Jessica Uglietta
Surrey Hills
Summary
Organised and dedicated administrative professional with experience in fast-pace office settings. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
13
13
years of professional experience
Work History
Administrative Assistant
Pellicano Group
08.2022 - 10.2022
- Providing Administrative support to MD
- Updating systems and procedures – Office and Construction Manuals
- Executed record filing system to improve document organization and management
- Created and maintained databases to track and record customer data
- Assisted development and implementation of new administrative procedures
Recruitment & Administration Coordinator
All Purpose Labour
09.2021 - 05.2022
- Writing Job adverts as per client requirements
- Posting Job adverts as per client requirements
- Screening candidate resumes as per client requirements
- Roster and Scheduling Shifts for candidates as per client requirements
- Make outbound booking calls to confirm and schedule interviews as required
- Maintaining relevant databases
- Working with the recruitment team to ensure that talent pools are provided in line with client requirements
- Assist with onboarding of staff
- Assist with client inductions as required
- To be aware of and meet daily KPI requirements as set by Management
- Correspond daily to management with EOD report outlining tasks undertaken and completed each day as well as advising on your daily KPI.
Personal Assistant to Director
Masci Group
04.2020 - 12.2020
- Manage Diaries and Organising Meetings/Appointments
- Maintain Records of clients/contacts
- Dealing with correspondence and phone calls
- Organising events and conferences
- Typing and Compiling of Reports, Correspondence and Presentations
- Reminding Director of important tasks and deadlines
- Assisting in Charity work.
- Interface Constructions is an industry leading building company, it is one of the many partnering companies associated with Masci Group.
- Incoming and outgoing phone calls
- Staff Inductions
- SWMS, OH&S and Site Set up for Site Managers
- Timesheet Entries for staff
- Assisting Accounts with Monthly Invoicing
- Raising Purchase Orders
- Creating Project and Tender Folders
- Keeping Office Area Tidy and in order
- Ordering Office and Kitchen supplies
Administration Support Officer
Interface Constructions
08.2019 - 04.2020
Senior Receptionist
ClarkeHopkinsClarke Architects
06.2016 - 08.2019
- Answering incoming and outgoing phone calls
- Organising outgoing mail/ distribution of incoming mail
- Assisting with various admin duties required by Directors/Partners and/or staff
- Organising quotes from suppliers
- Ordering Office and Kitchen supplies
- Organising Morning and Afternoon Tea
- Arranging couriers and flights, accommodation for Directors/Partners
- Setting up meetings for clients
- Organising catering for office events.
Receptionist
Signorino Tile Gallery
02.2015 - 05.2016
- Answering incoming and outgoing phone calls
- Greeting customers and clients
- Organising outgoing mail/ distribution of incoming mail
- Invoicing and quoting to clients and suppliers using program SAP.
Receptionist & Personal Assistant
Parker Design
03.2014 - 02.2015
- Reception Duties
- Answering incoming and outgoing phone calls
- Greeting customers and clients
- Organising outgoing mail/ distribution of incoming mail
- Invoicing to clients and suppliers, entering data into company program, banking.
- Personal Assistant Duties
- Appointment scheduling and calendar maintenance
- Travel and accommodation booking
- Correspondence with clients, Project Managers and Architectural Reps
- Assisting with project reports and meeting set ups
- General office duties include in-office stock ordering, keeping up to date with kitchen and phone roster
Receptionist & Personal Assistant
Spectrum Design Group
07.2013 - 03.2014
- Reception Duties
- Answering incoming and outgoing phone calls
- Greeting customers and clients
- Organising outgoing mail/ distribution of incoming mail
- Entering data/invoices into MYOB, Day to day accounting and banking.
- Personal Assistant Duties
- Appointment scheduling and calendar maintenance
- Correspondence with clients and Project Managers
- Assisting with managing of Rental properties
- General office duties included keeping filing up to date, in-office stock ordering, keeping kitchen and office clean
Receptionist and Administration
Innervisions Hair
12.2010 - 03.2013
- Scheduling appointments for clients
- Ordering stock for Retail purposes
- Bookkeeping / Accounts payable
- Mailing and Organising salon promotions
Personal Assistant and Administration
George Fethers & Co
12.2009 - 11.2010
- Personal Assistant
- Scheduling appointments
- Calendar Maintenance
- Administration
- Filing documents
- Maintaining Architect mailing list for promotions
- Labelling veneer samples
Education
Diploma of Interior Decoration and Design -
CATC Design School
2016
Diploma of Business Management -
Swinburne University
2009
VCE - Year 12 -
Siena College
2006
Skills
- Microsoft Word
- Microsoft Excel
- Power Point
- Outlook
- Adobe InDesign
- Salesforce
- Procore
- CATProjects (Construction Project Management software)
- Recruitment CRM Software
Competencies
Customer service and incoming & outgoing phone calls., Maintaining mail lists for promotions using spreadsheets., Product and supplier research and comparison., Appointment scheduling and calendar maintenance., Invoicing and filing sales documents., Accounts Payable., Quoting projects and products for customers., Stock ordering and stock dispatch., Creating sales presentations., Screening Candidates, Maintaining client databases, Inductions, Weekly Rostering
Professional Attributes
- Willingness to continuously learn and develop.
- Organisational, planning and time management skills.
- Attention to detail.
- Creative and innovative thinker.
- Responsible and professional in conduct
- Work well within a team environment.
- Professional communicator electronically and in person.
Personal Information
Date of Birth: 01/02/89
References
Available on Request
Timeline
Administrative Assistant
Pellicano Group
08.2022 - 10.2022
Recruitment & Administration Coordinator
All Purpose Labour
09.2021 - 05.2022
Personal Assistant to Director
Masci Group
04.2020 - 12.2020
Administration Support Officer
Interface Constructions
08.2019 - 04.2020
Senior Receptionist
ClarkeHopkinsClarke Architects
06.2016 - 08.2019
Receptionist
Signorino Tile Gallery
02.2015 - 05.2016
Receptionist & Personal Assistant
Parker Design
03.2014 - 02.2015
Receptionist & Personal Assistant
Spectrum Design Group
07.2013 - 03.2014
Receptionist and Administration
Innervisions Hair
12.2010 - 03.2013
Personal Assistant and Administration
George Fethers & Co
12.2009 - 11.2010
Diploma of Interior Decoration and Design -
CATC Design School
Diploma of Business Management -
Swinburne University
VCE - Year 12 -
Siena College
Similar Profiles
Aicha KARAMOKOAicha KARAMOKO
Serveuse en restauration at PellicanoServeuse en restauration at Pellicano
Kate Amasikomwan VictorKate Amasikomwan Victor
Caregiver, Special Needs at Pellicano Cooperativa SocialeCaregiver, Special Needs at Pellicano Cooperativa Sociale
Maria PattersonMaria Patterson
Office Administrative Assistant /Accounting Assistant at Pellicano ConstructionOffice Administrative Assistant /Accounting Assistant at Pellicano Construction