Julie O'Donoghue
CHURCHLANDS,WA
Summary
Enthusiastic, meticulous, and down-to-earth professional with a strong interest in data analytics, currently pursuing studies in the field and actively seeking an accounts officer or administration opportunity, leveraging comprehensive knowledge of accounting and bookkeeping processes, having used various systems and developed an interest in procurement processes.
Hands-on experience includes proficiently managing extensive data, handling invoicing, managing filing systems, overseeing supply orders, and booking venues. Excels navigate challenges by asking insightful questions, actively listening to instructions, analyzing situations, and making well-informed decisions.
Proficient in using various software, including Microsoft Office, and confident in the ability to quickly learn and adapt to other complex systems. Passion for data analytics, coupled with existing expertise, adds value to any organization seeking to harness the power of data for informed decisions and process optimization.
Overview
5
5
years of professional experience
Work History
Accounts Administrator
Programmed Professionals Pty Ltd
10.2023 - 10.2023
- Excelled in accounts payable collaboration, efficiently inputting invoices into K8 for prompt posting during a two-week contract at McLean Electrical in Wangara, WA 6065.
- Skillfully reconciled and meticulously matched received goods with corresponding invoices, minimizing discrepancies and ensuring accurate financial records.
- Demonstrated commitment by establishing and meticulously maintaining a well-organized, compliant filing system for paid invoices throughout the contract.
Data Support Officer - Work Health & Safety
Hays Recruitment
08.2023 - 08.2023
- Conducted data entry of fifty-odd daily Pre-Employment Health Assessments (PEHA) into South Health Information Management System (SHIMS). Managed confidential documentation for new hires, ensuring strict compliance with privacy regulations and streamlining onboarding processes.
- Uploaded personal health information of taken blood tests and such member's Australian Immunisation Register into SHIMS as part of prospective staff's PEHA, crucial for public safety and pandemic prevention efforts.
- Proactively handled phone inquiries, showcasing strong communication skills and ensuring swift issue resolution (100% follow-up from colleges)
- Conducted workplace inspections to ensure compliance with Workplace Health and Safety (WHS) practices and guidelines.
Administrative Assistant - Operations
Maxima Group
04.2023 - 06.2023
- Subject Matter Expert (SME) utilising Oracle ERP in raising Purchase Requisitions and Goods Receipts, ensuring procure-to-pay alignment with three-way matching directly alongside procurement Category Managers.
- Generated daily purchase orders for personal protective equipment (PPE) through Blackwoods, ensuring compliance with employees' annual allocation allowances, regardless of individualised requests related to political interests in meeting new Hi-VIs uniform compliance,
- Conducted daily verification of technical shipping data for vessels' seven-day pre-arrival plan in Voyager PMIS, proactively contacting shipping agents when information was missing only 5% of submissions.
Accounts Administrator
Score Australasia Pty Ltd
01.2023 - 03.2023
- Using Accounting System (2020) internally to reconcile invoices against their corresponding purchase orders during month-end processing, ensuring precise financial reports.
- Successfully managed debtor payments by utilising accounts payable helpdesks for individualised outcomes of payment date.
- Reporting to the Financial Controller supporting delivering various audit samples requested by KPMG.
FULL-TIME EDUCATION (Career Break)
Monarch Institute
01.2022 - 12.2022
- Corse studies encompass integral accounting and payroll operations components, which have proven universally applicable across diverse business contexts. This academic immersion involved hands-on experience with XERO, a widely recognized accounting software platform, to complete assessments meticulously designed to align with industry standards for entry-level bookkeeping and accounting roles. These results underscore industry standards positively to organizations seeking professionals who excel in precision and proficiency in accounting and bookkeeping processes.
Academic Services Assistant
The University Of Western Australia
07.2019 - 12.2021
- Demonstrated ability within faculty to work independently and as part of UWA Medical School's multidisciplinary teams, working alongside clinical academics for administrative coordination of student placement whilst physically located at Royal Perth Hospital, Medical Research Foundation (MRF).
- Established strong relationships with various stakeholders, effectively communicating across all organizational levels whilst overseeing document management systems for clinical academics.
- Provided technical support to academic staff using Zoom to conduct online lectures and student workshops, whilst working from home during the COVID-19 Pandemic.
Administration Assistant
Floreat Surf Life Saving Club
09.2018 - 07.2020
- Promptly enter membership and weekly patrol log information into Surf Life Saving Australia's (SLSA) SurfGuard system daily, ensuring privacy regulations are adhered to in processing EFTPOS payments of fees from written details 100%.
- Monthly preparation and processing of cash reconciliations.
- Showcased eagerness to learn new administrative processes, supporting account functions by creating and issuing customer invoices and displaying exceptional alpha-numerical processing.
- Established stockholder relationships with the Club Manager, from booking venues to selecting event catering offerings.
Education
CDAP - Certified Data Analytics Professional -
Lumify Learn
Online 02.2024
Certificate IV - Business
North Metropolitan TAFE
Perth, WA07.2018
Certificate III in Business -
Newman College
Churchlands WA10.2017
Skills
- Analytical and Critical Thinking
- Organization and Time Management
- Attention to Detail
- Data Entry
- Decision-Making
- Dependable and Responsible
- Business administration
- Maintains confidentiality
- Effective leader
- Relationship building
Websites
Timeline
Accounts Administrator
Programmed Professionals Pty Ltd
10.2023 - 10.2023
Data Support Officer - Work Health & Safety
Hays Recruitment
08.2023 - 08.2023
Administrative Assistant - Operations
Maxima Group
04.2023 - 06.2023
Accounts Administrator
Score Australasia Pty Ltd
01.2023 - 03.2023
FULL-TIME EDUCATION (Career Break)
Monarch Institute
01.2022 - 12.2022
Academic Services Assistant
The University Of Western Australia
07.2019 - 12.2021
Administration Assistant
Floreat Surf Life Saving Club
09.2018 - 07.2020
CDAP - Certified Data Analytics Professional -
Lumify Learn
Certificate IV - Business
North Metropolitan TAFE
Certificate III in Business -
Newman College
Volunteer History
- Gender Equity Subcommittee member / Committee Member, 02/01/21, present, Perth Disc Golf Club
- Professional Disc Golf Associations (PDGA) / Tournament Director, 08/01/22, Women's Global Event
- Age Manager / Patrolling Member / Youth Co-Ordinator, 05/01/18, present, Floreat Surf Life Saving Club
Classification
Confidential
References
References available on request.
Volunteer History
- Gender Equity Subcommittee member / Committee Member, 02/01/21, present, Perth Disc Golf Club
- Professional Disc Golf Associations (PDGA) / Tournament Director, 08/01/22, Women's Global Event
References
References available on request.
Volunteer History
- Gender Equity Subcommittee member / Committee Member, 02/01/21, present, Perth Disc Golf Club
- Professional Disc Golf Associations (PDGA) / Tournament Director, 08/01/22, Women's Global Event
References
References available on request.
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