Jeannette Blignaut

· Oversaw the maintenance of office equipment, supplies, and facilities.

· Managed purchase requisitions and approvals for all department equipment and supplies.

· Managed payroll processing activities including timekeeping data entry, benefits administration, garnishments, tax withholdings.

· Created and maintained filing systems for employee records, financial reports, and other documents.

· Managed paper or electronic filing systems by recording information, updating paperwork and maintaining documents.

· Identified and solved problems to enhance management and business direction.

· Coordinated with executive staff to ensure deadlines were met in a timely manner.

· Oversaw complex office support, managing records database, and organizing contracts.

· Developed and implemented administrative procedures to maximize efficiency.

· Supported staff through in-service training, providing mentorship and additional resources.

· Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.

· Reviewed and approved department reimbursement requests, recording transactions to maintain financial accountability.

· Conducted staff performance evaluations to monitor progress and individual skills.

· Directed and oversaw office personnel activities.

· Monitored department budgets by tracking expenses against allocated funds.

· Assisted in the recruitment process by reviewing resumes and conducting interviews.

· Conducted performance reviews on administrative staff members to ensure they are meeting expectations.

· Prepared regular progress reports to track budget expenditures, workflow, and performance metrics.

· Evaluated and implemented new systems and procedures to maintain regulatory compliance.

· Automated office operations to optimize accounts payable and receivable, customer correspondence and data communications.

· Provided support to departmental managers in the development of project plans and initiatives.

· Researched potential vendors to identify cost savings opportunities related to office supplies or services.

· Analyzed existing workflows within departments to identify areas where improvements could be made.

· Collaborated with project and department leaders to develop and implement improvements to operational efficiency.

· Collaborated with IT personnel on projects that would improve overall workflow processes.

· Tracked and analyzed expenditures to deliver budgets and financial reports.

· Coordinated with managers and departments to interview new personnel and recognize excellent performance.

· Reviewed contracts prior to signing them to protect the interests of the organization.

· Recruited, trained and developed administrative team to support corporate growth and objectives.

· Implemented new software programs designed to streamline operations within departments such as Human Resources or Accounting.

· Oversaw CRM updates and backups, report generation and troubleshooting requisition.

· Worked as part of the management team to improve workflows and eliminate unnecessary tasks.

· Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.

· Established work procedures or schedules to organize daily work of administrative staff.

· Collaborated with other departmental leaders to establish organizational goals, strategic plans, and objectives.

· Monitored office supplies to replenish needed inventory before depletion.

· Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.

· Planned and controlled budgets for contracts, equipment and supplies.

· Created and implemented administrative processes and procedures to prioritize job tasks and establish personnel responsibilities.

· Determined staffing requirements, interviewing, hiring and training new employees.

· Analyzed internal processes and recommended and implemented procedural or policy changes to improve operations.

· Pitched in to help with office tasks during busy periods and staff absences.

· Represented work unit at meetings or conferences to serve as liaison for requests or complaints.

· Created and revised systems and procedures by analyzing operating practices, recordkeeping systems and forms control.

· Negotiated and reviewed contracts, rates and terms with current facilities and suppliers.

· Streamlined office processes and procedures to boost profits and productivity and facilitate continuous improvements.

· Maintained accurate records of all transactions, including accounts payable and receivable, payroll and general ledger entries.

· Performed daily bank reconciliations to ensure accuracy of accounting records.

· Managed accounts receivable collections process by following up on past due balances.

· Responded promptly to inquiries from internal staff members concerning accounting issues or procedures.

· Conducted detailed analysis of financial information to identify trends and variances from budget.

· Provided support in the development of annual budgets, forecasts and other long-term planning initiatives.

· Identified areas where processes can be improved upon to increase overall efficiency within the department.

· Tracked and documented expenses to maintain operations within budget.

· Ensured compliance with applicable regulations and company policies regarding financial activities.

· Assisted with the preparation of financial statements and reports for management review.

