Summary
Overview
Work History
Education
Skills
Timeline
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Julie Soutar

Ocean Grove,VIC

Summary

Accomplished Administrative Manager with a proven track record at Adams Printers Pty Ltd, excelling in office administration and fostering vendor relationships. Expert in streamlining operations, enhancing productivity by 30%, and implementing strategic plans. Skilled in Microsoft Office Suite and active listening, adept at leading teams to exceed company objectives while ensuring high-quality service delivery.

Overview

40
40
years of professional experience

Work History

Administrative Manager

Adams Printers Pty Ltd
07.2001 - Current
  • Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
  • Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
  • Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
  • Updated reports, managed accounts, and generated reports for company database.
  • Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.
  • Managed complex calendars, coordinating meetings and appointments to maximize executive availability and effectiveness.
  • Greeted visitors, employees and clients politely and professionally for excellent reception service.
  • Coordinated customer, vendor and stakeholder relations for smooth communication flows.
  • Fostered strong relationships with external vendors/partners in order to negotiate favorable contract terms that benefitted both parties.
  • Verified customer information for orderly, up-to-date online systems.
  • Met department budgets by monitoring and reporting on office expenses.
  • Assisted in the development of strategic plans to achieve company objectives while maintaining a focus on excellent customer service delivery.
  • Reviewed workflow processes regularly using key performance metrics to identify areas of improvement, implementing necessary changes to achieve optimal results.

Administration Manager

Sands Print Group
07.1984 - 06.2001
  • Supervised a team of administrative professionals, providing guidance, support, and constructive feedback to ensure high-quality service delivery.
  • Managed budgets and financial reporting, enabling effective allocation of resources and timely identification of potential cost savings.
  • Prepared comprehensive reports on departmental performance for senior management, enabling informed decision-making and strategic planning efforts.
  • Promoted a positive workplace culture by addressing employee concerns promptly and implementing initiatives aimed at boosting morale and job satisfaction.
  • Supervised hiring processes and vendor relationships to maintain smooth operations for company.
  • Liaised with external stakeholders including clients, suppliers, and regulatory bodies to maintain strong working relationships beneficial to the organization''s success.
  • Oversaw corporate events designed to connect and support employees at work and outside of work.
  • Organized corporate events such as conferences and workshops that fostered professional development among staff members.
  • Updated reports, managed accounts, and generated reports for company database.
  • Greeted visitors, employees and clients politely and professionally for excellent reception service.
  • Organized and updated databases, records and other information resources.
  • Completed bi-weekly payroll for 100 employees.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.

Education

High School Diploma -

Newcomb High School
Newcomb, Victoria

Skills

  • Office administration
  • Organization and multitasking
  • Accounting procedures
  • Administrative support
  • Scheduling and calendar management
  • Business administration
  • Microsoft Office Suite
  • Event coordination
  • Meeting coordination
  • Account reconciliation
  • Recordkeeping and reporting
  • Budgeting and expense monitoring
  • Credit and collections
  • Bookkeeping
  • Budget administration
  • Data management
  • Office supervision
  • Expense reporting
  • Travel arrangements
  • Travel coordination
  • Payroll and budgeting
  • Payroll control
  • Time management
  • Attention to detail
  • Active listening
  • Vendor relationships

Timeline

Administrative Manager

Adams Printers Pty Ltd
07.2001 - Current

Administration Manager

Sands Print Group
07.1984 - 06.2001

High School Diploma -

Newcomb High School

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Julie Soutar