Jessie Huang

• Managed a diverse array of administrative tasks to enable the director to focus on higher-level responsibilities.
• Collaborated with other executive assistants within the organization to share best practices and streamline processes across departments.
• Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
• Assisted in budget management, tracking expenses to maintain fiscal responsibility within the department.
• Contributed ideas during strategy sessions which led to improvements in overall efficiency of departmental processes.

Projects Experience

1. Highett Common – Master-Planned Community (9.3ha, Multi-Stage Development)

• Supported the Director in key project functions, including land acquisition analysis, planning applications, and departmental budget control.
• Coordinated internal consultants and streamlined tender documentation processes, resulting in improved submission quality and efficiency.
• Introduced a milestone tracking system that reduced planning delays and enhanced team accountability.
• Collaborated with Development, Marketing & Sales, and Construction Managers to compile comprehensive board reporting materials.
• Supported board and executive meetings by preparing agendas, tracking action items, and producing investor-ready presentations and follow-up documentation.

2. Century City Glen Waverley – Retail Development

• Supported land acquisition assessments by preparing site analysis documents and collating due diligence inputs.
• Prepared comprehensive lease summaries for commercial retail tenancies, ensuring consistency across agreements.
• Coordinated tender submissions and managed consultant communications for fit-out review processes, contributing to timely project approvals.

3. 509 St Kilda Rd – Commercial Office Development

• Prepared detailed lease summaries and conducted fit-out review reports for both office and retail tenancies, ensuring compliance with leasing terms and design standards.
• Assisted with budgeting, invoice reconciliation, and cost tracking, improving financial visibility for the project team.
• Streamlined reporting processes, contributing to a 15% reduction in administrative overhead and improved internal efficiency.

4. 448 Brighton – Boutique development (17 apartments, 3 penthouses) | UDIA Award Winner 2021

• Coordinated the project through Due Diligence to Tender stage, ensuring timely delivery of key documentation.
• Liaised with consultants and internal teams to facilitate contract negotiations and tender evaluations.
• Supported project close-out during Settlement and Defects Period, managing purchaser communications and defect tracking.
• Contributed to delivery of an award-winning development, recognized with the 2021 UDIA Victoria Award for Medium Density.

5. Greenhills Rd – Residential Development (52 Townhouses)

• Supported settlement processes by coordinating purchaser communications, legal documentation, and handover logistics.
• Managed the defect reporting and rectification process, liaising between buyers, contractors, and consultants to ensure timely resolution.
• Provided administrative support during the sales phase, preparing contract packs and maintaining sales tracking logs to support revenue forecasting.

6. Springvale Rd, Glen Waverley – Residential Project (Early Stage)

• Assisted in land acquisition due diligence by preparing documentation, coordinating planning research, and engaging with key consultants.
• Supported the early-stage consultant tender process, including preparing tender briefs, managing timelines, and collating submissions for evaluation.
• Helped establish early project documentation frameworks to support streamlined coordination in later development phases.

• Maintained accurate project records and generated progress reports to support milestone tracking and informed decision-making.
• Improved team productivity by coordinating regular progress updates and fostering collaboration across departments.
• Managed project timelines and ensured key deliverables were met by aligning schedules with consultant inputs and internal approvals.
• Developed and maintained efficient documentation systems, streamlining administrative workflows and reducing reporting delays.
• Coordinated cross-functional teams to support seamless project execution across early planning and feasibility stages.

• Organized and maintained critical documentation for quick access, improving team productivity by reducing retrieval time.
• Streamlined administrative workflows, cutting paperwork processing time and boosting overall efficiency.
• Enhanced project execution by optimizing communication channels and deploying effective tracking systems, ensuring timely progress monitoring.
• Partnered with management and supervisors to coordinate operations, consistently meeting tight schedule targets and improving cross-team collaboration.