· Supported budget, trend and forecasting operations to help company make financial plans.

· Reviewed financial information for accuracy and completeness before completing reports and reviewing as part the of upper management team.

· Coordinated and executed internal control testing and prepared relevant documentation.

· Reviewed and approved expenditures to enforce budget adherence.

· Developed internal controls to safeguard assets and improve operational efficiency.

· Interpreted and applied legal, contractual and accounting requirements to maintain compliance.

· Communicated with clients to address and resolve billing or payment disputes.

· Performed account reconciliations and conducted investigations into discrepancies.

· Implemented internal controls to safeguard assets and increase accuracy.

· Generated expense, income, and open balances reports.

· Completed bi-weekly payroll for salaried and hourly employees.

· Compiled data for weekly cash flow projections as well as quarterly forecasting models.

· Researched discrepancies between actual results versus budget targets and forecasts on a periodic basis.

· Processed vendor invoices in a timely manner ensuring proper authorization was obtained prior to payment.

· Managed vendors to ensure that the best terms are negotiated for the company

· Ensured invoices/bills are paid on due date to enable the company to benefit from a positive cash flow

· Monitored changes in legislation that may impact the organization's operations or fiscal health.

· Coordinated with external auditors during annual audits and provided requested documents as needed.

· Created ad hoc reports using various software programs such as Microsoft Excel, Access or SQL Server.

· Worked with software vendor to set up backend reporting from SQL Server

· Set up live reports for sales consultants/finance and management teams to provide at hand information using SQL Server Analytics

· Analyzed actual financial results to budget, preparing variance reporting to functional groups.

· Created and updated financial reports on frequent basis to present information to leadership teams.

· Developed invoicing systems and internal controls to boost billing efficiencies.

· Built financial models to allocate resources, forecast cash and investment needs and make capital budgeting decisions.

· Developed or analyzed information to assess current or future financial status of company.

· Recommended new financial and accounting software packages, replacing various non-integrated offerings.

· Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.

· Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.

· Managed relationships with tax authorities, bankers and auditors.

· Coordinated preparation of external audit materials and external financial reporting.

· Conducted reviews and evaluations for cost-reduction opportunities.

· Created financial management mechanisms to minimize financial risk to business.

• Competition for young emerging South African talent in the performing, fine and creative arts which includes drama, dance, public speaking, instrumental, vocal and arts and crafts
• Developed, design and implement website for company (www.artistacompetition.co.za)
• Registration and renewal of domain, liaise with ISP
• Update and maintain MX records and DNS records
• Developed, designed and implemented SQL database for the competition from algorithm to creating and implementing a UI/UX to integrate with various sections (business units)
• Collate, control and disseminate entry forms and contestant participation schedules
• Payments of suppliers and vendors
• Project Manage year end function from start to finalisation
• Configure and deploy mailboxes
• Procurement for the business inclusive of stationery, IT and peripheral equipment
• Manage and run the business tuck shop inclusive of stock control, pricing strategy and procurement
• Manage 7 volunteers
• Exchange Server
• DHCP
• DNS
• Active directory
• Main point of contact for stakeholders.

· Construction company servicing various large retail corporates.

· Maintained computer networks, peripherals and other related equipment.

· Installed, configured, upgraded, tested and troubleshot hardware, software applications, operating systems and network protocols.

· Provided technical support to end-users on a variety of computer software and hardware issues.

· Developed and maintained user accounts, permissions, and access rights.

· Maintained inventory records of all hardware components within the organization's network.

· Assisted with network infrastructure design and implementation.

· Monitored server performance metrics to identify areas of improvement or optimization.

· Managed daily backup processes for all servers using enterprise-level backup and recovery software solutions.

· Collaborated with vendors in order to acquire necessary hardware components or software licenses at discounted prices.

· Troubleshot hardware issues and worked with service providers to facilitate repairs for end users.

· Created and implemented new troubleshooting processes, improving efficiency and customer satisfaction while reducing costs.

