Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
OTHERS
Timeline
Generic

Jasvir Kaur

Summary

Personable and detail-driven professional with foundational understanding of procurement methodologies and supply chain management. Knowledgeable in vendor relationship management and contract negotiation, with proficiency in data analysis and cost control. Excels at optimizing procurement processes to contribute to organizational efficiency and cost savings.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Procurement and Sales Coordinator

Honest To Goodness
04.2025 - Current
  • Coordinated sales activities to streamline processes and enhance team productivity.
  • Developed and maintained effective communication channels between sales, marketing, and logistics teams.
  • Managed customer inquiries, ensuring timely responses and satisfaction with service delivery.
  • Implemented inventory tracking systems to optimize stock levels and reduce discrepancies.
  • Sales Support:
  • Coordinating sales team activities and schedules.
  • Managing customer communication, including inquiries and complaints.
  • Processing sales orders, quotes, and potentially refunds.
  • Providing after-sales support and follow-up.
  • Preparing sales reports and presentations.
  • Maintaining customer databases and sales records.
  • Purchasing Support:
  • Assisting with purchase order processing and tracking.
  • Coordinating with suppliers and vendors.
  • Managing inventory and stock control.
  • Ensuring timely delivery of purchased goods and services.
  • Potentially negotiating with suppliers for better pricing and terms.

National Procurement Officer

Lynch Group Australia
10.2018 - 04.2025
  • Planning for purchases; Raise purchase orders for import orders and manage communication with Overseas Supplier & stakeholders
  • Monitoring and enforcing procurement policies
  • Reviewing and approving products and services; Ensuring products arrive on time and are stored properly
  • Managing inventory; Assist with maintaining stock records and ensuring accurate inventory levels across all branches
  • Maintaining supplier information; Maintain the price list
  • Negotiating contracts
  • Documentation: Ensure all necessary shipping and customs clearance (sea & air) documents are prepared and reviewed accurately
  • Researching and evaluating suppliers
  • Resolving Purchase Order and invoice discrepancies, and credit claims
  • Preparing budgets and cost analyses
  • Accounts Payable; Post all the invoices in SAP for payment
  • Assist & support offshore processing team with local procurement operational tasks
  • Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.

Payroll/Accounts Payable/Admin/HR

Doka Form Work Australia P/L
10.2017 - 10.2018
  • Employee expenses & worker's compensation reimbursement in SAP
  • Reviewing & entering all three branches of invoices in SAP
  • HR Duties: Assisting monthly Payroll in SAP (65 Employees)
  • Perform the payment to the supplier account every fortnightly
  • Process intercompany invoices monthly according to their currency
  • Process the Landing & Customs Intercompany Invoices
  • Raise the Purchase Orders.
  • Prepare quarterly performance report
  • Managing General Ledger
  • Reply e-mail enquiries, submit Remittances every fortnightly
  • Responsible to take care of petty cash & credit card transactions
  • Book all Travel & fleet management
  • Reviewing & entering all three branches of invoices in SAP
  • Proven ability to learn quickly and adapt to new situations.
  • Passionate about learning and committed to continual improvement.
  • Organized and detail-oriented with a strong work ethic.
  • Adaptable and proficient in learning new concepts quickly and efficiently.
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Demonstrated strong organizational and time management skills while managing multiple projects.

Accounts/Payroll Administrator

Disability Macarthur and Temporary Family Care
04.2017 - 10.2017
  • Batching and Raising Invoices in Sage50
  • Receiving incoming calls and directing accordingly
  • Managing Advance money for Peer Support activities
  • Prepare AP/AR Invoicing
  • Credit Note
  • Prepare Bank Reconciliation Monthly
  • Data Entry (Petty cash, Banking, Advances)
  • Processing Weekly timesheets & perform Weekly Payroll
  • Enter Debit Card Transaction into Sage50
  • Match the General Ledger and Bank Statement entries correctly
  • Cross checking/Matching the transactions
  • Prepare Payroll and KPI reports weekly
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
  • Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.

Payroll/ Director Assistant/Administrator

DJ&A (FMCG)
01.2015 - 04.2017
  • Reviewing and processing high volume of invoices
  • Matching/Cross checking the payments with Journal Ledger
  • Set up new Vendor's accounts into MYOB
  • Processing timesheets in MYOB and Perform weekly payroll
  • Reconcile the Accounts Payable Transactions/Worker's compensation
  • Despatch deliveries and book logistics for customers and suppliers
  • Prepare the Quotes according to the customer's requirements
  • Produce end of month report /audit/ end of month closing
  • Review and recording credit card expense claims
  • Processing orders received via E-mail or over the phone
  • Managing the Export/Imports Documents for Deliveries and Receiving
  • Follow up on WHS/OHS/QA Requirements
  • Calculated hours and submitted payroll to achieve timely distribution of funds for 25-person team.

