Julie Soekotjo
Summary
With a unique combination of experience in both medical and Defence administration plus customer service, I demonstrate excellence in managing information systems and providing sensitive support to a diverse range of clients and stakeholders.
Overview
20
20
years of professional experience
Work History
Acquired Brain Injury Transitional Rehab Service Princess Alexander Hospital, Department of Nursing Redland Hospital
07.2016 - Current
Allied Health
01.2016 - 07.2016
Mater Hospital
Brisbane
08.2015 - 12.2015
Radiology Alfred Hospital
05.2012 - 08.2015
School of Armour Department of Defence
06.2005 - 05.2012
- On-going (as pilot program) for 5 years
- Provide admin support across the department, which includes;
- Attend multidisciplinary meeting, minutes
- Ensure all staff are compliant for training purposes
- First point of contact for all queries
- Attend outpatient clinic appointments as reception
- Maintain office procedures and ordering office supplies
- Update and maintain the staff Roster
- Ensure staff are completing their leave forms via MyHR, once received I then review and approve
- Manage the recruitment process of the Allied Health staff, including interview organisation through to letter of offers
- Manage the bookings for both the fleet vehicles and for Room Bookings for staff
- Conduct Corporate mandatory training, ensure staff are compliant in all of their mandatories
- This was a temporary assignment to cover extended leave, my role was to;
- Provide administration support across the nursing department
- Attend meetings/minutes
- Ensured all the required paperwork was organised for the recruitment for nurses
- Liaise with staff across the hospital
- This was a temporary assignment I work closely with the Director of Allied Health; my role was to;
- Provide Administrative support for staff across the Department
- Maintain office procedures and systems, including records management and correspondence
- Arrange meetings, take and type minutes, and draft correspondence on a range of issues
- Coordinate the diaries of senior management staff
- As part of my role I work closely with the Director and Deputy Director and offered back up support to the Business Manager
- Primary contact for all of staffing recruitment
- Provided administrative support for medical staff at all sites of the Department including minute taking and agenda preparation
- Primary contact for the client complains and compliments
- Diary management for director and deputy director
- Developed a database for tracking medical legal and for Director’s patients
- Developed and monitor the Leave Calendar for all medical staff
- Cont’d
administration clerk for the Chief Clerk
School of Armour at Puckapunyl
09.2006 - 05.2012
- Day-to-day administration for the school
- Assisted the Chief Clerk with her duties
- Coordinator for the Defence Record Management System (DRMS) for the entire school
- Updated PMKeys—processing, amending and running reports, and administering leave, Routine
- Orders, Incident Reports, administrative statutory checks and administrative audits
- Achievements
- Performed acting duties for both the Chief Clerk and the Finance Manager in their absence when required.
Skills
- Completed Year 11 Technical
- College
- Delivers outstanding customer and stakeholder service
- Expert in Defence record systems
- Builds and maintains professional patient relationships
- Calm and outcome-focused in a crisis
- Enjoys working in diverse teams
- Coaches and mentors junior team members
- Takes a hands-on approach - gets the job done
- Models workplace protocols and procedures
- Practices legislative and WHS compliance
- Monitors and applies quality and continuous improvement
- Works independently and seeks expert advice
- Seeks ongoing professional development opportunities
- EMPLOYEEs
Timeline
Acquired Brain Injury Transitional Rehab Service Princess Alexander Hospital, Department of Nursing Redland Hospital
07.2016 - Current
Allied Health
01.2016 - 07.2016
Mater Hospital
08.2015 - 12.2015
Radiology Alfred Hospital
05.2012 - 08.2015
administration clerk for the Chief Clerk
School of Armour at Puckapunyl
09.2006 - 05.2012
School of Armour Department of Defence
06.2005 - 05.2012
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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References
- REFERENCES Mrs. Areti Kennedy Mrs. Joanne Greig ABI TRS Manager Administration Manager T direct: 07 3176 1151 T direct: 07 3176 7926 VOLUNTEER WORK
- Currently I am active in Foster Care services for children ranging in ages 3–15 years. I have been involved with this for approximately eight years. It is extremely rewarding being able to provide a stable and secure network for children to stay in and build relationships with.
- Advocate against domestic violence – “friends with dignity” programs
- Advocate for animal rescue welfare org.
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