· Handled customer service issues by providing guidance or escalating for advanced support.

· Stayed abreast of latest software developments to enhance job knowledge.

· Demonstrated advanced product knowledge to solve customer issues.

· Set up equipment for employee use, performing or properly installing cables, operating systems or software.

· Oversaw daily performance of computer systems.

· Evaluated software or hardware to recommend improvements or upgrades.

· Performed variety of clerical and administrative duties pertaining to on-site support.

· Maintained calendar of appointments, meetings, events and deadlines for the Managing Director.

· Coordinated all incoming correspondence from internal and external contacts on behalf of the Managing Director.

· Prepared expense reports for the Managing Director according to company policy.

· Greeted visitors in a professional manner; provided information or directed visitors to appropriate personnel as required.

· Served as liaison between executive staff members and other departments and divisions within the organization.

· Ensured timely submission of invoices from vendors associated with executive staff projects.

· Organized and managed travel arrangements for the Managing Director, including flights, hotels and transportation.

· Responded promptly to any requests made by senior management team members.

· Attended weekly meetings with executive staff members; recorded meeting minutes accurately.

· Managed inventory of supplies necessary for efficient functioning of managing director's office space.

· Researched new technologies that could be used within executive staff processes or procedures.

· Assisted in preparation of documents related to projects assigned by the Managing Director.

· Supervised day-to-day operations at office premises ensuring compliance with safety regulations.

· Answered phone calls professionally and directed them appropriately according to protocol.

· Created presentations and reports for the Managing Director with accurate data entry and formatting.

· Maintained confidentiality regarding sensitive information related to managing director's operations.

· Managed filing system for documents related to projects handled by executive staff members.

· Developed relationships with other departments within the organization to ensure smooth flow of communication between departments.

· Provided administrative support to the Managing Director, including scheduling meetings, preparing agendas and taking minutes.

· Maintained company confidence and protected business operations by keeping sensitive information confidential.

· Managed daily invoices, reports and proposals.

· Tackled and addressed top-level, high-priority issues with professional administrative discretion.

· Managed and tracked expenses to meet company budget requirements.

· Followed proper accounting and bookkeeping procedures to support audits.

· Conducted research and collected and analyzed data to prepare reports and documents.

· Leveraged word processing software to create proposals, letters and memos.

· Facilitated board meeting agendas and distributed support materials in advance for successful sessions.

· Facilitated communications by forwarding emails, transferring calls and filing documents.

· Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.

· Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.

· Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.

· Coordinated multiple schedules using online calendaring system.

· Took detailed notes in meetings and disseminated information afterward.

· Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.

· Prepared invoices and drafted memos for executives.

· Reviewed incoming reports, applications and memos to determine workplace priorities.

· Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.

· Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.

• Managed the installation, configuration, maintenance, and troubleshooting of network systems.
• Developed and implemented IT policies and procedures to ensure compliance with industry standards.
• Trained staff members on various aspects of computer usage and software applications.
• Monitored system performance and identified areas for improvement.
• Worked closely with vendors to negotiate contracts and select appropriate products or services.
• Maintained strong knowledge of applicable regulations to guarantee that designs, operations and IT systems met those requirements.
• Performed regular system audits to identify potential risks or vulnerabilities.
• Maintained up-to-date knowledge of relevant technologies and equipment used in the organization.
• Identified opportunities for cost savings through improved efficiency in IT processes.
• Coordinated disaster recovery plans to minimize downtime during system outages or malfunctions.
• Provided technical support to end users on a variety of issues.
• Established security protocols to protect data from unauthorized access or modification.
• Evaluated emerging trends in information technology to recommend upgrades or improvements.
• Ensured all components are compatible with existing systems prior to implementation.
• Delivered solution models and architectures to support business requirements, organization and industry standards.
• Assessed system needs, improved design processes and enabled systems to align more closely with business expectations.
• Recommended hardware and software acquisitions to help users assess needs and justify equipment and services.
• Resolved conflicts between different stakeholders regarding IT projects.
• Conducted research to identify new technologies that could improve operations.
• Identified and acted on opportunities to improve and update software and systems.
• Supervised lifecycle processes pertaining to IT framework.
• Oversaw the development of databases, websites, intranets, extranets, and mobile applications.
• Provided company users with tech support for IT problems and account maintenance.
• Controlled operational IT budget and expenditures within department parameters.
• Managed backup, user account and helpdesk systems.
• Met with users, vendors and technicians to determine computing requirements.
• Developed data security and disaster recovery procedures.
• Met with stakeholders to collaborate and resolve problems.
• Reviewed and approved project plans prior to implementation.

