Paramita Chakraborti
Box Hill,Australia
Summary
Dedicated and experienced individual in finance and project management. Successful at cultivating strong relationships with stakeholders. Consistent record of completing deadlines according to schedule and earning high client satisfaction.
Overview
2025
2025
years of professional experience
Work History
Senior Accounts Payable Officer
Department of Education
08.2015 - Current
- Efficiently managing high-volume of invoice processing through Readsoft and SAP accurately within agreed timeframe, identifying exceptions and optimizing necessary changes, following company policies and protocols and ensuring the financial delegation principles, processes, compliance are maintained.
- Successfully managing relationships with key suppliers and stakeholders negotiating favourable outcome to improve company liquidity position. Effectively communicating and responding to correspondence and inquiries from customers and vendors.
- Escalating issues to the management for resolutions
- Streamlined and implemented processes and protocols to increase efficiency and productivity.
- Supporting coordinator and team leader in continuous Improvement and providing feedback after process implementation which has been productive to the business
- Experienced in supervising a team of 5 staff while acting as an Accounts Payable Co-coordinator. Trained staff members in accounts payable procedures, increasing productivity and efficiency within the team. Ensured Team members are meeting their daily targets. Prepared minutes for Co-coordinator meetings.
- Experienced in working various types of roles withing accounts payable and across the business . Such as Sundry , Remedy, Prepayment and assisting in Payment runs, refunds & returns, online payments and overseas payments and in HR Remedy team for managing payroll incidents, resolving urgent queries, advising and guiding employees to the HR material available on staff portal.
- while working in Sundry supported finance and cash flow management team in forecasting upcoming expenses.
Project Officer Clerk Grade 7/8
Dept Of Training Services
- Supervised 78 Grant applications submitted through Smarty Grants software
- Accomplished preparing Funding Deed and organised approval for 26 Successful Providers from the Director
- Managed mailbox for project Women In Trade and negotiating with Providers and Stakeholders
- Successfully wrote Outcome letter and Project descriptions for Providers in Plain English
- Collaborated with Communication Team for updating Project information’s through NSW Website
- Arranged approval and payments for Providers Milestone invoices
- Managed Grant Applications Assessment Panel Minutes and tracker
- Researched industry regulations to maintain 100% compliance
- Constantly involved and monitored project plans outlining scope, timeline, budget constraints, and risk mitigation strategies.
- Assisted in preparing minutes for Providers Meetings
- Maintained Financial Risk assessment tracker for Innovation Fund team
- Creating Shopping Cart and organising approval
- Reviewed Providers Activity Reports, Mid-Point Reports and Final reports
- Performed quality control task, UAT testing
- Managed to segregate duties to different teams to maintain project productivity
- Facilitated successful project outcomes by maintaining open lines of communication among team members, stakeholders, and senior management.
Accounts Payable and Expense Management Co-coordinator
Bayer Australia
04.2015 - 08.2015
- Partnered with procurement and project team and successfully implemented business processes and projects through a conversion of systems and processes to improve the service level and productivity
- Successfully managed Employee expense process migration to Concur system which was the first accounting area 100% functioning on 'go-live Date'
- Documented Concur user guide, cheat sheet and prepared necessary documentations which are used by entire Bayer business units
- Conducted Concur training - classroom & 1:1
- Managed weekly Teleconference regarding performance & progress on Concur Expenses
- Prepared weekly reporting using pivot table and advance excel
- Monitored & ensured all the Bayer business unit's invoices are uploaded to SAP VIM
- Assisted shared service manager in resolving urgent issues
- Managed Concur expense management process
- Ensured all the urgent and daily payments are processed in timely manner with valid authorization
P2P Team Leader
News Corp
06.2012 - 03.2015
- Managed onshore and offshore AP team, end to end Accounts Payable process-daily operations, reporting, project management and process improvement
- Successfully implemented IMAP enhancement, Hiperos risk assessment system - vendor creation process based on US Compliance, Urgent payment form automation online, JD Edwards system upgrade project, FX currency project, OfficeMax project, Customer refund process set up, Purchasing Card, Invoice Protocol and process protocol
- Performed migration of News companies to Shared Service and outsource the data entry area
- Successfully operated the newest Accounts Payable team, provided accounting support and solutions for several newly established processes
- Visited business units and provided training and guidance for the transition
- Ensured the SLA for AP Call Centre and Mailboxes queries being met
- Effectively managed outsource partnership with Infosys and improved efficiency of central services
- Reviewed, monitored and measured Infosys SLA's and KPI's
- Abled to tie both team in one string and balance the workload to make the process smoother
- Operated the Accounts Payable payments for domestic & foreign suppliers, ensured communication to our customers is targeted clear and relevant by introducing standard template and consistency to all AP messages
- Maintained Delegation Matrix to provide valid approver details to business for processing invoice through correct approval channel
- Successfully performed AP month end process and various reporting, process document and process flow chart for senior management
- Delivered Accounts Payable Monthly Business Performance Review and Governance framework within agreed timeframes and conduct governance meetings
- Actively involved in managing internal controls and risk, all internal audit, SOX and risk management issues addressed and reported in a timely manner
- Also, monthly BAS lodgment, payroll tax, IAS and Joint venture within the yearly budget
- Provided AP payment forecast and closely work with banking and treasury team to follow up with Accounts Receivable on cash collection and receipts
- Improved working capital by providing AP payment
- Verified that all Accounting Policies were being followed including keeping formal records of authorized signatures
- Responsible for recruiting staff and providing them applicable training and evaluates employees to enhance their performance, development, and work product
- Addressed performance issues and makes recommendations for personnel actions
- Motivated, set up goals and objective for team members and help to keep the team focused
- Coach staff on problem solving skill, reviews their performance agreement and share knowledge within the team
Education
Post Graduate Diploma - Professional Accounting
Southern Cross University
NSWBachelor of Commerce - Financial Accounting
Calcutta University
Skills
- Project Management
- Plain English
- Microsoft 365 (Word, Excel, Power Point)
- Microsoft Planner
- Smarty Grants
- SAP
- HR software - Remedy
- Gmail
- Share Point
- Concur
- HIPROS
- IMAP
- MYOB
- MFG/PRO
Accomplishments
- Promoted to Project Officer Clerk Grade 7/8
- Annual Award, Constantly managed to meet deadlines for month end and year end.
- Quarterly Award, Managing entire onshore and offshore team in manager’s absence.
- Bi-annual internal customer survey results, On accounts payable department.
Timeline
Senior Accounts Payable Officer
Department of Education
08.2015 - Current
Accounts Payable and Expense Management Co-coordinator
Bayer Australia
04.2015 - 08.2015
P2P Team Leader
News Corp
06.2012 - 03.2015
Project Officer Clerk Grade 7/8
Dept Of Training Services
Post Graduate Diploma - Professional Accounting
Southern Cross University
Bachelor of Commerce - Financial Accounting
Calcutta University
Similar Profiles
Geena TobiaGeena Tobia
Paraprofessional at Department of EducationParaprofessional at Department of Education
Stephen StrategakosStephen Strategakos
Substitute Teacher at Department Of EducationSubstitute Teacher at Department Of Education
Denisse SantanaDenisse Santana
Bilingual School Counselor at Department Of EducationBilingual School Counselor at Department Of Education
Kim P. MurphyKim P. Murphy
Teacher at DEPARTMENT OF EDUCATIONTeacher at DEPARTMENT OF EDUCATION
Anjana Chengazhasseri KesavanAnjana Chengazhasseri Kesavan
Pharmacy Assistant at Chemist WarehousePharmacy Assistant at Chemist Warehouse