Jodi Clarke Rivers
Sydney
Summary
Highly organised and motivated Legal Secretary / Legal Assistant with extensive experience supporting Partners and senior lawyers in top-tier and mid-tier Australian and international law firms. Strong capability in billing, document production, matter management and legal administration—all directly aligned with the ANZSCO Skilled Occupation 521212 (Legal Secretary). After 10 months travelling Southeast Asia, I relocated to Australia and quickly integrated into fast-paced legal environments, demonstrating adaptability, professionalism and cultural awareness.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Legal Secretary
Turks Legal – General Insurance Team
03.2025 - Current
- Provide high-level administrative support to two Partners and six lawyers in a busy General Insurance practice (aligned with ANZSCO 521212 duties).
- Manage extensive monthly billing, WIP reports, draft invoices and finalisation of bills.
- Maintain and organise legal files, court documents, briefs and correspondence.
- Coordinate diaries, meetings, matter timelines and travel arrangements.
- Work collaboratively with other legal assistants to ensure department-wide workflow efficiency.
- Adapted quickly to Australian legal systems, demonstrating strong initiative and reliability.
Administrative Assistant
Apex Property Holdings Ltd
09.2022 - 01.2025
- Maintained commercial property administrative records including meter readings, tenant payments and compliance tracking.
- Migrated operational data to OneDrive, improving efficiency and accessibility.
- Ensured tenants met compliance requirements such as PAT Testing and Fire Risk Assessments.
Legal Secretary
Latham & Watkins LLP (Top-Tier Law Firm) – Corporate Department
08.2022 - 10.2023
- Supported two Partners and five Associates in a top-tier corporate department.
- Covered for a Senior Partner communicating primarily in French and German.
- Delivered accurate, high-volume document management and administrative support under pressure.
Legal Secretary
Ropes & Gray International LLP (Top-Tier Law Firm) – Data, Privacy & Cybersecurity
07.2018 - 07.2022
- Supported Partner (Practice Group Leader), Counsel, Senior Associates and wider team.
- Coordinated team meetings, schedules, onsite/offsite rotas and leave.
- Completed trainee rotations in Government & Enforcement, Corporate and Finance.
- Took on increased responsibility upon joining the Data team as a full Legal Secretary.
Trainee Legal Secretary
Ropes & Gray International LLP (Top-Tier Law Firm) – Data, Privacy & Cybersecurity
07.2017 - 07.2018
- Supported Partner (Practice Group Leader), Counsel, Senior Associates and wider team.
- Coordinated team meetings, schedules, onsite/offsite rotas and leave.
- Completed trainee rotations in Government & Enforcement, Corporate and Finance.
- Took on increased responsibility upon joining the Data team as a full Legal Secretary.
Education
CILEx Legal Secretaries Diploma Level 3 - Business
Palmer's College
01.2017
Skills
- Complex diary management, meeting coordination and international travel arrangements
- Preparation, editing and formatting of confidential legal documents, contracts and court materials
- Electronic and hard copy filing, archiving and document organisation
- Communication with clients, internal stakeholders and third parties
- Preparing presentations, agendas and departmental workflow schedules
- Timesheet and expense entry for fee earners
- Full billing cycle including WIP, narratives, invoice drafting and finalisation
- Audio typing and copy typing (65 wpm)
- Expert Entity & Billing, Teams, Caseflow, NSW Online Registry, Word, Excel, PowerPoint, Outlook, Change Pro, Chrome River, Intapp, iManage, BIM, 3E Workspace, Elite 3E, Kiteworks, Zoom, Visio, Adobe, DocXtools, InterAction, Data Rooms
Certification
Microsoft Office Specialist Expert – Word 2016 (Expert), June 2020
Timeline
Legal Secretary
Turks Legal – General Insurance Team
03.2025 - Current
Administrative Assistant
Apex Property Holdings Ltd
09.2022 - 01.2025
Legal Secretary
Latham & Watkins LLP (Top-Tier Law Firm) – Corporate Department
08.2022 - 10.2023
Legal Secretary
Ropes & Gray International LLP (Top-Tier Law Firm) – Data, Privacy & Cybersecurity
07.2018 - 07.2022
Trainee Legal Secretary
Ropes & Gray International LLP (Top-Tier Law Firm) – Data, Privacy & Cybersecurity
07.2017 - 07.2018
CILEx Legal Secretaries Diploma Level 3 - Business
Palmer's College