• Conveyancing company established in Alberton, with various branches.
• Created reports detailing progress made on each case being handled by the firm.
• Processed Land Registry applications to register property transfers or changes in ownership status.
• Coordinated with lenders to arrange loan documentation for clients.
• Assisted in preparing bills for payment at end of each case.
• Managed post-completion matters, such as transfer of funds between parties involved in the transaction.
• Prepared and processed legal documents, such as deeds, mortgages, contracts and leases.
• Checked that mortgage redemption figures were accurate before forwarding them onto lenders.
• Liaised with solicitors, banks, estate agents and other external parties to ensure smooth conveyancing process.
• Conducted searches on behalf of clients including local authority searches, environmental searches and water authority searches.
• Assisted in checking title deeds and other legal documents for accuracy and completeness.
• Generated invoices for services provided by the firm during a conveyancing transaction.
• Scheduled appointments between clients and solicitors, conveyancers for completion of property purchases, sales.
• Provided administrative support to the conveyancer throughout the property transaction process.
• Organised client files and maintained an up-to-date database of clients.
• Maintained an up-to-date knowledge of current conveyancing legislation and procedures.
• Responded promptly to enquiries from clients regarding their transactions via telephone or email.
• Ensured all relevant Stamp Duty Land Tax forms were completed correctly prior to submission.
• Prepared completion statements ensuring all funds are accounted for accurately prior to completion of sale and purchase.
• Attended meetings with solicitors and clients when required to provide additional information or clarification on a transaction.
• Arranged case files and maintained records and notebooks.
• Processed and distributed invoices to bill clients.
• Facilitated communications by forwarding emails, transferring calls and filing documents.
• Created spreadsheets in Microsoft Excel for record-keeping and reporting.
• Acted as liaison between clients, vendors and attorneys.
• Coordinated multiple schedules using online calendaring system.
• Mentored junior team members and managed employee relationships.
• Composed, edited and typed complex memos and reports with job-related software.
• Used voice recorder or notepad to compose and transcribe meeting minutes.

