Julie Harvey
Thomastown,VIC
Summary
Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Overview
33
33
years of professional experience
Work History
Office/Operations Mananger
Hoodlum Engineering Pty
08.2015 - Current
- Bookkeeping to Trial Balance
- Maintenance of Office and Factory
- Scheduling of works
- Rostering of staff
- Liaise with clients and external parties within the City of Melbourne and Commercial Clients regarding projects.
- Job costing
- Updating job files
- Reconciliation of progress claims for current works
- Invoicing and formatting of progress claims for clients
- Site Supervision
Administrator / PA to Infrastructure Divisional Manager
Citywide Service Solutions
12.2007 - 05.2014
- Administration Support Responsibilities
- Support Divisional Manger with day to day operations and diary management.
- Provide a high level of confidentiality and support.
- Compile and collate agendas for various meetings.
- Prepare papers and compile appropriate materials for meetings.
- Write and distribute minutes from meetings.
- Liaise with external companies to organising events and meetings.
- Manage Travel and Accommodation needs of company staff.
- Provide ongoing administration support to Business Unit Managers and staff.
- Liaise with staff to monitor and action any urgent requests.
- Assistant and support with any Projects within the Infrastructure Division and Head Office
- Financial & Budgeting Responsibilities
- Reconciling of all business expenses each month.
- Oversee debt collection for the Infrastructure Division.
- Processing of credit notes with relevant backing documents for auditing process.
- Cash receipting and reconciling of debtor accounts.
- Coordinate all administration processes including; invoicing, raising and receipting of purchase orders, monitoring Business Units budgets, return of purchase orders balances
- Collate and format financial reports for Divisional Manager.
- Staff Management Responsibilities
- Ensured all sub-contractors onsite were inducted, all insurance and public liability documents were current.
- Sourcing and purchasing of any equipment or new office furniture for the redevelopment.
- Liaise with external contractors and Architects on plans for projects.
- Induct and train new staff.
Administration/Accounts - Environmental Division
09.2006 - 12.2007
- Liaise with clients and external parties within the City of Melbourne regarding Waste Management.
- Support the office with any administration ad hoc requests and requirements.
- Manage various complaints from residents in a timely and professional manner.
- Process payment and enter all invoices and purchase orders
- Reconciling of debtors and creditors
Administrator/Payroll/PA
Strategic Security Management
02.2005 - 09.2006
- Managed all administration within the office; invoicing, papers for meetings, travel, data management, debt collection and reconciliation of accounts.
- Support the Directors in managing diaries and day to day office duties.
- Liaising with internal & external parties for meeting and events.
- Arranged the 24/7 Security roster around various organisations for Melbourne.
- Assist with day to day operational requirements.
- Process the payroll on a fortnightly basis for over 90 employees.
- Monitor and action all end of month accounts.
Projects Officer/ PA to General Manager
Epping Timber Joinery & Hardware Co. Pty Ltd
09.2002 - 11.2004
- OH&S Manager representative for the Company, attending meetings and workshops
- Writing and implementation of policies and company procedures
- Informing all employees of changes made to workplace policies
- Investigating and reporting on any workplace incidents
- Co-ordination of all aspects of Work Cover throughout the workplace
- Liaise with insurers, rehabilitation providers and medical practitioners
- Co-ordinate and action the return to work plan
- Monthly reporting on all Work Cover claims on and off site
- Purchasing of safety equipment and uniforms
- Induction of all new employees using various word programs to support staff training
- Human Resources representative
- Key laision with internal and external sales force, discussing and actioning sales figures, budgets and gross profit each fortnight
- The primary contact for all training programs
- Proactively support and assist Timber Manager
- Organisation of travel for various managers
- Organising all functions, liaising with external customers and guests
Accounts/Administration Department
08.1998 - 09.2002
- Processing of payroll for 25 staff
- Responsible for control of accounts receivable, payable, debt collection and reconciliation of accounts.
- Training new employee to department and overseeing receptionist and account clerk.
- Payment of work Cover claims.
- Daily till reconciliation, banking, cheques and EFT transactions.
- Conduct credit checks and liaise with suppliers for all new trade accounts.
- Purchasing all office supplies and sundry items.
- Coordinate the upgrading of new service pack to computer network system.
Account Manager
Harcor Security Seals Pty Ltd
12.1994 - 08.1998
- Managing major corporate accounts.
- Sourcing of new clients within Victoria and Tasmania.
- Quoting and tendering of contracts for government departments and multinational companies.
- Organised and manned trade shows to promote new security related products.
- Presentations to potential clients.
Sales Co-ordinator
08.1991 - 12.1994
- Solely responsible for sales orders, customer service and enquiries for Victoria, South Australia and Tasmania.
- Responsible for control of accounts receivable, reporting monthly to head office.
- Controller of all incoming stock for Victoria.
- Proactively and efficiently support the sales team and the southern regional manager.
- Prepare all documentation for sales quotes and contracts.
Education
Year 11 – Lakeside High School -
OH&S For Representatives -
01.2011
Office 2007 – New Features -
01.2010
OH&S for Supervisors and Managers -
01.2003
Certificate lll In Tourism -
01.2001
Bookkeeping to Trial Balance -
01.1999
Professional Selling & Negotiating Skills -
01.1994
Skills
- Organizational Leadership
- Office Administration
- Staff Training
- Document Management
Professional Development
- Microsoft Applications
- Internet Explorer (Outlook)
- Great Plains
- Pay Global
- Asset Master
- MYOB
- Quickbooks
- Attache Payroll
- Unix Systems - Pro Stix
Attributes
- Self-motivated, with strong initiative to improve processes
- Committed to achieving results and working towards ways to improve
- Well-developed organisational and interpersonal skills
- Quick to gain new skills and a very strong desire to learn
- Solid commitment to my role, employer and results
- Ability to work effectively as part of a team or alone
- Enjoy the prospect of learning new skills with loyalty, dedication and integrity
Timeline
Office/Operations Mananger
Hoodlum Engineering Pty
08.2015 - Current
Administrator / PA to Infrastructure Divisional Manager
Citywide Service Solutions
12.2007 - 05.2014
Administration/Accounts - Environmental Division
09.2006 - 12.2007
Administrator/Payroll/PA
Strategic Security Management
02.2005 - 09.2006
Projects Officer/ PA to General Manager
Epping Timber Joinery & Hardware Co. Pty Ltd
09.2002 - 11.2004
Accounts/Administration Department
08.1998 - 09.2002
Account Manager
Harcor Security Seals Pty Ltd
12.1994 - 08.1998
Sales Co-ordinator
08.1991 - 12.1994
Year 11 – Lakeside High School -
OH&S For Representatives -
Office 2007 – New Features -
OH&S for Supervisors and Managers -
Certificate lll In Tourism -
Bookkeeping to Trial Balance -
Professional Selling & Negotiating Skills -
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