Julia Prokhorova
Summary
Dedicated and results-driven professional with a strong background in sport and recreation, complemented by extensive experience in advocacy and event management. Proven track record of successfully organising and executing impactful events while advocating for positive change within the community. Adept in fostering relationships with stakeholders, implementing strategic initiatives, and driving engagement to promote health, wellness, and inclusivity in sport and recreation.
Furthermore, possessing the necessary drive and determination required to succeed both in a challenging team environment and in autonomous support roles. A motivated and highly competent self-starter with excellent time management and organisational skills. An exceptional communicator with a high level of integrity and the ability to build lasting business relationships and work efficiently with clients, colleagues, management and stakeholders to meet and exceed business goals and objectives.
Seeking to leverage my experience in advocacy and event coordination to contribute to the growth and success of the sport and recreation department.
Overview
9
9
years of professional experience
Work History
Advocacy- Campaigns, Events and Engagement Officer
Brimbank City Council
11.2021 - Current
- Developed and implemented advocacy campaigns focused on Brimbank City Councils advocacy priorities including, Melbourne Airport Third Runway and the 'Fix the Calder' Campaign.
- Developed the Brimbank Advocacy Plan 2022 and the Brimbank Advocacy Plan 2023-2025.
- Collaborated with partner organisations to amplify advocacy efforts and achieve collective impact.
- Prepared briefs for Mayors ahead of meeting with members of parliament.
- Generated reports detailing findings and recommendations on advocacy priorities.
- Responded to various MP offices and resolved enquires.
- Collaborated with internal and external stakeholders to achieve advocacy outcomes.
- Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
- Compiled hundreds of MAV and ALGA motions and provided officer recommendations ahead of the MAV conference and ALGA National General Assembly.
- Planned and executed a range of events, including round table dinners, launch of the Memorandum of Understanding with Victoria University, community rallies and networking evenings.
- Supported the LeadWest alliance in advocacy for Melbourne's west.
- Proved successful working within tight deadlines and a fast-paced environment.
- Worked effectively in a fast-paced environment.
- Attended personnel meetings and training sessions to improve skills and learn new policies and procedures.
- Addressed public questions, complaints and requests and provided necessary assistance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
Event Support Officer
Wyndham City Council
10.2019 - 11.2021
- Develop event concepts, themes, and objectives in alignment with the goals of local government.
- Coordinate aspects of events, including venue selection, permits, transportation and catering.
- Mitigated potential risks by proactively identifying potential issues and implementing appropriate countermeasures or contingency plans as needed.
- Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
- Assisted and managed ministerial events such as Sod Turns, Funding Announcements, Park Openings and Citizenship Ceremonies.
- Assisted in the implementation of Citizenship Ceremonies including the preparation of documents, liaising with conferees, confirming bookings, managing ID checks and seat allocations.
- Area Warden for major events such as Children's Week Picnic, State Rose & Garden Show, Australia Day, Park Lounge, BLINK and 24.
- Assisted in updating budgets, raising purchase orders and taking calls from internal and external stakeholders.
- Provide onsite event and administrative support including the preparation of all documentation and ensuring all risk and compliance documentation is ready.
- Management of various projects within the Stay Connected initiative during the COVID-19 period which aimed to keep Wyndham employees connected and improve wellbeing.
- Manage and maintain all event related assets including IT, equipment, uniforms, stationary, promotional material and signage.
- First point of contact to the community for all phone and email queries.
- Coordinate team meetings and distribute minutes, promotional material and resident notification letters.
Child and Family Support Assistant
Wyndham City Council
10.2020 - 05.2021
- Responsible for all aspects of the kindergarten enrolment process; taking enrolments, lodging them into CRS, ensuring all documents are provided, running allocations weekly to place hundreds of families and assisting the kindergarten staff.
- Maintained accurate records of client interactions and progress updates to ensure efficient service delivery.
- Processed registrations, bookings and enrolments for all Wyndham kindergartens and ensure accurate and efficient administration is performed to support the department and community
- Data processing, collection and procurement
- Use various databases such as CRS, CNet and Technology One to document processes and information
- Complete allocations and offers on a weekly basis to meet the needs of the community and deadlines.
Event Coordinator
Max Events
09.2017 - 09.2019
- Event Coordinator responsible for planning, coordinating and executing various events for Melbourne Victory Football Club, Melbourne Storm, Melbourne Rebels, Football Federation Australia, Tribal Sports, AAMI Park, and Marvel Stadium.
- Developed event concepts, themes and objectives in alignment with the priorities of clients.
- Performed all project management tasks for large (1200 people) and small (100 people) events.
- Coordinated logistical aspects of events, including venue selection, permits, equipment rentals, transportation and catering.
- Completed all administrative tasks including raffle prizes, place cards, reserved seating allocations, memorabilia decoration, menus, and processing auction bid sheets.
- Coordinated with internal departments, external agencies, community groups, and local businesses to secure partnerships and support for events.
- Interacted with the public during Melbourne Victory game days to ensure maximum data collection through the promotion of activities and prize draws.
- Managed the corporate suites for Melbourne Victory games at Marvel Stadium, AAMI Park, and the GMHBA Stadium in Geelong.