• Troubleshot system issues related to network connectivity, software installation and configuration, printing.
• Resolved hardware issues including replacing parts as necessary.
• Installed and configured hardware, software, systems, networks, printers, and scanners.
• Provided technical support to users via telephone or remote access.
• Disassembled computer systems to troubleshoot and resolve hardware issues.
• Managed inventory of IT assets such as laptops, desktops, servers and peripherals.
• Performed troubleshooting on networking and connectivity issues to restore connections and network access.
• Deployed operating systems.
• Set up user profiles on local machines according to established standards.
• Updated software versions with patches and new installations to close security loopholes and protect users.
• Explained technology-related details in easy-to-understand terms to individuals from different backgrounds and in various job positions.
• Responded to assistance requests from users and directed individuals through basic troubleshooting tasks.
• Provided training sessions for end users on how to use various software programs.
• Maintained user accounts in Active Directory and Exchange Server environments.
• Provided recommendations on hardware purchases based on customer requirements.
• Performed daily backups using Symantec Backup Exec and other backup solutions.
• Conducted routine maintenance on servers and systems, keeping networks fully operational during peak periods.
• Monitored system performance and implemented preventive maintenance procedures.
• Implemented security measures such as firewall configuration and virus protection software installation and updates.
• Assisted with the deployment of new applications and updates to existing applications.
• Diagnosed hardware failures using diagnostic tools such as PC Doctor or Windows Event Viewer.
• Notified internal and external customers of impending changes and agreed outages to prevent unexpected service disruptions.
• Maintained positive working relationship with fellow staff and management.
• Oversaw daily performance of computer systems.
• Referred major hardware or software problems or defective products to vendors or technicians for service.
• Maintained composure and patience in face of difficult customer situations, applying de-escalation techniques and positive customer support.
• Developed training materials and procedures or trained users in proper use of hardware or software.
• Drafted correspondence for various types of transactions including sales, purchases, remortgages.
• Reviewed and updated title deeds for property transactions.
• Provided advice on conveyancing matters to clients.
• Provided support to senior staff members during busy times or when additional help was needed.
• Answered queries from clients regarding their conveyancing matter promptly and efficiently.
• Maintained up-to-date knowledge about changes in legislation which may affect conveyancing matters.
• Managed communication between parties throughout the transaction process, including solicitors, mortgage lenders, surveyors.
• Ensured that all relevant information relating to transactions was properly recorded and stored securely.
• Researched local authority data to identify any potential issues affecting the sale or purchase of a property.
• Conducted searches of relevant databases to ensure accuracy of documents.
• Interpreted complex legal terminology for clients in a simple way.
• Assisted in the preparation of financial statements and other related documents.
• Checked legal documents before they were submitted to the Land Registry or other authorities.
• Prepared legal documentation for clients, such as contracts and leases.
• Monitored progress of conveyancing transactions from start to finish.
• Responded to client calls and inquiries to deliver applicable information.
• Drafted correspondence, documented data and submitted materials to appropriate parties.
• Processed Land Registry applications to register property transfers or changes in ownership status.
• Coordinated with lenders to arrange loan documentation for clients.
• Assisted in preparing bills for payment at end of each case.
• Managed post-completion matters, such as transfer of funds between parties involved in the transaction.
• Prepared and processed legal documents, such as deeds, mortgages, contracts and leases.
• Checked that mortgage redemption figures were accurate before forwarding them onto lenders.
• Liaised with solicitors, banks, estate agents and other external parties to ensure smooth conveyancing process.
• Conducted searches on behalf of clients including local authority searches, environmental searches and water authority searches.
• Assisted in checking title deeds and other legal documents for accuracy and completeness.
• Generated invoices for services provided by the firm during a conveyancing transaction.
• Scheduled appointments between clients and solicitors, conveyancers for completion of property purchases, sales.
• Provided administrative support to the conveyancer throughout the property transaction process.
• Organised client files and maintained an up-to-date database of clients.
• Maintained an up-to-date knowledge of current conveyancing legislation and procedures.
• Ensured all relevant Stamp Duty Land Tax forms were completed correctly prior to submission.
• Prepared completion statements ensuring all funds are accounted for accurately prior to completion of sale and purchase.

• Provided administrative support to the conveyancer throughout the property transaction process.
• Prepared completion statements ensuring all funds are accounted for accurately prior to completion of sale and purchase.
• Organised client files and maintained an up-to-date database of clients.
• Responded promptly to enquiries from clients regarding their transactions via telephone or email.
• Conducted searches on behalf of clients including local authority searches, environmental searches and water authority searches.
• Ensured all relevant Stamp Duty Land Tax forms were completed correctly prior to submission.
• Coordinated with lenders to arrange loan documentation for clients.
• Generated invoices for services provided by the firm during a conveyancing transaction.
• Processed Land Registry applications to register property transfers or changes in ownership status.
• Liaised with solicitors, banks, estate agents and other external parties to ensure smooth conveyancing process.
• Checked that mortgage redemption figures were accurate before forwarding them onto lenders.
• Prepared and processed legal documents, such as deeds, mortgages, contracts and leases.
• Assisted in checking title deeds and other legal documents for accuracy and completeness.