Jay Nguyen

• Managed monthly fiscal close ensuring draft Balance Sheet, Profit& Loss and Cost analysis report are ready for first review on work day 4 strictly on-time.
• Developed and managed project budgets, including estimates for labor, materials, equipment, and overheads.
• Monitored project costs. Tracked expenditures and ensure they align with the project budget.
• Implemented cost control measures to prevent budget overruns.
• Managed payments claims to subcontractors and suppliers, ensuring compliance with contractual terms.
• Worked closely with project managers, engineers, and other stakeholders to provide financial insights and support.
• Ensured financial information is accurately communicated and integrated into project planning and execution.
• Identified financial risks associated with the project and implement strategies to mitigate them, including analysis of potential cost overruns or delays and developing contingency plans.
• Continuously reviewed and improved working processes, including processing subcontractors claims assessments and cost allocations.
• Processed fortnightly payroll for in-house Wages crews.

Key Achievement:

• Developed and implemented new cost control procedures that improved project cost management and reduced unexpected expenses by 25%, by implementing principles of responsible accounting.
• Improved resource allocation process effectively by building a automated spreadsheet using Excel Power Query, reducing month-end preparation time by 40%.
• Took initiative to implement newly developed in-house Digital timesheets for wages crews, leading to reduction of processing fortnightly payroll from 2 working days to half working day.

• Managed monthly fiscal close ensuring draft Balance Sheet, Profit& Loss and Cash flow Statements are ready for first review on work day 5 strictly on-time.
• Conducted detailed review of the Balance Sheet reconciliation and Profit& Loss accounts prepared for accuracy, investigated discrepancies and closed out variance.
• Performed in depth analysis (Actual vs Budget) and interpreted of monthly results for CFO review.
• Assisted in preparation of group consolidations and monthly board reporting packs.
• Maintained Fixed Asset Register and Leases Schedule.
• Assisted project managers with financial activities and functions of projects to make sure that each project is tracking against budget, any cost changes and root causes of variances are well communicated to all business stakeholders.
• Prepared annual audit process with sound understanding of annual audit requirements.
• Achieved continuous improvement of finance functions and internal control through project works and review.

Key Achievement:

• Assisted in establishing migration and implementation of ERP system from MYOB Exo to MYOB Advanced. This including preparation of accounts data, designing new Chart of Accounts and resolving migration errors afterwards.
• Assisted in establishing and documenting series of new company policies and working procedures (Credit Cards, Expense claims, Leave Application, CAPEX request and level of authorization) to further reduce processing time and strengthen internal control.

• Responsible for full Finance function, end-to end tasks for key projects including Optus, Foxtel & Vector metering.
• Overseen fortnightly (60+ internal employees) and weekly (100+ sub-contractors) payroll.
• Organized data from clients portal and streamlined with internal CRM & ERP systems.
• Analyzed billing, disputes, providing payment schedules and
  support with data extraction queries.
• Performed revenue reconciliation and calculate applicable
  recovery.
• Evaluated quantitative and qualitative data to identify work
  load trends.
• Collaborated with Operation department to respond to questions and concerns regarding project details.
• Mapped process activities to identify shortfalls and propose options to rectify operational inefficiencies.

Key Achievement:

• Designed an automated RCTIs and invoicing system for Vector project using Excel Macro.

• Reconciled company accounts for credit cards, employee expenses and commissions.
• Prepared and lodged PAYG/ Payroll Tax/ Superannuation/ BAS/ FBT returns.
• Prepared Balance Sheet Reconciliation & month-end Management reports (Profit & Loss) for two entities.
• Monitored status of accounts receivable and payable to facilitate prompt processing.
• Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
• Prepared working papers, reports and supporting documentation for audit findings.
• Provided journal entries and performed accounting on accrual basis.

Key Achievement:

• Assisted in development of a consolidated reporting packs by removing 15 conflicting reports and replaced them with 5 key reports required to manage and grow the business.

• Responsible for AR function and assisting in preparing of cash flow forecasting and month-end reporting.
• Responsible for AP functions as well as assisting financial accountant and CFO where required at month-end and on ad hoc basis.

Key Achievement:

• Streamlined customer rebates template to reduce time taken to generate Provisions at month-end.
• Negotiation and resolving conflicts with irate debtors by setting up payment plan (Reduction in 90-days debtors ledgers by 60%).

• Participated in 3-month internship Business to Education program with Deakin University & Deloitte.
• Experience professional workplace and gained an early interest in accountancy profession.