Payroll/Sales Professional/Customer Service Administrator

David Jones (Market Street Sydney CBD)
01.2012 - 12.2015
  • Answering telephone inquiries from clients and suppliers
  • Perform Weekly Payroll in SAP (70 Employees)
  • Receiving, distribution and Dispatch of incoming and outgoing mail
  • Purchasing and ordering according to the company requirements
  • Processing Invoicing/Receipting in SAP
  • Data Entry into the SAP
  • Processing Supplier and Customers Payments in SAP
  • Maintain OHS/QA quality
  • Banking, petty cash management
  • Recorded accurate and efficient records in customer database.

Payroll/ Schedule Manager

Hungry Jack's Pt. Ltd
01.2005 - 12.2011
  • Manage incoming calls
  • Meet and Greet with Candidates and guests
  • Assist with Candidate Requirement Planning
  • Coordinate Candidate Interviews, Reference Checks, VEVO
  • Manage Data entry and Office Administration Tasks
  • Work compliantly within Integrated Management System
  • Maintain internal OHS/QA processes
  • Maintain internal sales, purchasing, ordering
  • Manage weekly crew schedule and payroll in SAP
  • Accomplished multiple tasks within established timeframes.
  • Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
  • Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
  • Cross-trained existing employees to maximize team agility and performance.
  • Built high-performing teams through effective recruitment, onboarding, and talent development initiatives.
  • Reduced operational costs through comprehensive process improvement initiatives and resource management.
  • Oversaw inventory management, optimizing stock levels, and reducing waste.
  • Managed budget allocations to prioritize spending on high-impact projects, optimizing resource utilization.
  • Improved customer satisfaction scores by overhauling customer service protocols and training staff in customer engagement techniques.
  • Organized professional development programs for staff, leading to improved performance and skill sets.
  • Spearheaded transition to remote work during global health crisis, ensuring business continuity and employee safety.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
  • Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
  • Successfully managed budgets and allocated resources to maximize productivity and profitability.
  • Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
  • Developed a strong company culture focused on employee engagement, collaboration, and continuous learning opportunities.
  • Set aggressive targets for employees to drive company success and strengthen motivation.
  • Managed and motivated employees to be productive and engaged in work.
  • Achieved departmental goals by developing and executing strategic plans and performance metrics.

Education

Cert IV - Financial Accounting

01.2008

Cert III - undefined

Evolution Institute of Hospitality
Sydney, NSW

Cert III - Commercial Cookery

Sydney School of Business And Technology
Sydney, NSW
01.2006

Skills

  • Ms Word
  • Excel
  • Share point
  • Data Entry
  • Sage50
  • People Soft
  • Document preparation
  • Logistics oversight
  • Spend analysis
  • Purchase order creation
  • Analytical thinking
  • Supply chain planning
  • PowerPoint
  • Outlook
  • Microsoft office 365
  • MYOB
  • SAP
  • Supplier relationship management
  • Supplier relationships
  • Cost analysis
  • Procurement planning
  • Attention to detail
  • Decision-making

Certification

  • NSW Driver's License
  • First Aid Certification
  • ServSafe Food Handler's Certification
  • OHS Certificate
  • Management Certificate
  • EQ Certificate
  • Suggestive Selling Certificate

Accomplishments

  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Supervised team of 25 staff members.

OTHERS

  • WHS Course
  • Chubb Fire Warden
  • RSA
  • RCG
  • HACCP

Timeline

Procurement and Sales Coordinator

Honest To Goodness
04.2025 - Current

National Procurement Officer

Lynch Group Australia
10.2018 - 04.2025

Payroll/Accounts Payable/Admin/HR

Doka Form Work Australia P/L
10.2017 - 10.2018

Accounts/Payroll Administrator

Disability Macarthur and Temporary Family Care
04.2017 - 10.2017

Payroll/ Director Assistant/Administrator

DJ&A (FMCG)
01.2015 - 04.2017

Payroll/Sales Professional/Customer Service Administrator

David Jones (Market Street Sydney CBD)
01.2012 - 12.2015

Payroll/ Schedule Manager

Hungry Jack's Pt. Ltd
01.2005 - 12.2011

Cert III - undefined

Evolution Institute of Hospitality

Cert III - Commercial Cookery

Sydney School of Business And Technology

Cert IV - Financial Accounting

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Jasvir Kaur