Summary
Overview
Work History
Education
Skills
Attributes
References
Timeline
Generic

Julie Nicholson

Woodhill,QLD

Summary

Highly skilled administrator with experience in the finance, mining, medical, manufacturing, recruitment, and property industries. Proficiency in administration, customer service, database management and administrative systems and processes. Seeking a permanent challenging role in a professional organization. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

23
23
years of professional experience

Work History

PAYROLL OFFICER/SHIPPING ADMINISTRATOR

CARPET CALL (HOLDINGS)
03.2021 - 04.2024
  • Data Entry of shipping invoices, credit claims, set up payments for overseas creditors
  • Collated weekly reports for CFO
  • Create paperwork for receiving shipping containers
  • Create payments for our installers and 7-day creditors, process weekly payroll for five states end to end, submit superannuation payments for employees
  • On boarding of new employees
  • Reconcile bank statement on a weekly basis.

ADMINSTATION OFFICER/PAYROLL

CARPET CALL (QLD)
03.2021 - Current
  • Prepare weekly payroll nationally for 600 employees, commission calculations, set up superannuation set-up and compliance, arrange employment contracts, subcontractor agreements, payments to contractors
  • Weekly bank reconciliation
  • Provide support to the state accountant and other accounts team members as required
  • Accounts payable and receivable
  • Reception

PAYROLL OFFICER/ ADMINISTRATOR

EVOLVE GROUP
01.2020 - 01.2021
  • Processing of weekly payroll end to end for 100 employees, ensure timesheets are correct before processing
  • Collated reports for finance department
  • Data Entry, raise purchase orders, order office supplies
  • Interact with internal and external stakeholders
  • Reception relief, PA to General Manager
  • Invoicing and administrative related tasks, assist with HR onboarding new employees, set up work schedules in time clock
  • Implementation of new payroll system.

ADMIN SUPPORT OFFICER

PROTECH
02.2019 - 12.2019
  • Monitor multiple payroll inboxes, reply to client and candidate inquiries, collate timesheets for payroll processing, process payroll from start to finish, data entry timesheets, place orders for Stationery, Office supplies, Uniforms, maintain databases, produce spreadsheets and reports, invoicing
  • Consult with Managing Director's PA to assist with Facility Management.

BRANCH ADMINISTRATION

PROTECH
09.2017 - 02.2019
  • Monitor Payroll inbox, reply to client and candidate inquiries, collate timesheets for payroll processing, raise purchase orders, order Stationery, Office supplies, PPE Stock
  • Raise invoices
  • Maintain databases, Produce spreadsheets and reports
  • Reception cover, consult with clients, candidates, suppliers, and subcontractors
  • Provide administrative assistance to my recruitment team members
  • Screen candidates for employment opportunities.

ADMINISTRATION OFFICER

PICKLES AUCTIONS
11.2016 - 08.2017
  • Communicating with customers and external clients, face to face, email and via phone
  • Cashier, Transport coordinator, Accounts, Reception relief
  • Buyers Registrations, PPSR and WOVA checks
  • Assist the sale team with administration duties.

PAYROLL OFFICER

BECHTEL
09.2014 - 10.2016
  • Communicating with internal employees and external clients, face to face, email and via phone
  • Responsible for the daily activities associated with timely and accurate production of non-manual payrolls including national
  • International, contract hires, foreign nationals, craft, and agency personnel using the enterprise SAP system
  • Entered/maintained employee payroll data such as banking instructions, tax withholding set up, various allowances, garnishments, and processing time records
  • Validate and upload files for reimbursements or deduction from third party vendors
  • Create electronic disbursement bank files and other net pay remittance files, as necessary
  • Create and upload the payroll recording of gross to net journal entries to Oracle general ledger.

OFFICE ADMINISTRATOR

BECHTEL
06.2011 - 07.2014
  • Providing administrative support in a busy, multi-faceted role delivering facility services for over three hundred internal clients across three floors
  • Preparing and processing stationery orders, maintaining stationery, stock and office supplies and consulting with service providers to maintain office equipment in good working order
  • Preparing meeting rooms, office facilities and catering requirements daily
  • Preparing work orders and consulting with contractors to maintain and repair air conditioning, plumbing and electrical facilities as well as test and tag of electrical equipment
  • Performing facility inspections and hazard checks and reporting health and safety issues
  • Conducting building inductions including fire and emergency procedures, recording, and issuing keys for offices, lockers, and car park facilities, and preparing identification cards including verification of security information
  • Providing reception relief, preparing invoices, and maintaining registers for monthly costs and expenditure, keys, and service order tracking
  • Acting as First Aid Officer and Fire Warden.