- Managed and coordinated all invitations, ticketing, table allocations, run sheets, audio visual, catering, and entertainment for every Melbourne Victory home game Chairman's Function.
- Assisted in sport production roles for Melbourne Storm and Melbourne Rebels.
Customer Service and Events Coordinator
Western Region Football League
02.2015 - 09.2018
- Project managing all League events (up to 400 people) including Season Launches, Finals functions, Junior and Senior Best and Fairest Presentation, and Representative Team functions.
- Arranged venues and all event details such as décor, location, catering, ticket sales, invitees, seating plans, promotional material, and entertainment.
- Managed event budgets, tracked expenses, and negotiated contracts with suppliers to ensure cost-effective operations.
- Provided on-site support during events, match days, supported media and operations staff with day to day tasks.
- Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
- Enhanced operational workflows by maintaining well-organised documentation systems and updating records accurately as needed.
- Organised meetings for executives and coordinated availability of conference rooms for participants.
- Provided exceptional customer service, addressing and resolving issues or concerns to ensure customer satisfaction.
- Managed and coordinated representative team pre and post game functions for players and coaching staff.
- Assisted Media and Communications with filming and organising media events.
- Supported the Marketing Consultant with servicing sponsors and commercial partners.
- Ensured club trainers were accredited and registered to meet WRFL By-Laws and external compliance requirements.
- Collaborated with club staff and volunteers to support various initiatives and promotions.
Production Crew - Casual
Glue Content
02.2020 - 07.2023
- Manage sport activations during AFL and Soccer matches.
- Manage and support teams during the City2Surf event in Sydney and the Big Freeze event in Melbourne.
- Collaborate with internal teams, including stadium staff, club management, entertainment, mascots and participants.
- Communicate regularly with stakeholders and briefing parents and children.
- Provide training and support to staff, volunteers and club members involved in the activation.
- Collect and maintain accurate records of program participation, attendance and outcomes.
- Solicit feedback from stakeholders and participants to identify strengths and areas for improvement.
Education
Bachelor of Sport and Recreation Management -
Victoria University, Footscray Park
VIC, Footscray Park01.2014
Bachelor of Business (Marketing) -
Victoria University, Footscray Park
VIC, Footscray Park01.2014
High School Certificate -
University High School
Parkville, VIC01.2009
Skills
- Problem Solving: Capacity to identify challenges, anticipate obstacles, and develop solutions to overcome barriers to success
- Time Management: Strong time management skills to create and adhere to timelines, schedules, and deadlines, ensuring everything runs smoothly and on time
- Project Management: Initiating, planning, executing, monitoring, controlling and closing projects to deliver them on time, within budget, and according to specifications
- Contract Negotiation: Strong negotiation skills to secure favourable contracts, pricing and terms with vendors, suppliers, and venues while staying within budget constraints
- Attention to Detail: Meticulous attention to detail to oversee all elements of a project
- Supplier Liaison: Managing relations and communication with suppliers to ensure smooth and effective collaboration with suppliers
- Complaint Resolution: Effectively address and resolve issues, concerns, or grievances raised by individuals or groups
- Stakeholder Management: Ability to build and maintain relationships with key stakeholders, including government officials, community leaders, community and advocacy groups and suppliers
- Policy Analysis: Ability to analyse policy issues, understand relevant legislation and regulations, and assess implication on various stakeholders
- Communication Skills: Strong written and verbal communication skills to effectively articulate key messages, advocate for positions, and engage with diverse audiences including stakeholders, and public
- Research Skills: Proficiency in conducting thorough research to gather data to support advocacy efforts
Professional Attributes
- Communication Skills: An articulate communicator with an appreciation for the different communication styles required when working with colleagues, clients, and management.
- Collaborative Leadership: A strong and innovative leader with the ability to effectively guide and support staff members in achieving success.
- Team Oriented: An integral and valuable member of any team, a strong contributor, as well as a confident and independent employee who can work unsupervised.
- Flexible: Comfortable with changing environments and situations, can support last-minute demands and changes.
- Reliable & Efficient: Experienced in high volume, fast-paced environments, and possessing an ability to handle multiple tasks simultaneously.
- Attention to Detail: Highly accurate, thorough, and meticulous.
- Initiative: Highly analytical with exceptional problem-solving skills and the ability to use initiative to resolve issues.
- Personable: Friendly and approachable with excellent ability to establish and maintain strong relationships.
References
Available upon request
Timeline
Advocacy- Campaigns, Events and Engagement Officer
Brimbank City Council
11.2021 - Current
Child and Family Support Assistant
Wyndham City Council
10.2020 - 05.2021
Production Crew - Casual
Glue Content
02.2020 - 07.2023
Event Support Officer
Wyndham City Council
10.2019 - 11.2021
Event Coordinator
Max Events
09.2017 - 09.2019
Customer Service and Events Coordinator
Western Region Football League
02.2015 - 09.2018
Bachelor of Sport and Recreation Management -
Victoria University, Footscray Park
Bachelor of Business (Marketing) -
Victoria University, Footscray Park
High School Certificate -
University High School
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