Joanne Dunn

Manage Payroll, Accounts Payables and Receivables.

Payroll

• Manage end to end payroll processes ensuring accuracy and compliance with Australian payroll legislation, company policies, Awards and EBA's.
• Management of PAYG, Payroll Tax, STP, Superannuation, EOFY payment summaries, child support and other deductions and entitlements
• Generate and provide regular reports to Finance team including General Ledger Journals, leave liabilities, leave movements, EOM reports.
• Liaise, design and build ADP EmpLive Time & Attendance rostering system inline with company Enterprise Agreement with external stakeholder
• Support HR Department by generating and providing annual WGEA payroll data in readiness to upload to WGEA Reporting Portal
• Manage Payroll Audits with external stakeholder
• Maintain annual remuneration and STIP (Short Term incentive Plan) files

Accounts Payables and Receivables

• Managed a team of accounts payable and receivable officers, providing guidance and support for optimal performance.
• Support organizational cash flow management by providing timely data on outstanding payables and receivables balances as needed during planning cycles.
• Managed a high volume of invoices, maintaining accurate records and ensuring prompt payments to vendors inline with payment terms.
• Managed Flexi Purchase Credit Card processes and expenses
• Ensured timely payments from clients through effective communication and proactive followups.
• Posted customer payments by recording payments, and credit card transactions.
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Business Systems

• Liaise, design and build Cornerstone on Demand HRIS with external stakeholder. Modules built and implemented included Masterfile, Recruitment [advertising and onboarding through to offboarding] Setting Goals & KPI's, Performance Reviews & Development Plans, Succession, Remuneration and Compensation.
• Successfully launched first iteration of Cornerstone on Demand HRIS to the business resulting in greater employee engagement and eagerness to thrive and achieve

Payroll

• Team Lead - Payroll Officer
• Manage end to end payroll processes ensuring accuracy and compliance with Australian payroll legislation, company policies, Awards and EBA's.
• Management of PAYG, Payroll Tax, STP, Superannuation, EOFY payment summaries, child support and other deductions and entitlements
• Generate and provide regular reports to Finance team including General Ledger Journals, leave liabilities, leave movements, EOM reports.
• Streamline onboarding/offboarding processes of team members resulting in cost and time efficiencies
• Support HR Department by generating and providing annual WGEA payroll data in readiness to upload to WGEA Reporting Portal
• Manage Payroll Audits with external stakeholder
• Maintain annual remuneration and STIP (Short Term incentive Plan) files

• Manage end to end payroll processes ensuring accuracy and compliance with Australian payroll legislation, company policies, Awards and EBA's.
• Management of PAYG, Payroll Tax, STP, Superannuation, EOFY payment summaries, child support and other deductions and entitlements
• Generate and provide regular reports to Finance team including General Ledger Journals, leave liabilities, leave movements, EOM reports.
• Manage ADP Ezlabor Time & Attendance rostering system inline with company Enterprise Agreement
• Support HR Department by generating and providing annual WGEA payroll data in readiness to upload to WGEA Reporting Portal
• Manage Payroll Audits with external stakeholder
• Maintain annual remuneration and STIP (Short Term incentive Plan) files
• Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
• Coordinated new hire and termination processes to facilitate smooth operations.
• Responded to employee inquiries to provide assistance with payroll-related questions.

• This role requires management of end to end payroll processes, ensuring regulatory and compliance requirements are met including PAYG and Payroll tax, STP, superannuation, interpretation of EBA and Modern Awards and OH&S Committee Representative
• Responsibilities include: management of onboarding and offboarding of employees, processing weekly and monthly payroll, PAYG, Payroll Tax, Superannuation, calculation of terminations, knowledge of EBA and Modern Awards, together with management of leave balances, leave liabilities and time & attendance
• Manage the project and planning of initiation of alternative payroll software provider
• Chair monthly meetings with payroll software provider to establish process and cost efficiencies
• Responsible for Single Touch Payroll implementation
• Continuously improve payroll processes and procedures
• Carried out full Payroll audit resulting in recommendations for enhancement
• Efficiently process weekly and monthly payroll in line with Modern Awards and EBA allowing for RDO’s, annual leave and personal leave and upload the file to payroll provider
• Process PAYG, Payroll tax and superannuation according to regulations ensuring compliance
• Analyse and prepared payroll reports for senior executives for Board Reports
• Maintain employee time and attendance together with external labour hire attendance and invoices
• Generate labour reports to identify cost of goods packaged on a daily basis
• Representative on the Occupational Health and Safety Committee
• Maintain Organisation Structure

