Summary
Overview
Work History
Skills
Timeline
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Jennifer Hargraves

Springfield,QLD

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful administrative professional with Number+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Dedicated Job Title with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Proactive Job Title with demonstrated experience providing high-level administrative support to companies. Demonstrates superior communication and problem-solving abilities. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy. Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Job Title position. Ready to help team achieve company goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

Overview

2
2
years of professional experience

Work History

Executive Assistant to the President

M Resources Trading Pty Ltd
04.2023 - 02.2024
  • Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
  • Streamlined office operations for increased productivity, implementing new procedures and organizational systems.
  • Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
  • Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the President.
  • Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners.
  • Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
  • Assisted in the development of strategic initiatives, contributing to improved company performance and growth.
  • Conducted research on industry trends and competitor activities, providing crucial insights for business strategy formulation.
  • Reduced costs significantly by negotiating vendor contracts and optimizing resource allocation within the department.
  • Collaborated with cross-functional teams to achieve project milestones on time and under budget.
  • Implemented effective cost controls for executive expenses, leading to substantial savings without compromising quality of service.
  • Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives.
  • Proactively identified potential issues or obstacles before they escalated, allowing for timely resolution or mitigation strategies implementation.
  • Oversaw administrative staff performance evaluations and provided constructive feedback for professional growth opportunities development.
  • Actively participated in organization-wide committees to improve processes while representing the President''s interests effectively.
  • Increased overall productivity by skillfully handling multiple tasks simultaneously while adhering to tight deadlines consistently.
  • Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
  • Contributed valuable input during senior leadership meetings resulting in better alignment across functions towards shared goals.
  • Developed specialized reports and presentations for the President, ensuring accurate data representation and clear communication of key insights.
  • Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled confidential and sensitive information with discretion and tact.
  • Used advanced software to prepare documents, reports, and presentations.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Developed and maintained automated alert systems for important deadlines.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Conducted research and analyzed data to provide detailed reports on various business topics.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Facilitated training and onboarding for incoming office staff.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Updated and maintained confidential databases and records.
  • Handled incoming and outgoing mail, email and faxes.
  • Coordinated events and worked on ad hoc projects.
  • Filed paperwork and organized computer-based information.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Took notes and dictation at meetings.
  • Screened personal and business calls and directed to appropriate party.
  • Created and managed office systems to efficiently deal with documentation.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Wrote reports, executive summaries and newsletters.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

Marketing Finance Officer

M Resources Trading Pty Ltd
04.2022 - 04.2023
  • Reduced financial risk by implementing robust internal controls and regular audits.
  • Streamlined financial processes for increased efficiency and accuracy in reporting.
  • Optimized cash flow management, ensuring timely payment of invoices and reducing outstanding debts.
  • Improved budget planning and forecasting with thorough analysis of historical data and market trends.
  • Developed comprehensive financial models to support strategic decision-making for company growth.
  • Enhanced profitability by identifying cost-saving opportunities through detailed expense analysis.
  • Boosted stakeholder confidence with transparent communication of financial performance and projections.
  • Ensured compliance with regulatory requirements by staying current on industry standards and updating policies accordingly.
  • Managed a high-performing finance team, providing mentorship and professional development opportunities to improve overall performance.
  • Collaborated effectively with cross-functional teams to achieve shared financial goals and objectives.
  • Established strong relationships with key vendors, negotiating favorable terms to benefit the organization''s bottom line.
  • Spearheaded successful merger integrations, harmonizing financial systems, policies, procedures across organizations for seamless transition.
  • Evaluated investment opportunities to diversify company portfolio and maximize returns while minimizing risk exposure.
  • Championed process improvements that led to significant time savings in monthly close procedures without compromising data integrity or accuracy.
  • Assisted executive leadership in making informed decisions by providing reliable financial forecasts based on rigorous analyses.
  • Monitored industry trends and competitor performance, informing proactive adjustments in organizational strategies.
  • Transformed financial reporting practices, increasing accessibility of critical information for stakeholders through visual dashboards.
  • Implemented new accounting software system resulting in improved automation and streamlined workflows.
  • Conducted thorough due diligence for potential mergers or acquisitions to ensure sound financial decisions and seamless integration.
  • Collaborated with team leaders to define standards, policies and procedures to meet company revenue goals.
  • Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
  • Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
  • Generated financial and operational reports to assist management with business strategy.
  • Verified compliance of financial policies and accounting procedures against federal regulations.
  • Analyzed financial statements against forecasts to prepare high-level variance analysis.
  • Completed filings and upheld strict compliance with regulatory agencies and supervisors.
  • Assisted with recruiting, interviewing and hiring new department employees.
  • Analyzed financial data regarding product performance and customer performance and developed reports for key stakeholders.
  • Established and enforced controls on revenue and expenses to protect company assets.
  • Identified partnership opportunities and established favorable business connections.
  • Forecasted trends and recommended improvements based on financial risk analyses.
  • Enhanced internal control systems and procedures to mitigate risk and support opportunities.
  • Improved resource utilization with data management systems, reducing costs through strategic coordination and contract analysis.
  • Maintained responsive organization with sustained revenue growth through industry forecast monitoring and deliberate financial planning.
  • Reduced process discrepancies through measured implementation of performance reporting and data systems.
  • Drove revenue stream development through strategic collaboration and partnerships.
  • Introduced software tools and process improvements to mitigate loss and drive operational growth.
  • Evaluated project applications and verified with outline specifications to approve, reject and recommend adjustments.
  • Spearheaded expansion strategies to increase business market share.
  • Partnered with IT and operational leadership to develop financial business plans with detailed benchmarks.
  • Drove profit increases through market research and strategic asset management to meet dynamic industry conditions.
  • Strengthened Type and Type operations by proactively managing and optimizing Type operations.
  • Complied with established internal controls and policies.
  • Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
  • Performed banking, business administration and financial tasks to guarantee five-star service for clients.
  • Prepared internal and regulatory financial reports, balance sheets and income statements.
  • Developed strategic plans for day-to-day financial operations.
  • Supported financial director with special projects and additional job duties.
  • Established internal audit procedures to validate and improve accuracy of financial reporting.
  • Analyzed business processes to identify cost savings and operational efficiencies.
  • Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
  • Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.
  • Utilized financial software to prepare consolidated financial statements.
  • Established and checked coding procedures, monitored reports and updated internal files.
  • Improved overall financial reporting by streamlining control processes and reporting structures.
  • Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
  • Evaluated and negotiated contracts to procure favorable financial terms.
  • Created financial dashboards to provide insights into key performance indicators.
  • Conducted financial due diligence on potential investments and acquisitions.
  • Designed and maintained financial models to identify and measure risks.
  • Collaborated with C-level executives and stakeholders to develop long-term financial plans.
  • Created and managed financial models to evaluate corporate investments and acquisitions.

