Julie Lynch

My day would consist of answering phones, data entry, ordering materials along with -

• Tracked office supplies and restocked low items to keep team members on-task and productive.
• Maintained accurate records, ensuring timely processing of invoices and payments via MYOB.
• Ordering of Staff Uniforms.
• Answered calls, delivering messages to staff and greeting visitors.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
• Emailing through Outlook

• Enhanced patient satisfaction by efficiently managing the front desk operations and addressing inquiries in a timely manner.
• Organized essential medical documents, streamlining access to vital information for healthcare providers during appointments.
• Improved front office organization by implementing new filing systems and maintaining cleanliness in waiting areas.
• Coordinated specialist referrals for patients requiring additional care, facilitating efficient transfer of medical records as needed.
• Assisted in maintaining a safe environment for patients and staff by following infection control protocols and reporting potential hazards.
• Helped patients complete necessary medical forms and documentation.
• Managed multi-line phone system and pleasantly greeted patients.
• Scanned and filed patient information into medical records in Medical Director.
• Entered, verified and updated patient information into Pracsoft system.
• Balancing of banking and petty cash.
• Assisting with Accreditation processes.
• Sterilising of equipment.
• Open, stamp and distribute mail.
• Maintain patient and practice confidentiality.

• Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
• Supported accounting department with invoice processing, data entry tasks, and payment tracking to ensure timely payments from clients.
• Managed inventory of office supplies by monitoring stock levels and placing orders when necessary to avoid shortages.
• Prepared conference rooms for meetings, including setting up audiovisual equipment and arranging refreshments as needed.
• Efficiently handled mail distribution by sorting incoming packages, preparing outgoing correspondence, and logging deliveries in the tracking system.
• Answered multi-line phone system and transferred callers to appropriate department or staff member.
• Completed data entry and filing to keep records updated for easy retrieval.

• Answering telephone calls.
• Data entry.
• Daily banking, balancing of till.
• Petty Cash.
• Accounts Payable/Receivable.
• Payroll.
• Open and distribute mail.
• Organisation of Vic Roads paperwork eg New Bike Registrations, Transfers of secondhand bike sales.