Jemma Moona
Sydney
Summary
Seasoned Senior Site Administrator with a proven track record at M6 Stage 1, demonstrating expertise in JDE and exceptional multitasking abilities. A dedicated team player, adept at streamlining processes for efficiency, achieving significant cost reductions. Excels in fast-paced environments, showcasing both professional maturity and Microsoft Office proficiency.
Overview
20
20
years of professional experience
Work History
Senior Site Administrator
M6 Stage 1
09.2021 - Current
- Supplier setups
- Accounts Payable (processing/receipting invoices received from suppliers and subcontractors)
- Po generation
- Updating cost trackers
- Subcontractor claim processing & variations manage Variation orders for subcontracts- includes; raising commitment issues, preparation of paper work for Engineers and PM for final sign off, tracking through register and processing of signed and approved variation orders in JDE
- EOM preparation and accrual processing
- Statement Checks
- Housekeeping Reports
- AP Workflow Monitoring
- Maintenance of the CTD reports
- General administration duties as required
Site Administrator
Parramatta Light Rail
03.2019 - 09.2021
- Maintenance of subcontractor registers
- Maintaining AP Workflow in JDE
- Manage subcontract claims, assessment of Payment schedules and Invoices including updating insurances and certificate of currency
- Liaise with subcontractors in regards to payments, variations and associated paperwork's such as Stat Dec
- Verifying day works sheets in line with contract rates and issuing to the subcontractor
- Manage Variation orders for subcontracts- includes; raising commitment issues, preparation of paper work for Engineers and PM for final sign off, tracking through register and processing of signed and approved variation orders in JDE
- Monthly accruals - assisting with cost forecasting for allocation of subcontracts and costs codes are accurate
- Keep management team abreast of any issue immediately
- Support daily costing and progress monitoring
- Ensuring timely and accurate processing of creditor payments
- Entering and receipting Purchase Requisitions and Orders as required
- Other various duties as required
Site Administrator
Northwest Rapid Transit Project
05.2016 - 03.2019
- Maintenance of subcontractor registers
- Maintaining AP Workflow in JDE
- Manage subcontract claims, assessment of Payment schedules and Invoices including updating insurances and certificate of currency
- Liaise with subcontractors in regards to payments, variations and associated paperwork's such as Stat Dec
- Verifying day works sheets in line with contract rates and issuing to the subcontractor
- Manage Variation orders for subcontracts- includes; raising commitment issues, preparation of paper work for Engineers and PM for final sign off, tracking through register and processing of signed and approved variation orders in JDE
- Monthly accruals - assisting with cost forecasting for allocation of subcontracts and costs codes are accurate
- Keep management team abreast of any issue immediately
- Support daily costing and progress monitoring
- Ensuring timely and accurate processing of creditor payments
- Entering and receipting Purchase Requisitions and Orders as required
- Other various duties as required
Shipping Administrator
05.2009 - 01.2016
- To coordinate and organise all documentation for shipping imports
- To liaise with the warehouse and sales teams for the distribution of Grodan products
- I liaise with shipping companies, customers and suppliers warehousing staff and AIS warehouses and senior managers etc
- I collate and organise all import documentation for shipments for Grodan imported products liaises with freight forwarders management of the Grodan warehouse stock movements and pos sales
- I organise freight quotes as required for domestic and international shipping companies
- I also invoice customers and then update all the necessary spreadsheets with this information as well as follow up on customer payments as each invoice is due for each shipment or point of sale orders
- I also assist with adhoc duties when necessary
Office Assistant
Arrow Air-conditioning
01.2008 - 01.2009
- Reception and customer service
- Answering and directing incoming calls- Data entry of purchases, filing, purchase ordering
- Invoicing & logging service information into company database
- General administrative duties
Site Clerk (T-Way Project)
Leighton Contractors
01.2006 - 01.2007
- Processing Requisitions, Purchase/Hire orders and credit cards in JDE
- Receipting purchase orders and hire orders for payment in a timely manner
- Processing Subcontracts in JDE
- Preparing and processing end of month Accruals Reconciling credit cards and accounts working with AP Workflow
Site Clerk
Thiess John Holland
01.2005 - 01.2006
- Prepare purchase requests in JDE as required, and generate purchase orders
- Process and reconcile JDE invoices
- Ensure accurate and timely filing of project correspondence
- Prepare routine financial reports from JDE and other financial systems as required
- Maintain site purchase order reporting system
- Prepare end of month accruals and other financial reports as delegated by the F&A Manager
- Monitor cost allocation within JDE
Education
Human Resources Tafe Course -
Baulkham Hills Tafe
Baulkham Hills01.2005
Diploma - Business Management and Marketing
Williams Business College
North Sydney 01.2004
Year 12 -
Crestwood High School
Baulkham Hills, NSW01.2002
Skills
- Pronto
- JDE
- Microsoft Excel spreadsheets
- Outlook
- Microsoft Office proficiency
- Multitasking
- Self-motivated and directed
- Professional and mature
- Dedicated team player
- Ability to work autonomously
Timeline
Senior Site Administrator
M6 Stage 1
09.2021 - Current
Site Administrator
Parramatta Light Rail
03.2019 - 09.2021
Site Administrator
Northwest Rapid Transit Project
05.2016 - 03.2019
Shipping Administrator
05.2009 - 01.2016
Office Assistant
Arrow Air-conditioning
01.2008 - 01.2009
Site Clerk (T-Way Project)
Leighton Contractors
01.2006 - 01.2007
Site Clerk
Thiess John Holland
01.2005 - 01.2006
Human Resources Tafe Course -
Baulkham Hills Tafe
Diploma - Business Management and Marketing
Williams Business College
Year 12 -
Crestwood High School
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