegating meetings where appropriate. Any preparation prior to meetings is organised and blocking out clearance time where necessary.
- Manage my Assistant Secretary's inbox - scanning through and ensuring all urgent matters are bought to their attention. Coordination and workflow of tasks to AS and Directors are completed according to priority and deadlines.
- Organisation of travel on behalf of my Assistant Secretary - ensuring the travel meets their needs and are according to the travel policy. I also support with helping the team in the Branch with any travel requests. Processing travel expenses and any reimbursements in a timely manner.
- Handling confidential and sensitive information with discretion and tact.
- Provide assistance to the Assistant Secretary and Branch with managing the budgets - informing them on expenditure, ensuring their TM1 expenses are up to date and assisting in paying any invoices.
- Provide quality support with managing the office - including stationary orders, office maintenance or any property needs. Maintaining up to date office contact/leave lists and organisation charts.
- Organising and coordinating activities, events, relocation etc within the Branch.
- Resolving any problems or issues, taking the initiative to identify alternative course of actions.
- Transcribe meeting minutes - I do this for our Daily Directors, Branch meetings, EL meetings etc.
- Prepare minor correspondence to my Assistant Secretary's emails as directed.
Retail Store Manager
Cotton On
Sydney, NSW
09.2011 - 03.2023
- Store opening and closing procedures
- Store operations oversight
- Employee supervision and motivation
- Risk management
- Accurate cash handling
- Employee training
- Program implementation
- Operational budgeting
- Staff training and development
- Retail inventory management
- Team-orientated
- Visual merchandising
- Scheduling management
- Recruitment
- Profit and loss accountability
Education
High School Diploma -
Crestwood High School
09.2011
Skills
- Excellent organisational skills
- Time management
- Diary management
- Excellent communication - verbal and written
- Professional
- Reliable
- Excellent ability to multitask
- Decision making
- Problem solving
- Travel arrangement management
- Office administration/management
- Confidentiality and Discretion
- Budget management
References
Tricia Hennessy
0407 436 287
Tricia.Hennessy@dewr.gov.au
Simone Marks
0499 867 031
Simone.Marks@dewr.gov.au
Timeline
Executive Assistant
Parents’ Pre-Employment Services Branch
12.2023 - Current
Executive Assistant
Employment Services Programs Branch
03.2023 - 12.2023
Retail Store Manager
Cotton On
09.2011 - 03.2023
High School Diploma -
Crestwood High School