Jessie Bailey

· Coordinated and maintained electronic filing systems, ensuring accuracy of data entry

· Provided administrative support to the operations team, including scheduling meetings, booking travel arrangements and preparing presentations.

· Organized and tracked inventory levels of office supplies and equipment

· Communicated with vendors regarding orders, deliveries and invoices

· Processed purchase orders for departmental supplies according to company policy

· Maintained records of all communications with external stakeholders

· Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion

· Kept office equipment functional and supplies well-stocked to promote efficient operations

· Maintained records of all activity participation

· Collaborated with team members to ensure that all programs were successful and enjoyable for all involved

· Updated existing data

· Assisted with other tasks as needed or assigned by supervisor and manager

· Scanned documents into document management systems or databases

· Greeted visitors and provided them with assistance

· Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel

· Scheduled appointments for clients, customers, and other visitors

· Maintained a neat reception area by organizing materials and tidying up furniture

· Performed data entry tasks into various computer systems accurately and promptly

· Assisted in maintaining office supplies inventory by checking stock to determine inventory level anticipating needed supplies; placing orders for supplies; verifying receipt of supplies

· Managed all incoming mail distribution, courier services, faxes, and photocopying documents as requested

· Responded to inquiries from internal staff members regarding office operations issues such as mail delivery or office equipment maintenance

· Provided administrative support to staff members including typing letters, filing documents, and scanning and copying documents when necessary

· Processed customer payments using cash registers or point-of-sale terminals according to company policies and procedures

· Maintained an organized filing system of confidential client information in accordance with company policy