Jovenil Sulas Junior

• Event Space Setup & Coordination:

Oversaw the setup of various event spaces, including corporate suites, event center complex, general areas, and outdoor venues, ensuring all specifications were met for each space.
Managed layout designs, including the placement of furniture, seating arrangements, table settings (towels, runners, plates, cutlery, glasses), stage setups, and floor plan configurations for different event types (corporate, racing events, weddings, etc.).
Coordinated with other departments (catering, security, staff) to ensure the timely delivery of equipment and supplies, organizing them according to event needs.

• Team Leadership & Task Delegation:

Applied strong leadership and problem-solving skills to maintain team efficiency, organizing workflows and delegating tasks based on team members' strengths and experience.
Led the team in addressing any unexpected issues or last-minute adjustments, such as rearranging furniture, troubleshooting equipment issues, or fine-tuning event setups.
Fostered a collaborative environment by ensuring clear communication and providing guidance throughout the setup process, ensuring readiness before guest arrival.

• Customer Service & Problem Resolution:

Enhanced customer satisfaction by addressing inquiries, resolving concerns promptly, and finding effective solutions to any challenges that arose during the event preparation.
Responded quickly to on-site issues, ensuring minimal disruption to the event flow and guaranteeing that all setups were completed on time and to the client's satisfaction.

• Beverage Stock Control & Supply Management:

Managed beverage stock control, ensuring correct beverage packages were allocated for each event space.
Cross-referenced stock levels and replenished supplies (wines, spirits, beers, soft drinks) based on event-specific requirements to ensure availability and quality throughout the event.

• Logistical Coordination (Bump-In & Bump-Out)

Assisted with the unloading, transport, and placement of event supplies, overseeing the bump-in and bump-out process to ensure efficient use of time and resources.

• Planned all manner of corporate events, including trade shows, international meetings, corporate retreats, company outings, conferences, and others;
• Developing creative concepts for events, developing event marketing plans and materials;
• Managed all areas of events, from pre-planning, through the event day, and post-event activities;
• Negotiating contracts with vendors and supplier, also manage invoice/billing plan, accounts payable and receivable;

• Planned all manner of live marketing actions in partnership with public and private universities in 7 states (Brasilia, Rio de Janeiro, Sao Paulo, Curitiba, Florianopolis, Porto Alegre e Recife) with target in adults between 18 to 25 years old
• Event Coordinator of 2 annual platforms with JTI (Japan Tobacco International) and Next Bank with more than 300 actions/events per year, managing R$3 million average budget per year
• Negotiation with academic entities such as Student Associations and Athletic Centers to have access on their event meetings, sports training schedules, in order to find opportunities and attach live marketing actions on their events through sponsorship programs
• Coordinated logistics, finances, venue, preparation, promoters training, planning, and closeout of events
• Liaised with and supervised event staff, vendors, food caterers, servers, and other hired hands