• This Senior Finance role is an extremely diverse role requiring; supervision of the Office Manager, management of all financial functions including Cash flow, Month end reporting, quarterly BAS reporting; end to end payroll for up to 70 employees, full function of Accounts Payable and Accounts Receivable, Collections, Progress Claims and RCTI’s
• Responsibilities include: management and analysis of the cash flow on a daily basis; bank account and credit card reconciliations of 3 entities; General Ledger and Balance Sheet reconciliations; provide financial reports to the Director; quarterly BAS Reporting, full function of HR/payroll in conjunction with the EBA including weekly processing of timesheets, leave entitlements, terminations, PAYG, Payroll Tax, Superannuation, Protect, CoInvest; all aspects of Accounts Payable and Accounts Receivable; purchasing, petty cash and support the Project Managers with Progress Claims, RCTI’s and Reverse & Replace invoices
• Developed procedures to enhance operational efficiency and functionality
• Accurately reconcile general ledger and balance sheet accounts, process journals
• Accurately reconcile accounts for quarterly BAS and month end reporting ensuring zero variance
• Maintain the company’s cash flow ensuring debtor payments are received according to contract payment terms and collection process, creditor payments are processed on a weekly basis according to payment terms and payroll and taxation requirements are allocated accordingly
• Reconcile bank accounts for 3 entities and credit card reconciliations
• Efficiently process weekly timesheets in line with the EBA allowing for RDO’s, annual leave, leave loading, carer’s leave and upload the file to the bank
• Enhanced personnel filing system
• Reconcile and process payment for superannuation, Protect and CoInvest on a monthly/quarterly basis
• Enter PAYG withholdings payable and process payment monthly
• Enter and allocate up to 300 invoices to purchase orders weekly, reconcile creditor statements
• Maintain spreadsheet for rebate claims according to purchase orders and invoices
• Process Reverse & Replace invoices according to RCTI’s ensuring accurate company income

• This managerial role required organisation and coordination of the office operations and procedures, together with all finance functions
• Responsibilities include: Managing weekly staff meetings; Profit & Loss, Balance Sheet and Account Reconciliations; full function of Accounts Payable, Accounts Receivable and Debt Management; end to end weekly and fortnightly payroll, contracts, superannuation, payroll tax and leave entitlements
• Carried out a full HR/Payroll review resulting in recommendations for enhancement, these were introduced immediately
• Developed and implemented HR policies and procedures
• Generated ATO Superannuation Clearing House file to upload employer contributions
• Reduced company debtors by at least 50%

• This role is diverse involving full function of payroll for up to 150 staff, superannuation, all aspects of Accounts Payable, credit card and bank account reconciliations, support to Accounts Receivable and general reception/office administration duties
• Responsibilities include: General Ledger maintenance and trial balance, Profit & Loss and Balance Sheet reconciliations; end to end fortnightly payroll including leave and termination entitlements, superannuation, payroll taxation and PAYG.; full function of Accounts Payable including processing of a minimum of 100 invoices daily; creditor statement reconciliations; management of credit card and bank account reconciliations, financial report management, journals, invoicing and purchasing, processing international telegraphic transfers
• I was also required to assist Accounts Receivable with invoicing and receipting school related fees including CSEF, subject selection evenings and debt management
• Support the Operations Manager with financial functions of the College such as budget preparation, distribution of monthly financial reports to the Leadership team and faculty learning leaders and end of month /financial year processes
• Accurately processed all payroll functions in a timely manner
• Administered staff credit cards according to policies and guidelines ensuring accurate monthly accounting
• Ensured all invoices were processed according to creditor payment terms
• Developed and executed a debt management process, arranging payment plans with strict monitoring resulting in significantly reduced debts

• Responsible for HR functions, Payroll, Superannuation, Accounts Payable and debt management
• Responsibilities included: full Payroll functions such as Employment contracts, weekly payroll, superannuation, monthly Balance Sheet and Profit & Loss reports, account reconciliations, debt management, daily banking, management of loan accounts and insurance policies, and petty cash
• I was also required to assist the Marketing Officer with arranging expos and shopping centre exhibitions
• Established and implemented finance policies and procedures in accordance with the business guidelines, together with relevant supporting documentation

• My responsibilities included: staff management; leadership and team effectiveness skills; employment; management of student enrolment processes, management of full function of accounts payable, accounts receivable, debt collection management; excellent focus on the importance of data integrity and providing and receiving feedback
• Developed office procedures and systems to enhance operational efficiency
• Managed and processed online applications for 2250 bedrooms across Bundoora and Bendigo campus’, including residential offers, contracts, arrivals and departures
• Achieved close to 100% occupancy
• Together with the finance team, full function of Procurements; Accounts Payable - processed a minimum of 500 creditor invoices monthly in-line with creditor payment terms; Accounts Receivable - generated and distributed more than 2200 student invoices monthly, and Payroll
• Administered control of debtors portfolio of 22 million annually ensuring timely collection thereby significantly reducing debts
• Reconciled staff credit cards monthly according to guidelines
• Co-developed an online student departure notification resulting in the escalation of bond refunds being processed in a timely manner
• Manage La Trobe International partnerships with USA for exchange students requiring accommodation