Julia Palhares Gontijo
Chelsea Heights
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
6
6
years of professional experience
Work History
Centre Director
KU Children's Services
01.2024 - Current
- Streamlined office operations by implementing best practices for administrative tasks and procedures.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Managed communication flow, responding to inquiries and relaying important information to stakeholders.
Centre Director
Kids Club Murrumbeena
07.2023 - 01.2024
- Assisted in daily center operations, ensuring smooth workflow and adherence to policies.
- Prepared meeting agendas and minutes, facilitating effective discussions and follow-up actions.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently.
Assistant to the Director
Kids Club Murrumbeena
08.2021 - 07.2023
- Assisted in human resources functions such as recruitment, onboarding, and training coordination for new hires within the department.
- Prepared essential documentation such as contracts, invoices, memos, or meeting agendas under tight deadlines without compromising accuracy or quality.
- Enhanced the efficiency of the Director's daily operations by managing schedules, organizing meetings, and handling correspondence.
Office Administrative Assistant
My Insurance Broker
01.2020 - 07.2021
- Coordinated scheduling for meetings and appointments, optimizing time management for team members.
- Facilitated communication between departments, promoting collaboration and information sharing across teams.
- Coordinated office operations and maintained efficient filing systems.
Education
Diploma in Project Management
Greenwich English College
Melbourne, VICCertificate IV in Leadership & Management
Greenwich English College
Melbourne, VICBachelor - Translation Studies
Universidade De Brasilia
Brasilia, Brazil08-2017
Skills
- Administrative support
- Office management
- Schedule & calendar planning
- Expense reporting
- Strong problem solver
Timeline
Centre Director
KU Children's Services
01.2024 - Current
Centre Director
Kids Club Murrumbeena
07.2023 - 01.2024
Assistant to the Director
Kids Club Murrumbeena
08.2021 - 07.2023
Office Administrative Assistant
My Insurance Broker
01.2020 - 07.2021
Diploma in Project Management
Greenwich English College
Certificate IV in Leadership & Management
Greenwich English College
Bachelor - Translation Studies
Universidade De Brasilia
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