Jess Eltchelebi
Brunswick West,VIC
Summary
Dynamic Executive Assistant with a proven track record at Minerals and Metals Group, adept at managing complex schedules and maintaining confidentiality. Recognized for exceptional problem-solving skills and fostering strong relationships across departments, ensuring seamless communication and efficient operations. Resourceful in organizing high-stakes meetings and travel arrangements, enhancing executive productivity.
Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level retailer position. Ready to help team achieve company goals.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Minerals and Metals Group (MMG)
05.2011 - 03.2016
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Personal Assistant to Deputy Company Secretary
Newcrest Mining
10.2009 - 04.2011
- Displayed absolute discretion at handling confidential information such as legal documents and correspondence.
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
- Used discretion when handling confidential information.
- Accomplished project deadlines by assisting with task completion whenever required.
- Contributed to a positive work environment through professional demeanour and strong interpersonal skills.
- Monitored expenses closely, maintaining an organized filing system for easy access to financial records.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Streamlined communication, acted as primary point of contact between executives and internal/external stakeholders.
- Facilitated smoother daily operations by promptly addressing and resolving administrative issues.
Education
No Degree - Fashion
Australian College of Professional Styling
Melbourne, VIC04-2011
No Degree - Legal Studies
RMIT Business
Melbourne09-2005
Skills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
- Information confidentiality
- Customer Service-oriented
- Customer service
- Professional and mature
- Phone etiquette
- Resourceful
- Problem-solving
- Honest and dependable
- Relationship building
Languages
English
Native or Bilingual
Interests
- Gym Workouts
- Pilates
- Passionate about balancing physical health with mental and emotional wellness
- Participating in fundraising events to support local charities, schools, or community projects
- Music
- Fashion
- Horseback Riding
- Volunteering
- Fashion and Style
- Watching Movies and TV Shows
- Reading
- Animal Care
- Personal Development and Self-Improvement
Timeline
Executive Assistant
Minerals and Metals Group (MMG)
05.2011 - 03.2016
Personal Assistant to Deputy Company Secretary
Newcrest Mining
10.2009 - 04.2011
No Degree - Fashion
Australian College of Professional Styling
No Degree - Legal Studies
RMIT Business
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