Jessica Paton

• Accounts Payable and Receivable
• Prepare and process Batch Payments
• Monitor all emailed EFT Remittances
• Monitor and allocate workflow through email
• Reconciliation of all supplier and sub contractor debtor accounts
• Bank Reconciliation
• Prepare Visa allocations monthly. Access online transaction list reconcile and pay statements.
• Enter and pay fortnightly Contractors and then update Excel projections. Assist Payroll officer where required.
• Prepared and issued Client Progress Payment Invoices and Statements. Followed up payments with either clients or financial institutions.
• Supplier & contractors compliance records. Update the database and monitor insurance renewals.
• Prepare and Issue Back charge claims then follow up on payment.
• Claim any supplier or apprentice government rebates.
• Rental and Display properties. Pay out rents, receipt in rents, update lease's when fall due.
• Coordinate with the Council and Operations manager on pre site requirements and make payments accordingly.
• Create new jobs in the database systems, update client files where required.
• Coordinate any maintenance on any rental properties or land.
• Prepare and action Credit account applications with new suppliers then adding into database systems.
• Liaise with Insurance providers or brokers. Monitor, renew all Company Insurances update company databases and coordinate lodgment of any claims.
• Coordinate with IT, and software providers
• Fleet Management
• OHS & Worksafe Administration
• Coordinate and communicate with site supervisors and the construction manager and Estimators on a regular basis
• Matched purchase orders with invoices and recorded necessary information.
• Prepared financial reports for management review, supporting informed decision-making processes.
• Monitored expense claims and reconciled discrepancies, ensuring adherence to company policies.
• Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
• Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.

Achievements

• Streamlined accounts payable duties and updated databases
• Keep appropriate records and files for accounting records as per standard accounting practices and legislation.
• Implemented processes to eliminate unnecessary resources
• Work alongside and assist the Managing Director and Finance Manager on projects
• Created a sound relationship with Stake holders
• Effective diagnose problems and work autonomously to solve them
• Train and support relief employees in both office and remotely
• Assisted with month-end closing procedures, ensuring compliance with financial reporting standards.
• Collaborated with team members to resolve discrepancies in accounts payable, fostering effective communication.
• Streamlined filing systems for financial documents, increasing retrieval efficiency and organization.
• Maintained clean and organized files by keeping accounts payable records up-to-date.
• Contributed to a positive work environment through effective teamwork, communication, and collaboration within the accounting department. Both Remotely and in Office.
• Reduced errors in data entry by implementing a system of double-checking and cross-referencing information.
• Improved cash flow management by monitoring accounts receivable and following up on overdue invoices.
• Organized data into multiple spreadsheets to streamline data.
• Provided excellent customer service while handling various billing inquiries from clients, fostering strong client relationships.
• Processed invoices and ensured timely payments to vendors, improving cash flow management.
• Maintained accurate financial records using accounting software, enhancing data integrity.
• Supported budget tracking efforts by maintaining updated expense records and forecasts.
• Successfully implemented Microsoft teams and zoom software systems for remote role communication between team members.

• Personnel & Payroll Officer
• Provide leadership direction and training for all administration and warehouse staff.
• Recruit administration and warehouse staff
• Comply with company policies and operational procedures, train and monitor all administration and warehouse staff
• Follow HR guidelines and policies when hiring, terminating, reviewing performance and advising all staff in relation to their role statements
• WHS Officer
• Liaise with management, internal and external parties and the wider community
• Facilities/Compliance Manager Harvey Norman Complex – Liaise with emergency services, security contractors and building contractors
• Finance manager
• Banking reconciliations, End of month reconciliations
• Debtors reconciliations and management
• Oversee Creditors Clerk duties
• Stock Take Investigation and Reporting
• Accounts Payable & Receivable
• Security management
• Petty cash reimbursement
• Audit compliance
• Asset management

Achievements

• Monitor and evaluate administration tasks to increase efficient productivity
• Ability to meet deadlines by staying organised and focused while working in a fast-pace environment
• Skilled at learning new concepts quickly
• Work well under pressure to meet all deadlines
• As Manager of the Harvey Norman Complex - tenant issues are resolved in a professional and timely manner

• Accounts Receivable
• Bank reconciliations
• Credit Claim control
• Meet Administration Key Performance Indicators
• Extensive use of Excel spreadsheets
• Input products into store computer system
• End of month procedures
• Participate in regular WHS training
• Train staff members
• Purchasing
• Relieving Administration Manager and Complex Manager
• Relieving Payroll Officer
• Oversee and advise Franchisee's on administration responsibilities
• Filing and archiving
• Preparing correspondence
• Goods Receiving and batching controls
• Stock take preparation, assist in count
• Telephone Switch operator
• Finance contracts opening, settling & refunds
• Updating finance promotions

Achievements

• November 2010 Employee of the month
• Improved internal systems to effectively eliminate outstanding credit claims

• Sound POS System knowledge
• Stock control , re-ordering, displaying, ticketing
• Domestic duties
• General management of small appliance department
• Dealing with suppliers and there representatives on regular basis
• Staff training in my department
• Problem solving
• Customer complaints, returns and issues
• Answering customer and suppliers phone calls
• Displaying promotional materials and products
• Attending product training
• Cashier when required
• Stock take for electrical and computer departments

Achievements

• High level of customer service with sound sales figures to back this up.
• Able to work under pressure to meet deadlines
• Sound product knowledge in all areas of the electrical department
• Good relationships with all other staff members
• Great communication skills

• Relieving Manager
• Customer Service
• Accounts payable / receivable
• Acting company Sales Representative – promoting Stationery and Office Supplies
• Ordering Stock / Stock Control
• Display merchandising and promotional material in store on behalf of Product suppliers

Achievements

• Recipient of the New South Wales Lotteries Top Shop Coordinator of the year 2005
• Finalist in the New South Wales Lotteries Top Shop Merchandising Awards
• Representative at NSW Lotteries Top Shop awards evening / Lotteries Conferences / Border Mail Conferences