Skills

  • Time Management Expertise
  • Proactive Problem Solving
  • File Organization
  • Travel Planning
  • Document Preparation
  • Calendar Management
  • Meeting Facilitation
  • Expense Reporting
  • Office Administration
  • Executive Support
  • Presentation Development
  • Exceptional Organization
  • Strategic planning assistance
  • Confidentiality maintenance
  • Project coordination
  • Team collaboration
  • Proactive problem-solving
  • Client relations
  • Database management
  • Event coordination
  • Contract negotiation
  • Process improvement
  • Strong decision-making
  • Budget Tracking
  • Resource allocation
  • Social media management
  • Effective communication
  • Relationship building
  • Vendor management
  • Advanced multitasking
  • Meeting Planning
  • Staff Management
  • Business Administration
  • Scheduling
  • Risk Management
  • Business Writing
  • Mail Management
  • Customer Service
  • Administrative Support
  • Strategic Planning
  • Travel Administration
  • Invoice Processing
  • Quality Control
  • Project Oversight
  • Office Management
  • Report Writing
  • Technical Support
  • Report Generation
  • Videoconference Preparation
  • Schedule Management
  • Resourceful
  • Conference Planning
  • Appointment Setting
  • Performance Improvement
  • Phone Etiquette
  • Customer Service-Oriented
  • Multi-Line Phone Proficiency
  • Human Resources Management (HRM)
  • AS/400
  • Mail Handling
  • Conflict Management
  • Interpersonal Communication
  • Filing and Data Archiving
  • Compensation and Benefits
  • AR/AP
  • Labor Relations
  • Spreadsheet Tracking
  • Social Media Knowledge
  • Advanced MS Office Suite
  • QuickBooks Expert
  • Policy Enforcement
  • Bookkeeping
  • Project Planning
  • Strong Problem Solver
  • Meticulous Attention to Detail
  • Schedule & Calendar Planning
  • Task Delegation
  • Project Management
  • Report Analysis
  • Travel Arrangements
  • Payroll
  • Travel Coordination
  • Accounting
  • Financial Services
  • Process Improvements
  • Proofreading
  • Excel Spreadsheets
  • Information Confidentiality
  • Report Development
  • Extensive Vocabulary
  • Legal Administrative Support
  • Business Correspondence
  • Professional and Mature
  • Visitor Greeting
  • Administrative Oversight
  • Logistics Coordination
  • Report Distribution
  • Expenditures Oversight
  • Access Control
  • Budget Preparation

Timeline

Executive Assistant to the President

M Resources Trading Pty Ltd
04.2023 - 02.2024

Marketing Finance Officer

M Resources Trading Pty Ltd
04.2022 - 04.2023
Jennifer Hargraves