Jill Maddrell

• Implemented effective calendar management strategies, enhancing executive time efficiency for 4 executives across various domestic and international time zones.
• Oversaw comprehensive international and domestic travel logistics, ensuring seamless coordination and satisfaction.
• Managed personal and business expenses using Concur to enhance financial tracking.
• Facilitated onboarding and offboarding processes, ensuring smooth personnel transitions.
• Developed databases to organize critical information, improving accessibility and efficiency.

• Streamlined complex calendar management and prioritization for Dean of Public Health enhancing the Dean's productivity.
• Monitored and organized executive Dean's email accounts for efficiency.
• Delivered high-level administrative support by drafting memos and editing communications on behalf of Dean.
• Assembled briefs and input notes for daily meetings with Dean.
• Facilitated comprehensive domestic and international travel planning.
• Managed personal and business expenses for the Dean, ensuring accuracy and compliance.

Managed executive calendars, prioritizing conflicting requests for optimal efficiency.

• Monitored and organized executive email accounts to ensure timely communication.
• Provided high-level administrative support, including email composition, memo drafting, and communication preparation.
• Maintained comprehensive corporate records, ensuring accuracy and accessibility of documents and reports.
• Coordinated complex travel arrangements for domestic and international business trips.

• Managed an administrative team of 10-12 employees across reception, mail room, and office operations.
• Coordinated complex schedules and logistics for travel and meetings for three executives.
• Organized executive travel, accommodations, and meeting agendas efficiently.
• Handled catering, decorations, and guest logistics for various corporate events.
• Developed project timelines, allocated resources, and coordinated efforts to achieve targets.
• Drafted and proofread professional correspondence and reports.
• Re-structured facilities departments across multiple offices nationwide to improve efficiency.
• Negotiated preferred rates for hotels and airlines, reducing travel expenses significantly.

• Established and promoted boutique talent management firm from inception.
• Coordinated departmental logistics, including travel arrangements, scheduling, and client appointments.
• Facilitated communication between President and external parties such as clients and producers.
• Maintained detailed calendar for President, ensuring awareness of all client activities.
• Managed phone communications, including call sheets and contact lists.
• Developed comprehensive itineraries for events, screenings, and openings for President.
• Oversaw client matters related to events, ensuring seamless execution.
• Handled bookkeeping, contract coordination, and general office management.

• Company Overview: Beverly Hills, CA
• Beverly Hills, CA

• Company Overview: Beverly Hills, CA
• Beverly Hills, CA