Summary
Overview
Work History
Education
Skills
Membership Of Professional Bodies
Hobbies and Interests
References
Timeline
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Julian Ryan

Julian Ryan

Richmond,VIC

Summary

A trusted Executive Assistant offering leadership and problem-solving support. Ability to make independent decisions and sound judgment calls to positively impact company success and growth. Extensively trained in varying roles across Office management, Operations, Acting CEO duties, Lead advisory and coaching. 10+ years working across both Public and Private Enterprise with an intimate knowledge of process implementation, fundamentals to company growth, and creating excellent workplace culture.

Overview

11
11
years of professional experience

Work History

Executive Assistant to the Chief Executive Officer

Foxcorp Australia Pty Ltd
01.2018 - Current
  • Right hand to the CEO: Attend all meetings with the CEO, give feedback on all matters concerning clients, investors, staff, problems, speech writing, and potential business dealings. Assistance also given to the CEO in their personal life from relationships, difficult conversations, travel arrangements, PR events, and day-to-day decision making.


  • Acting CEO: I have been called upon to run the company when our CEO is oversees. In this instance I carry out processes across departments, execute and convey instructions, represent the CEO at meetings with lawyers, accountants, clients, and investors etc. It is my responsibility to deal with issues that arise and steer the company in the direction that our CEO has established.


  • Coaching: Work with the mindset of our CEO and staff members and guide them in their own journey at Foxcorp. Provide a safe space and sounding board for them to be heard, and allow them to embrace their creativity in the workplace. Develop perspectives, situational awareness, interpersonal skills, and new ideas.


  • Ensure process is implemented: Successfully created a Google docs and Google sheets team database for cross communication and collaboration. Designed functional reliable routines and reporting mechanisms that keep the CEO alert to what is happening on a daily basis in "real time."


  • Liaise with consultants, contractors, and investors: Often when the CEO is unavailable I will handle calls and emails with the above parties. Ability to communicate effectively and politely, whilst managing time and other tasks rigorously.


  • Key player in scaling the business: Proudly involved to have to assisted the CEO and team to amassing a property portfolio which boats over $250 Million in commercial and residential value. When I came onboard in 2018, there was no proper system and process, and our core team was made up of 3. Since my involvement we have hired over 9 full time staff and built a team of 27 external consultants. To date, the company and its various subsidiaries holds over 1400 parcels of land and is funded by all 4 major banks as well as private equity funds.


  • Successful in numerous VCAT cases: Source key data and discovery for preparing cases often against Local Government in order to acquire permits to sub-divide land and build dwellings. Pull the team together to arrange face-to-face meetings with lawyers, arborists, engineers, and expert witnesses to build the best case possible and ensure the CEO is fully briefed by all professional bodies.


  • Assisted in setting up office in Las Vegas, Nevada USA: Traveled with the CEO in 2019 to assist in joint venturing with RNE Partners Las Vegas to create a staffing solutions and event management company. As well as this achievement, we launched Foxcorp USA which was a luxury automobile and boat hire company which hosted events at venues such as Hakassan nightclub.

Marketing & Events Manager

Catholic Education Melbourne
01.2013 - 12.2017
  • Chair of the Event Management committee: Took all minutes from the meetings and assigned the actions. Arranged all meetings and set agenda's.


  • Lead liaison for Children's concert in the Treasury Gardens (circa 2000 kids in attendance): Head contact for bump in / bump out arrangements with contractors supplying infrastructure for events. Handled all communications, logistics, and problem solved issues that arose before, during, and post the event.


  • St Patrick's Day Dinner: Organised the annual St Patrick's Day Dinner which was hosted by the Executive Director for approx 700 guests at the Park Hyatt Melbourne. Tasks involved included guest lists, RSVP's dietary requirements, AV & Stage production, rundown for the evenings events and meal times. Head point of contact for the event management and catering team at Park Hyatt.


  • Software booking system: Successfully implemented 'Smart fleet' software system for car pool booking system and streamlining processes. Carried out negotiation with software sales representatives and handled tender process.

Deckhand

Alloy Yachts 'Kokomo' Luxury Sail Yacht
06.2017 - 12.2017
  • All deckhand duties
  • Full wash down of yacht
  • Provide support to fellow crew and captain
  • Provide friendly service for on-board guests
  • Assisting in restoration of yacht
  • Receiving positive feedback from guests
  • Traveling to Spain for work duties
  • Assisting in creating a great team culture.

Education

No Degree - Coaching

Co-Active Training Institute (California)
Online
11.2023

No Degree - Real Estate

Real Estate Industry Victoria
Camberwell, VIC
04.2018

BBA - Business Management

JMC Academy
Port Melbourne, VIC
11.2009

High School Diploma -

Xavier College
Kew, VIC
12.2003

Skills

  • Can assess situations from a CEO viewpoint
  • Ability to read a room
  • Gain & Sustain trustful working relationships
  • Exceptional communicator
  • Strategically minded
  • Mediation / Conflict resolution
  • Professionally trained CTI coach
  • Problem solving under pressure
  • Multitasker
  • Emotionally regulated: Don't take it personally, just get it done

Membership Of Professional Bodies

  • Melbourne Cricket Club (MCC).

Hobbies and Interests

  • ASX (Australian Stock Exchange): Trading shares and observing small cap stocks within the lithium sector, etc.
  • Brazilian Jiu Jitsu Blue Belt: Passion for mixed martial arts and the history of Brazilian Jiu Jitsu.
  • Chess strategy: I love the thinking behind chess and the importance of each 'move'. Chess has taught me many lessons that I have adapted to my life.
  • Music Production, 60's,70's,80's Rock n Roll history spanning from the American blues scene to the British invasion.
  • Film enthusiast: A particular appreciate for Scorsese films.
  • Coaching & Personal development: A passionate student of life coaching and mentality based coaching under the Co-Active Training methodology.
  • Proud father to 1 son born in October of 2023.

References

Available on request.

Timeline

Executive Assistant to the Chief Executive Officer

Foxcorp Australia Pty Ltd
01.2018 - Current

Deckhand

Alloy Yachts 'Kokomo' Luxury Sail Yacht
06.2017 - 12.2017

Marketing & Events Manager

Catholic Education Melbourne
01.2013 - 12.2017

No Degree - Coaching

Co-Active Training Institute (California)

No Degree - Real Estate

Real Estate Industry Victoria

BBA - Business Management

JMC Academy

High School Diploma -

Xavier College

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Julian Ryan