Jesse-lee Niblet
Craigie,Australia
Summary
I am currently seeking Project Admin/Finance Admin within the construction industry.
I have been involved in Project Administration for 7+ Years and have a wealth of knowledge within the Oil & Gas/construction industry. Overall work experience within Administration is 15+ Years.
My primary areas of expertise are managing/maintaining daily work tasks, high level of communication, customer service, excellent computer skills, managing heavy work load under pressure while maintaining a positive attitude and completing task in a timely manner. Assisting directors when needed, managing staff members and self-managing. Finance knowledge within the organisation from accounts payables to accounts receivables with a high level of end of month close out and reconciling of data for projects.
Overview
17
17
years of professional experience
Work History
Finance Co-Ordinator
Iron Mine Service
Perth, Australia
05.2023 - 11.2024
- Relocated with Iron Mine Service (IMC) from Karratha to Perth
- End of month finance processes (Excel/Xero), Journaling, invoicing, close out of data, Balance sheet reconciling.
- Invoice the clients for all IMS projects
- Account payable – invoice matching to Purchase orders, auditing payments
- Raising Purchase orders and maintain daily & EOM Close out
- Receipting Purchase orders
- Auditing the Profit & loss costing to each project within the business for Plant & Labour
- Auditing timesheets for all projects to ensure procedures are being followed.
- Creating administration (cost controllers) procedures/responsibilities to ensure KPI’s are being met
- Main point of contact for all project administrations, ensure they are following Daily/Weekly requirement tasks for smooth end of month close out for P&L budgets and invoicing to the client
- Provide one on one training & group training for all administration’s
- Create more advanced Excel report for smoother reconciling of data
Project Administration
Nemms JV/Iron Mine Contracting (Woodside KGP)
Karratha
07.2020 - 05.2023
- IMC is a civil company that provides concreting/Maintenance/Plant works throughout many projects at Woodside (KGP, Kingbay, Heliport & Pluto sites)
- I have assisted our team with all accounting, Mobilising, Plant, Labour timesheet & Project cost managing
- Cost controller for all projects average 15-35 each month
- Ensuring budgets stay on tack at all times.
- Purchase order raising and maintaining (Materials, Subcontractor labour, Plant, training etc)
- Labour & Plant timesheeting Daily (Gate time auditing)
- Daily/Weekly timesheet review of project jobs/manage/audit and send to client for sign off
- Onboarding Personnel
- End of month invoicing of proforma’s to the client
- Daily/Weekly timesheet reconciling
- Plant managing – onhire/offhire/ SMU hours, service/maintenance
- Receipting/closing off Purchase orders
- HSE data entry GSR, Daily prestarts, safe cards, win cards
- Prep and set up internal Meeting’s, meeting minutes taking & presentation
Site Administration
UCJV – UGL Cape – KGP
03.2020 - 05.2020
- Managing 500 personnel roster, data entering (excel) for all leave request, sick days, roster days on/off, booking flights and accommodation
- Daily report of all onsite personnel & BAC reporting, weekly ropes access reporting
- Managing all employee expenditure reimbursements, annual leave, long service leave
- Managing all site admin emails and corresponding accordingly
- All data base reporting was through excel
MSIC Administration
Pilbara Ports Authority
10.2019 - 03.2020
- Processing Maritime security identification cards, customer service, Identification checks & copying, application uploads to home affairs, DVS checking, inductions check’s for site access, data entering, D&A checks, card printing
- Daily settlement, receipting, PO processing, email & phone correspondence
- Excel data entering, Macs data entering meeting minutes, event coordinating within PPA
Licensee/Manager & Commercial Manager
Realmark Karratha & Realmark Commercial Pilbara
Karratha, Australia
07.2017 - 08.2018
- I was the Licensee/manager for Realmark Karratha & Realmark Commercial Pilbara: I managed 10 staff to both businesses
- Realmark Commercial Pilbara opened July 2017: I assistant in creating new procedures and opened all new programs, trust accounts and arranged training for new staff members
- Management Task: Ensured all employees had task to complete on a daily basis
- Conducted one on one meetings & set up KPI’s
- Created new procedures throughout the company
- Managed payroll & clients time sheets
- Managed the general account
- Conducted Mid month and end of month creditor pay run
- Account authorisation approver
- Monitored the cashflow
- Reported back to the director on a weekly/fortnightly basis
- Complaint resolving
- Customer Service
- I Managed 90+ Commercial Properties and completed all portfolio duties from: Receipting Rental Trust, Manage all maintenance, Inspections & Property Condition Reports, Created Lease Renewals, Created outgoings budgets, Monitored all arrears & invoicing, Issued work orders & entered in invoice to be paid, Communicated with all owners, tenants & contractors on a daily basis (Customer Service), Management renewals (owner), Ensuring all properties are being maintained correctly by tenants and servicing all equipment onsite
