Juliana Gallon

▪ Undertake all aspects of the accounts payable process
▪ Provide training to all new staff on the use of the Basware and Frevvo systems

▪ Generate invoices and account statements
▪ Prepare a banking sheet for each banking deposit and ensure accurate allocation of receipts to the general ledger
▪ Undertake bank deposits as and when required
▪ Assist in event float preparation and reconciliation
▪ Maintain accurate records of outstanding debtors and provide regular reports for review and follow up

▪ Prepare daily bank reconciliation journal, ensure transactions allocate to accurate general ledger
▪ Prepare related bank reconciliation report to be reviewed and authorised
▪ Generate debtor invoices, and follow up outstanding payment.
▪ Collect and collate supplier invoices to ensure that they have been correctly coded and authorised

▪ Arrange organisational wide travel bookings
▪ Assist in placing the organisational stationary order
▪ Undertake other ad hoc administration duties
▪ Be the first point of contact for all suppliers and employees in relation to invoice enquiries
▪ Monitor and update the purchase order system when invoices are processed
▪ Process payments to all suppliers by EFT or Bpay on a weekly basis
▪ Reconcile all supplier statements
▪ Prepare monthly PO summary report
▪ Prepare cost analysis report as required
▪ Provide support in other accounting areas as required

▪ Resolved issues through active listening and open-ended questioning, escalating major problems to manager.

▪ Identified cost-saving opportunities by performing thorough expense analysis and implementing efficient practices.

▪ Enhanced budget management for various projects through detailed tracking and forecasting.

▪ Oversee accounts payable and receivable transactions.

▪ Improved financial reporting accuracy by streamlining data collection and analysis processes.

▪ Conducted ongoing reviews of program financial systems to assess cost control measures.

▪ Gathered and collected all financial information for business and verified accuracy in system.

▪ Trained team members on how to use company portal and ongoing support.

1-year position, Maternity Leave Coverage

▪ Generating rent and invoicing of clients as well as providing receipts for payment.
▪ Receiving board monies, donation monies and data entry into St Bart’s systems.
▪ Checking the compliance of the Bond lodgement and disposal processes and documentation.
▪ Accurate maintenance of clients rent records.
▪ Manage James Watson Aged Care Centre resident pension and expenses.
▪ Reconciliation of cash floats, activity floats for program areas, donation, trade debtor and security deposit.
▪ Generate reports on income as required to show trends in funding.
▪ Assisting the finance team across all positions as required, including leave coverage.
▪ Contribute and assist with the development of any policies, procedures, forms related to accounts in line with continuous improvement and quality.
▪ Process rent, tenant liability charges and payments.
▪ Generate the arrears report.

▪ End of month reconciliation and entries
▪ Assist in the preparation of the monthly IAS and BAS
▪ Preparation and administration of finance quotes and sales processing
▪ Develop and document processes and accounting policies to maintain and strengthen internal controls.
▪ Assist and back up various duties of the Area Manager and Finance Manager.
▪ Accounts Receivable administration
▪ Accounts Payable administration
▪ Fixed assets registration and depreciation account monthly
▪ Assist with other administrative duties as required

▪ Maintaining accounting and financial records across multiple platforms and transactions
▪ Review of balance sheets, with executive reports for business leadership
▪ Accounting of payments, income, assets, deferred, licenses, intangible assets and depreciation
▪ Reconciliation and registration of invoices and payments from abroad
▪ Reconciliation of national and overseas bank accounts
▪ Adjustments under International Financial Reporting Standard
▪ Review of expenses, income and taxes
▪ Preparation of monthly reports & analysis as required
▪ Registration and control of financial obligations
▪ Registration and control of leases

▪ Reconciled balance sheets and streamlined best practices for balance sheet processes.

▪ Conducted technical and analytical reviews of tax returns to check for accuracy and qualified deductions.

▪ Initiated comprehensive account assessments to check viability, stability, and profitability of business operations.

▪ Served as a key liaison between Finance and Operations teams, ensuring effective communication on budgetary matters and fostering cross-functional collaboration.