Julia Jennings

• Provide support, guidance, and expert advice to stakeholders to shaping demand requirements.
• Develop strategic relationships with internal clients to understand their business requirements and ensure category management solutions are appropriate for their business needs.
• Analysis of spend and internal processes to identify opportunities for improvement.
• Collaborate with purchasing and accounts payables teams to improve procure to pay process efficiency and effectiveness.
• Lead supplier engagements to resolve disputes and eliminate performance issues.
• Support the development and management of a category sourcing program.
• Identify opportunities for savings and improvements of supply chain processes.
• Working on the company’s transformation project to improve effectiveness and efficiency of material management and supply chain, as well as supplier relationship management.
• Price and contract negotiations with suppliers.
• Supplier relationships Management.

• Ensuring ongoing and timely supply of goods and services for multiple mine sites (consumables, parts, Labour Hire, etc.).
• Problem Management - sourcing interstate for solutions to maintain constant supply, organizing hotshots or deliveries of parts via aircraft.
• Coordinating parts to meet planning requirements.
• Working closely together with the site Maintenance Manager/Area Manager to ensure accomplishment of projects and daily tasks.
• Processing purchase requisition, enquiring quotes and assuring correct cost coding and approval.
• Price negotiation, order processing and tracking/expediting of deliveries.
• Point of contact for Site Administrators, Stores and Superintendents for all purchasing and system queries.
• Training new staff in using the purchasing program and processes.
• Invoice verification, dispute management, and approval for payment.
• Involved in strategic planning and development of purchasing activities.
• Working in line with organizational policy and KPI’s.

• Supervising the Parts and Warehouse Team for the WA branch.
• Sales orientated focus with an emphasis on developing customers relationships, ensure the Parts team focuses on pro-active selling and customer satisfaction.
• Working close with the Branch Manager to develop new and existing part business and participate in and initiate active and effective marketing of the business in order to achieve increased parts sales.
• Leading the team to deliver efficient and effective management of stock – keeping service levels high and stock values down.
• Ensure that the distribution of tasks and procedures are developed and adapted to the relevant capacity requirements and employees’ ability.
• Achieving inventory KPI’s.
• Placing orders and ensure effective delivery of supply from the international warehouse or local supplier.

• Providing exceptional service to ensure timely and accurate delivery of Smith & Nephew Operational services to the Sales Support team to attain outstanding patient outcomes.
• Cross Divisional support within the Operations Department.
• Process and invoice customer orders, customer stock returns and credits within SAP.
• Extract, manage and control backorder reports on a daily base to ensure best customer optimal supply and to minimize WA customer exposure to backorders.
• Process hospital usage and consignment re-supply orders through to delivery.
• Track incoming items to ensure arrival dates concur with surgery dates.
• Troubleshoot customer queries and liaise with suppliers and customers regarding order and delivery issues.
• Inventory Control across different warehouses in Australia.
• Cooperation with Head Office divisions as required to effectively perform the operations assistant role.
• Maintain a working environment in accordance with the requirements of ISO 9001:2008, and as defined in the quality manual and associated quality procedures.

• Leading the procurement process through the commissioning of healthcare products and services administered by the organisation.
• Ensuring internal governance over the procurement of products and services required for the organisation.
• Market analysis through identification of alternative goods.
• Reporting and advising on opportunities to consolidate existing supply options.
• Reporting and advising on new or existing opportunities to enter into new or renegotiate existing supplier agreements.
• Qualification of new suppliers through quality auditing.
• Reporting on supplier performance.
• Analysis of spend with existing suppliers and negotiation of improved pricing.
• Reporting and advising on opportunities for category management.
• Identification of potential savings opportunities.
• Scheduled reporting on the above to the Procurement Manager.

Indirect Spend
• Managed categories which included but were not limited to: Marketing and Communication, Facility Service, Consultant and services, hard-and software.
• Point of contact for all purchasing inquiries, specialised in marketing (marketing flyer/brochures, product catalogues, event planning, giveaways, and product information management system).
• Processing internal purchasing requisitions which included sourcing, requesting quotations, supplier evaluation, price negotiation, order placing and tracking, and distribution to worldwide subsidiaries.
• Staff training for the internal purchasing system (onboarding program).
• Maintaining relationships between multiple stakeholders including Product Mangers, suppliers, distributors and sales and marketing teams.
• Delivering purchasing advice by taking part in corporate projects including planning, implementation, and evaluation stages.
• Reviewing of new and existing suppliers through quality auditing. Reporting of supplier performance to the management.

Direct Spend
• Assigned vendors for raw materials and catalogue products.
• Managing sourcing processes and strategies for production and central warehouse (HQ Basel/CH).
• Working closely with Product Managers to maintain master data, demand planning and PLM (Product Lifecycle Management), as well as cost and stock control.
• Contact person for international supplier of raw material.
• Monitoring of delivery dates and optimisation of ordering process.
• Ensure efficient supply chain management for production and warehouse.
• Focus on Stakeholder management (internally and externally).

• Ensuring customer service for assigned customers in the pharmaceutical industry (Novartis/Roche, etc.).
• Customer support, quoting, order acceptance and processing in SAP.
• Working closely together with Production Management to ensure quality of products.
• Monitoring of delivery deadlines, price calculation/forecasting, invoicing.
• Supporting sales force with customer projects.

• Providing biologicals and reagents to assigned customers for the development and manufacturing of pharmaceuticals.
• Ensuring the best customer service and being point of contact for all customer requests.
• Order processing and dispatch of materials and products.
• Purchaser of raw- and finished material, price and contract negotiation and price calculation, coordination of international shipping (import/export).
• General marketing, procurement of marketing/promotion material, organisation and attending of international exhibition, invoicing and accounting and website maintenance.

• Support of the real estate sales team, CEO and secretary.
• Creating exposes, online advertising and organizing viewings.
• Managing cost account statements of properties and leading annual meetings of owners’ associations.
• Support of building projects, contract negotiation with customers and contract preparation.
• Preparation of real estate offers and advertising campaigns.