- (Aircons, roller doors, fire equipment, septic pump servicing)
Residential Property Manager
Realmark Karratha
Karratha, Australia
01.2015 - 06.2017
- I started managing 15 properties and worked up to 110 Residential properties
- Realmark Karratha just opened which I then helped create procedures and step by step task for any new staff members, while managing my portfolio I was responsible for the below:
- Daily Trust receipting, Mid month run & End of month run
- Data entering
- Invoice entering
- Issuing work order for all maintenance and ensure all works was completed correctly
- Communicating with owners, tenants and contractors on a daily basis
- Completing Routine inspections, Property condition reports & final inspections
- Leasing vacant property, completing reference checks, reporting to owner & completing lease packs for signing
- Completed lease renewal agreements
- Completed Management renewal agreements
- Completed insurance claims
- Arrears checking, issuing breaches & termination
- Court process
- Ensuring KPI’s were met
Logistics Administrator Assistant (FIFO)
Ertech
01.2014 - 11.2014
- Responsible for the following: Monitoring/ Recording Daily/weekly data entry (excel) Logistics for all Mobilisation equipment
- Completing Vehicle registers (excel), admin assistant for HSE, typing correspondence & daily-weekly reports, filing manual and electronic files
- Verbal communication with contractors, Personnel Logistics - transport (Airport runs, collecting & dispatching materials)
- Monitoring fuel register Daily/Weekly (Excel)
- Booking/Managing flights, managing transport for all personnel onsite, Managing payroll daily through ETIME (program), Manage PO (purchase orders) every Sunday keeping up to date also creating a PO when needed
- Preparing timesheets and submitting to Head Office
- Recording IIF (injury, incident Free) meeting minutes fortnightly, Monitoring incoming calls, emails and high communication between companies
Project Administration/Management Assistant Co-ordination (FIFO)
Monadelphous
10.2012 - 12.2013
- Data Entry daily/weekly data entry (excel) for Personnel, Plant
- Fuel Register & Plant tracking of SMU & fuel usage
- Organising accommodation & travelling arrangement to site & camp, collecting & distributing daily reports
- Maintaining Vehicle registers (excel) and prestarts
- Admin assistant for HSE, Safe cards, JHA's General Site inspection recordings/filing
- Personnel Logistics - transport (Airport runs, collecting & dispatching materials), escorting Project Managers/package leaders around construction site
Full Time Housing Service Officer (Level 3)
Department Of Housing
12.2010 - 10.2012
- Responsible for the following: Managing 260+ properties, scheduling appointments, subsidy updates (personal income& number of households), conducting Annual inspections, Property visits (general check-ups), Liaising with Transfield (Contractor) and meeting on site for maintenance and final inspection sign off for handover of property
- Issuing & maintaining rental arrears & Managing Legal documentation, Collating and distributing weekly and monthly reports, responding to recipient letters, conducting Tenancy Agreement sign ups, Typing correspondence, Traveling to different areas in the Midwest, attending weekly meetings, using general office equipment, Verbal communication, Microsoft (word, excel, PowerPoint, outlook) complying to Residential Tenancy act of 1987, following policy and procedures on a daily basis
Full Time Administration Assistant (Rental)
First National Real Estate Geraldton
Geraldton, Australia
02.2009 - 12.2010
Full Time Administration Assistant (Rental & Sales)
Pilbara Real Estate
01.2008 - 02.2009
Education
Certificate II - Business Studies
College of TAFE
Property Service Diploma -
Skills
- Microsoft Windows
- Microsoft Excel
- Xero
- Pronto
- SAP
- Cost control
- Account reconciliation
- Finance and accounting support
- Bank reconciliation
- Expense tracking
Timeline
Finance Co-Ordinator
Iron Mine Service
05.2023 - 11.2024
Project Administration
Nemms JV/Iron Mine Contracting (Woodside KGP)
07.2020 - 05.2023
Site Administration
UCJV – UGL Cape – KGP
03.2020 - 05.2020
MSIC Administration
Pilbara Ports Authority
10.2019 - 03.2020
Licensee/Manager & Commercial Manager
Realmark Karratha & Realmark Commercial Pilbara
07.2017 - 08.2018
Residential Property Manager
Realmark Karratha
01.2015 - 06.2017
Logistics Administrator Assistant (FIFO)
Ertech
01.2014 - 11.2014
Project Administration/Management Assistant Co-ordination (FIFO)
Monadelphous
10.2012 - 12.2013
Full Time Housing Service Officer (Level 3)
Department Of Housing
12.2010 - 10.2012
Full Time Administration Assistant (Rental)
First National Real Estate Geraldton
02.2009 - 12.2010
Full Time Administration Assistant (Rental & Sales)
Pilbara Real Estate
01.2008 - 02.2009
Certificate II - Business Studies
College of TAFE
Property Service Diploma -
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