Josépha Paunot

Lead role responsible for the planning, administration and delivery of a range of events, prize giving and functions for the largest faculty (Medicine and Health)

Responsibilities

• Design and deliver high-level events (in-person, hybrid and online) for a variety of audiences
• Plan work activity and resolve problems with committees, applying knowledge and experience of project management good practice
• Raise brand awareness and drive organic engagement with staff, students and partners through creation of communication materials and strategic additions to the Sharepoint platform (web)
• Establish clear objectives and goals for each event, measuring and monitoring results to track impact
• Collaborate with a wide range of stakeholders, from providing expert advice to Faculty executives to leading a team of student ambassadors

Achievements

• End to end delivery of the all-staff faculty hybrid meetings, supervising the creation and organisation of a custom Drag Trivia over 3 precincts (400 participants) in collaboration with the Executive leadership team
• Successfully directed and handed out an all-inclusive customised event package solution for 4 precincts to singly deliver concurrently over 4 days as part of R U Ok Day week (catering, coffee, mental health support, activities)
• Revision and optimisation of our team processes and creation of templates and step-by-step guides

Business School student recruitment consultant, overseeing domestic and international UG and PG activations, project management and reporting

Responsibilities

• Dispense expert recruitment advice to the Business School
• Facilitate domestic and international activations for Business (online and in-person) for undergraduate and postgraduate prospective students
• Compile Power Bi data for regular Faculty reporting
• Assist in the production of course reviews, event briefs, project plans, promotional material for academic stakeholders
• Act as the main point of contact between prospective students, the student centre, other recruitment teams and the Business Faculty
• Collaborate closely with the Business marketing team to promote recruitment activities

Achievements

• Data Governance - refined the weekly Faculty reports and delivered 2 major course reviews
• Autonomously prepared and hosted numerous domestic and international webinars, managing Slido and Q&A
• Facilitated online sessions for various audiences (prospective students, graduates and post-graduates) with high level speakers (Professors and Degree Directors)

In collaboration with Faculties and student services, design and deliver strategic programs and projects aiming to reconnect our alumni and supporters with the University community and generate leads for philanthropic cultivation

Responsibilities

• Project mapping, planning and delivery (60 events per year)
• Provide strategic advice and support for alumni engagement and programs to key stakeholders (Deans, heads of school and school managers)
• Data analysis and reporting to generate leads
• Initiate and cultivate relationships with graduates, supporters and donors across a portfolio of 3 Faculties
• Stepped up to take on managerial duties for a total of 12 months

Achievements

• Established expert for all alumni matters within the 3 Faculties
• Participated and facilitated over 115 events in the last 2 years
• Appointed Champion User Tester to roll out the new Salesforce CRM and train other staff members
• Researched and Selected 100 influential alumni for engagement
  opportunities
• Sparked genuine conversations with our supporters resulting in securing philanthropic leads for cultivation and gifts

Promoted to team supervisor after 6 months, overseeing the smooth running of operations from production to sales and assisting the site Manager with staff duties

Responsibilities

• In charge of preparing the office for opening and closing
• End of day reconciliation for cash and credit card payments
• Achieving sales target and delivering exceptional customer service in 3 languages
• Staff recruitment, training, rostering and covering for the office manager

Achievements

• Promotion to supervisor after 6 months
• Leading my team by example and giving encouragement, support and guidance
• Building and maintaining positive relationships with the Tour Guides' Office and the Opera House staff
• Learning basic Spanish and Mandarin to support all language teams

Signing up 60 vendors for our food market, recruiting 90 volunteers, guiding a young intern to enlist entertainers and assisting with operational management during the festival. Directly reporting to the CEO

Responsibilities

• Supervising administration, logistics and reaching vendor targets for Bastille Day Festival: signing contracts , collecting fees and event planning
• Successfully selling all market stall allocations and filling all entertainment acts (15 performer bands) for the entirety of the 3-day event
• Hiring and training a large team of volunteers for various event-specific functions and overseeing the set up of the entertainment program assigned to my French intern

Achievements

• Researching, cold-calling and pitching to over 100 hospitality professionals, signing up over 60 exhibitors for the Festival's food market
• Leading the volunteer recruitment campaign through designing and posting the recruitment ad, creating a roster and volunteer missions, organising briefing sessions with the support of our interns and negotiating special volunteer prices with some of our vendors
• Creating and implementing a Festival Stall Holder pack, including a food safety audit and a daily checklist
• Assisting with bump in/bump out and event delivery, leading to an attendance performance of over 0.5million visitors over 3 days