JEFF THAYIL
Berwick,Australia
Summary
Motivated professional with degrees in Construction Management and Civil Engineering, currently serving as a Contracts Administrator at Casey Tiling and Waterproofing. Proven expertise in managing commercial building projects ranging from $1m to $30m, with strong skills in estimating, scheduling, and contract negotiation. Proficient in Microsoft Office Suite, Microsoft Project, MS Excel, AutoCAD, Word, REVIT, and Cost X, with a solid understanding of regulatory compliance, site documentation, and project documentation. Committed to driving project success through innovative solutions, effective communication, and collaborative teamwork, while promoting Diversity & Inclusion in the workplace. Recognized for my reliability and reputation as an achiever in the field, continually focusing on the goal of enhancing project infrastructure quality through comprehensive administration support.
Overview
1
1
year of professional experience
1
1
Certification
Work History
Contract Administrator
Casey Tiling and Waterproofing
Dandenong, Victoria
07.2024 - Current
- Contracts Administrator overseeing procurement, contract management, and financial administration across multiple residential and commercial building, tiling, and waterproofing projects in Victoria, contributing to the overall maintenance service of construction operations.
- Responsible for contract negotiation and execution with clients, suppliers, and subcontractors, ensuring alignment with company policies, health insurance, and legal compliance, including general legislation, estate agreements, and pertinent licences.
- Review, draft, and negotiate contract terms and conditions to protect the company's commercial interests, while ensuring clarity and compliance with accessibility to legal standards.
- Prepare and process purchase orders, subcontractor agreements, and client invoices, tracking all financial obligations and payment cycles through centralized database management.
- Monitor progress claims, variations, extensions of time (EOTs), and defect notices to ensure timely submission and response in accordance with contractual requirements.
- Maintain detailed records of contracts, correspondence, drawings, and approvals using a framework for centralized document control to support audit readiness and streamline project tracking.
- Provide weekly and monthly contract status reports to senior management including project cost forecasting, risk assessments, and commercial performance analysis.
- Assist with tender processes, including scope review, quotation analysis and supplier negotiations, contributing to successful project acquisition while emphasizing proactive planning and prioritization strategies, leading to increased incentive program outcomes.
- Ensure compliance with insurance, licensing, and OH&S documentation for all subcontractors, supporting overall workplace health, and governance standards.
- Liaise directly with clients and stakeholders, fostering partnerships, and ensuring high satisfaction through clear communication and issue resolution, delivering effective training sessions and material where necessary.
- Interviewing potential subcontractors and vendors to assess fit for project needs, and fostering a learning environment for new team members through shadowing.
- Track project budgets against actuals, and assist with project cost analysis and cost control measures to avoid overruns, utilizing optimization techniques.
- Coordinate subcontractor claims assessment and manage back charges for rework or delays effectively, acting as a dealer of information among stakeholders.
- Participate in project meetings, take ownership of commercial actions, and ensure deliverables are followed through.
- Identify risks and opportunities early through regular contract reviews and reporting mechanisms, contributing to the projects' overall success at a global level, while also engaging in activities related to printing, proofing, and subdivision management as necessary.
Education
Master of Construction Management (Professional) - Project and Company Management, Integrated Built Environment, Procurement, Estimation, Project Evaluation
Deakin University
Geelong, Australia07.2024
Bachelor of Civil Engineering - Structural, Transportation, Geotechnical, Environmental, Quantity Survey, Concrete and Steel Design
MITS
Kerala, India05.2021
Skills
- Expert in Planswift for takeoffs and estimating
- Excellent verbal and written communication skills solutions, gained through various courses at Deakin University (Rajagiri International Christian Service Organization) and practiced through further study and work
- Skilled in the use of MS Project through practice as a contracts administrator, estimator, and contractor
- Excellent mathematical skills gained through an interest in math; scored 95% in math in Year 12
- Approachability and a strong ability to influence stakeholders to align project milestones and cost objectives effectively, reflecting my passion for estimates, schedules, cost control, and markup estimation using MS Excel and Microsoft Corporate PowerPoint for activity presentations and estimates
- Strong QA problem-solving strategies implemented through social events aimed at stakeholder engagement enhancing team performance and cohesion within project environments
- Excellent critical thinking, time management, and project problem-solving skills gained through successfully handling multi-million dollar infrastructural projects
- Demonstrated discipline and initiative in managing tasks through effective general administration and learning from senior fellow contract administrators and project managers
Projects
The Watson, Essendon-Ireland Brown Construction Ltd led the coordination of tile supply and managed daily on-site tiling and waterproofing operations, ensuring seamless workflow and timely project execution, oversaw workers' performance, resolved on-site issues, and aligned tasks with project timelines, proactively identified and reported defects, implemented corrective measures to maintain quality standards, and maintained clear communication between suppliers and the IBC site team, contributing to efficient resource use and high-quality finishes across all tiling works
Compass Business Park, Seaford - LSR Construction coordinated daily site operations and tile supply to ensure smooth progress and timely delivery of works, oversaw subcontractors, and conducted regular defect inspections, documenting issues and leading resolution efforts to maintain workmanship quality, raised variations for scope changes and quantity discrepancies, ensuring accurate cost tracking and client approval Worked closely with project managers and suppliers to resolve on-site challenges efficiently, contributing to reduced rework, and improved overall project outcomes
ADDITIONAL SKILLS
- Construction Induction Training White card training – Victoria
- Advanced Training completed on GIS and Remote sensing
- Working with Children Check Victoria
- Australian Driving License – Class C
- Fully Vaccinated against Covid-19
Certification
- AIQS certified quantity surveyor
- Engineers Australia certified civil engineer
Timeline
Contract Administrator
Casey Tiling and Waterproofing
07.2024 - Current
Master of Construction Management (Professional) - Project and Company Management, Integrated Built Environment, Procurement, Estimation, Project Evaluation
Deakin University
Bachelor of Civil Engineering - Structural, Transportation, Geotechnical, Environmental, Quantity Survey, Concrete and Steel Design
MITS
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