CLIENT SERVICE MANAGER

SMOKE ALARM SOLUTIONS
05.2008 - 06.2011
  • Responsible for the timely installation and maintenance of smoke alarms to residential premises, to ensure continuation of services to customers
  • Performing reception duties and managing up to one hundred telephone inquiries per day from real estate agents and tenants
  • Planning and scheduling jobs run within defined geographical territories, consulting with technicians to coordinate the completion of work orders and organizing travel arrangements for travel to regional centers
  • Negotiating with tenants to secure access to premises for completion of work
  • Processing invoices and resolving billing inquiries
  • Maintaining database records and progressive file notations for each work order
  • Training inexperienced staff in administrative systems and procedures and recommending new procedures to improve access and reduce times for completion of work.

PROPERTY MANAGER

PROFESSIONALS NERANG
04.2007 - 05.2008
  • In conjunction with another Property Manager, managed a portfolio of 250 properties
  • Conducted property viewings, processed rental applications, and administered rental agreements
  • Processed rent receipts and bond monies
  • Inspected properties and consulted with owners, tenants, and service providers to organize maintenance and repairs
  • Managed rental arrears and advised owners and tenants on legislative aspects of residential tenancy agreements.

PROPERTY MANAGER

RENE'S SALES
05.2006 - 04.2007
  • Responsible for on-site management of a 20-unit residential complex
  • Set-up and established office systems and procedures
  • Processed tenancy applications in a timely manner to maximize rental returns for owners
  • Conducted property inspections and prepared inspection reports
  • Conducted property appraisals and consulted with unit owners in relation to rental values and lease renewals
  • Consulted with owners and trades personnel to coordinate repairs and maintenance
  • Performed reception duties, managed rent receipts, and consulted with tenants to minimize arrears
  • Completed final inspections, entry and exit condition reports and administered bond receipts and refunds.

OFFICE ASSISTANT /LOANS PROCESSOR

EQUITY LEND FINANCE GROUP
03.2001 - 05.2005
  • Consulted with clients, banks, and solicitors in the processing of loan applications
  • Administered loan documentation including on-line lodgments and tracking of progress through to settlement
  • Maintained office equipment and supplies and utilized Flex software system
  • Assisted in the promotion of lending services through attendance at networking functions.

Education

Skills

  • Excellent organizational skills with the ability to manage multiple tasks within specified time limits
  • Skilled in the establishment and improvement of administrative systems and procedures
  • Well-developed verbal communication skills with the ability to mediate, negotiate and resolve issues to achieve customer satisfaction
  • Knowledge of accounting, purchase orders, invoices, and payroll procedures
  • Ability to consult effectively with internal and external clients, suppliers, service providers and members of the public, from diverse sectors of the community
  • Ability to plan, prioritize and manage workloads to achieve organizational outcomes
  • Capacity to train, motivate and lead others to achieve high standards of performance
  • Knowledge of workplace health and safety, fire, and emergency procedures, first aid applications, resuscitation techniques, pathology procedures and phlebotomy
  • Employee timesheet processing
  • Payment Distribution
  • Meticulous attention to detail
  • Account Reconciliation
  • Fast Learner

Attributes

  • Capable, competent, and committed with an outgoing manner and a hands-on approach
  • Able to work autonomously while contributing to team processes and quality improvements.
  • Willing to share skills and knowledge and to encourage and support other team members.
  • Resourceful, flexible, and adaptable with the ability to meet new challenges.
  • Committed to ongoing professional and personal development.

References

  • Tim Bensley CFO Carpet call 03 9535 6300
  • Karen Harwood supervisor 3489 1333

Timeline

ADMINSTATION OFFICER/PAYROLL

CARPET CALL (QLD)
03.2021 - Current

PAYROLL OFFICER/SHIPPING ADMINISTRATOR

CARPET CALL (HOLDINGS)
03.2021 - 04.2024

PAYROLL OFFICER/ ADMINISTRATOR

EVOLVE GROUP
01.2020 - 01.2021

ADMIN SUPPORT OFFICER

PROTECH
02.2019 - 12.2019

BRANCH ADMINISTRATION

PROTECH
09.2017 - 02.2019

ADMINISTRATION OFFICER

PICKLES AUCTIONS
11.2016 - 08.2017

PAYROLL OFFICER

BECHTEL
09.2014 - 10.2016

OFFICE ADMINISTRATOR

BECHTEL
06.2011 - 07.2014

CLIENT SERVICE MANAGER

SMOKE ALARM SOLUTIONS
05.2008 - 06.2011

PROPERTY MANAGER

PROFESSIONALS NERANG
04.2007 - 05.2008

PROPERTY MANAGER

RENE'S SALES
05.2006 - 04.2007

OFFICE ASSISTANT /LOANS PROCESSOR

EQUITY LEND FINANCE GROUP
03.2001 - 05.2005

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