Administrative Assistant
World Literacy Foundation Australia
Melbourne, VIC
06.2024 - Current
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Assisted in recruiting and hiring processes by conducting phone screens, scheduling interviews, and completing reference checks.
- Prepared job postings for open positions on the company website and other job boards.
- Conducted exit interviews with departing employees to gather feedback about their experience with the organization.
- Compiled reports related to personnel activities such as attendance tracking, turnover rates, disciplinary actions.
- Responded to inquiries from current or prospective employees regarding human resources policies or procedures.
- Provided guidance and support to management team on various HR matters such as compensation packages or employee handbook updates.
- Updated employee database with changes in job title, salary information or contact details.
- Assisted in developing training programs for staff members.
- Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.
- Assisted with the review and reconciliation of payroll data, including timesheets, deductions, and other related information.
- Processed payroll for up to 30 employees weekly using specialized software.
- Generated employee paychecks and direct deposit payments in a timely manner.
- Maintained accurate records of employee time cards and attendance records.
- Calculated overtime wages and vacation accruals as required by state laws.
- Performed calculations to ensure accuracy of all salary payments.
- Reviewed employee tax forms to ensure compliance with federal regulations.
- Properly provide the staff hired, taking into account the type of project, activities to be carried out, and time. Ensuring that the standards established for this process are met.
