Summary
Overview
Work History
Education
Skills
References
Timeline
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Julie Koppen

Tallebudgera,QLD

Summary

Enthusiastic and reliable professional with an extensive background in business administration and demonstrating a high level of ownership and initiative. Possessing exceptional work ethic and desire to go above and beyond to exceed company expectations. Offering knack for building productive working relationships. Successful in fast-paced, deadline-driven environments to manage goals and team development. History of thriving in team-oriented environments.

Overview

19
19
years of professional experience

Work History

Administration Coordinator

H&DM Solutations
Sydney/Gold Coast, Qld
03.2014 - 06.2023
  • Answered incoming calls and emails, responding to inquiries and providing information as required.
  • Organized and maintained filing systems for documents such as contracts, invoices, reports.
  • Developed effective procedures for data entry, document control and record keeping.
  • Prepared correspondence such as letters, memos, faxes and emails.
  • Gathered, entered and updated data to maintain departmental records and databases.
  • Updated databases with contact details of customers or other stakeholders.
  • Compiled statistical data from various sources into meaningful reports.

Distribution Manager

CropSmart
Sydney, NSW
12.2013 - 12.2014
  • Developed and managed logistics strategies to improve the efficiency of operations.
  • Monitored inventory levels and initiated re-stocking processes when necessary.
  • Created reports to track shipment progress, delivery times, and costs associated with transport.
  • Analyzed data to identify trends in customer demand and adjusted supply chain accordingly.
  • Coordinated with suppliers to ensure timely deliveries of goods.
  • Ensured compliance with government regulations related to freight forwarding activities.
  • invoicing
  • replying to customer enquiries

Interim Logistic Manager

Prada Australia PTY LTD
Sydney, NSW
01.2013 - 10.2013
  • Replacing the Logistic Manager while away on other duties, I was responsible of import of Prada and MIU MIU stock from Italy.
  • Coordinating import of all items required for opening of new MIU MIU store in Sydney CBD.
  • Stock monitoring and coordinating with other departments.
  • updating spreadsheets and stock inventory
  • import documents

Logistic Team Leader

IPCA (Subway purchasing and logistics)
Sydney, NSW
01.2012 - 01.2013
  • Worked closely with purchasing team and director.
  • Meetings, presentation and minutes with stakeholders and management.
  • Managed logistics team of 4 staff members and oversaw daily operations.
  • Responsible of call centre team of 4 staff members who were the contact point for Subway franchisees.
  • Monitored stock levels to ensure adequate supply for production needs.
  • Planning, ordering and ensuring timely delivery of all food items to Subway franchisee stores for upcoming promotions.
  • Prepared reports on inventory levels, price changes and stock movements.
  • Performed regular cycle counts to verify actual stock against system records.

Logistic & Administration Coordinator Asia Pacific

MacoPharma Australia
Sydney, NSW
02.2007 - 12.2011
  • Maintained confidentiality of sensitive information at all times.
  • Invoicing, filing and records
  • Import of pharmaceuticals from France into Australia, booking containers, preparation of paperwork.
  • Coordinating deliveries of temperature sensitive transfusion bags to all Australian Red Cross Blood service centres.
  • Assisting in preparing for tenders Asia Pacific
  • Physical stock controls in all states in Australia and also New Zealand.
  • Stock sheets updates EXCEL

Import South Europe

Hamann International
Ghent, Belgium
10.2004 - 01.2007
  • Monitored compliance of shipping documents to ensure accuracy of customs regulations.
  • Prepared documentation such as invoices, bills of lading, and letters of credit to facilitate imports and exports.
  • Collaborated with logistics teams to ensure efficient delivery of imported goods.
  • Maintained relationships with foreign contacts to coordinate shipments and secure payment arrangements.
  • Analyzed pricing structures in order to optimize cost savings opportunities.
  • Verified that all necessary paperwork is completed accurately before shipment departure.

Education

Bachelor of Business Managements & Logistics

Katho Hantal
Belgium
09-2004

Skills

  • Strong attention to detail
  • Excellent multitasking and prioritisation
  • reliable with strong work ethic
  • Teamwork and collaboration
  • Communication and interpersonal skills

References

Logistic Manager Prada Australia Pty Ltd

Andrea Luque Rose 

0416583290

Timeline

Administration Coordinator

H&DM Solutations
03.2014 - 06.2023

Distribution Manager

CropSmart
12.2013 - 12.2014

Interim Logistic Manager

Prada Australia PTY LTD
01.2013 - 10.2013

Logistic Team Leader

IPCA (Subway purchasing and logistics)
01.2012 - 01.2013

Logistic & Administration Coordinator Asia Pacific

MacoPharma Australia
02.2007 - 12.2011

Import South Europe

Hamann International
10.2004 - 01.2007

Bachelor of Business Managements & Logistics

Katho Hantal

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Julie Koppen